Part-Time IEP Administrative and Student Services Coordinator

Department

INTENSIVE ENGLISH PROGRAM (BL-IEP-IUBLA)

Department Information

The Intensive English Program (IEP) at Indiana University (IU) Bloomington offers a comprehensive set of courses aimed mainly at preparing international students to study in English at the university level. We are CEA accredited and proud members of University and College Intensive English Programs (UCIEP) and EnglishUSA.

Job Summary

Department Specific Responsibilities

• Coordinates room scheduling for weekly events and testing.
• Registers and enrolls students in SIS.
• Processes tuition charges and serve as a point of contact with the Bursar.
• Posts scholarships to student accounts.
• Purchases event supplies and reconcile P-Card transactions.
• Supervises student workers and approve timesheets.
• Manages program email and WhatsApp communications.
• Responds to student walk-ins and inquiries.
• Processes IEP student final reports and document requests.
• Coordinates programming, including orientation and weekly events.
• Coordinates TOEFL testing and prepare result memos.
• Processes rolling admissions.
• Processes immigration documents and serve as a point of contact with OIS.
• Guides students regarding OIS policies and provide necessary follow-up and reminders.
• Maintains student records on the W-drive and in the database.

Qualifications

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

Preferred

• Bachelors degree

SKILLS

Required

• Proficient in English written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Highly thorough and dependable.
• Possesses a high degree of initiative.
• Ability to build strong customer relationships.
• Maintains a high degree of professionalism.
• Demonstrates ability to maintain confidential information.
• Effective interpersonal skills.
• Demonstrates customer service skills.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Advertised Salary

$20.00 per hour

Work Hours

This part-time position is eligible to work up to 29 hours per week:

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

Click here to learn more about Indiana Universitys Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

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Telephone: 812-856-1234