Part-time Hourly Secretary at Advanced Manufacturing Applied Science Building

GLOUCESTER COUNTY VOCATIONAL-TECHNICAL SCHOOL DISTRICT

JOB DESCRIPTION MANUAL 507

Noncertificated Positions

Board Approved - 9/17/25 This job description reflects the assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

TITLE: Secretary

QUALIFICATIONS: 1. High school diploma with four years experience for the assignment

2. Effective oral and written communication skills
3. Solid knowledge of Microsoft word and excel
4. Ability to work, plan and organize with a minimum amount of direction
5. Ability to handle confidential information and files
6. Problem solving and analytical skills
7. Ability to work effectively with administrative staff and other employees
8. Required criminal history background, proof of U.S. citizenship or legal resident alien status, physical examination and other required paperwork
9. Such alternatives to the above qualifications as the Board may find appropriate and acceptable

REPORTS TO: Assigned Business Area

SUPERVISES: Not applicable

JOB GOAL: To provide a well-organized and smoothly functioning office operation with a high degree of accuracy.

PERFORMANCE RESPONSIBILITIES:

1. Acts as a confidential secretary in your assigned area.

2. Advanced knowledge of computer software, specifically Microsoft Office applications.

3. Analytical ability is required in order to gather and summarize data for reports and prioritize work.

4. Performs usual office routines on a daily basis (i.e., schedule appointments, maintain accurate records, maintain an efficient/effective filing system, etc.).

5. Frequently receives/routes incoming telephone calls, takes accurate messages and notifies appropriate recipients.

6. Assists in the preparation of all correspondence, notices, purchase orders, reports, etc.

7. Gathers and organizes data into a suitable format (reports, summaries, tables, etc.)

Secretary - 507 Page 2

GLOUCESTER COUNTY VOCATIONAL-TECHNICAL SCHOOL DISTRICT

8. Maintains up-to-date and accurate records, both manually and via computer data entry.

9. Maintains a well-organized system of correspondence.

10. Constantly moves about to coordinate work.

11. Exhibits a willingness and ability to attend training needed as new skills are required on the job.

12. Ability to be crossed trained to cover any other secretaries in your business area.

13. Any additional duties that might be assigned in your business area.

PHYSICAL REQUIREMENTS:

The duties of this job require the following physical activities: sitting, standing, reaching, walking, lifting, bending, kneeling, stooping, climbing, pushing, pulling, finger dexterity, carrying, feeling, repetitive motions, speaking, listening, and visual acuity. The employee may need to lift approximately 20 pounds. Assistance can be provided, if necessary. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. In addition, the employee must be able to follow written and oral instructions and procedures.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT:

Work is performed in a school/office setting with exposure to health and/or safety hazards. The noise level in this environment is usually moderate.