Bookkeeping Contractor

Job Description & Scope of Work

Department:Finance
Reports To:Chief Financial Officer (CFO)
Position Type: Part-Time Independent Contractor
Contract Rate:$28.85 per hour
Estimated Hours:20 hours per week
Anticipated Start Date:As Soon As Possible
Contract Duration:Ongoing

About Asian Americans Advancing Justice-Atlanta

Our mission is to advance justice in a broad multiracial movement and build power within Asian Americans, Pacific Islanders (AAPI) Arab, Middle Eastern, Muslim, and South Asian (AMEMSA), and immigrant communities across Georgia and the Southeast. We envision a just world that embraces self-determination, transformative solidarity, and thriving communities.

Founded in 2010 as the Asian American Legal Advocacy Center (AALAC), our organization became part of the Asian Americans Advancing Justice affiliation in 2014. Since then, we have re-organized our focus areas more specifically into four groups: Policy Advocacy, Civic Engagement & Organizing, Impact Litigation, and Legal Services.

About The (Department)

The finance department is responsible for managing the company's overall finances and supporting the other departments including, but not limited to, procuring and  vendor payment, tracking cash flow, expenditure, investments, financial planning and analyzing business trends. The finance department decides how much funds are needed and when, how best to use the available funds

Position Summary

We are seeking a detail-oriented and dependable Accounting Contractor to provide essential accounting and financial administrative support to the Finance Department. This individual will assist with day-to-day accounting operations, including accounts payable, accounts receivable, cash flow tracking, account reconciliations, financial recordkeeping, and payroll support.

The ideal contractor will possess strong organizational skills, accuracy in financial data management, and the ability to manage multiple accounting priorities while maintaining confidentiality and compliance with established financial policies and procedures.

The Accounting Contractor will work with the Chief Financial Officer (CFO) to ensure timely processing of financial transactions, accurate record keeping, and the overall efficiency of the Finance Department.

Scope of Work & Key Responsibilities

How You’ll Contribute to Our Impact

Accounts Payable & Vendor Management

• Process accounts payable transactions and coordinate timely vendor payments.

• Review invoices for accuracy, appropriate documentation, and required approvals before processing payments.

• Obtain and maintain vendor W-9 forms, payment information, and supporting documentation.

• Track outstanding invoices and payment obligations.

• Process and maintain records of employee reimbursements.

• Investigate and resolve vendor payment discrepancies as needed.

 Accounts Receivable & Cash Flow Management

• Support accounts receivable activities, including recording and tracking incoming payments.

• Monitor and maintain cash flow records and assist with tracking balances.

• Record donations and other financial transactions.

 General Accounting & Reconciliation

• Enter and maintain accurate financial data into quickbooks.

• Prepare and post journal entries and update financial records as directed.

• Verify, record, and reconcile organizational credit card transactions.

• Investigate questionable transactions, discrepancies, or incomplete financial data and recommend appropriate corrective actions.

• Ensure financial records are organized, accurate, and supported by appropriate documentation.

 Payroll & Timesheet Support

• Review and input  timesheets into TriNet.

• Serve as a backup for designated payroll processing responsibilities, as needed.

• Assist with verifying payroll-related information and resolving discrepancies.

 Financial Reporting & Administrative Support

• Compile financial data and prepare routine and ad hoc reports as requested by the CFO.

• Maintain organized electronic accounting records, spreadsheets, and supporting documentation.

• Provide general accounting and administrative assistance to support the daily operations of the Finance Department.

• Communicate financial discrepancies, outstanding items, and potential concerns to the CFO in a timely manner.

• Assist with additional finance-related projects and assignments as deemed necessary by the CFO.

What You’ll Bring 

• Minimum of 1–2 years of relevant accounting, bookkeeping, or financial administrative experience.

• Experience using QuickBooks or similar accounting software.

• Prior accounting or financial administrative experience within a nonprofit organization.

• Working knowledge of general accounting principles and practices.

• Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word.

• Strong attention to detail, organizational skills, and ability to maintain accurate financial records.

• Ability to prioritize assignments, manage deadlines, and work independently.

• Demonstrated ability to maintain confidentiality when handling sensitive financial and organizational information.

• Effective communication and problem-solving skills.

To Apply  

Submit a resume and cover letter to Human Resources through the job link. Applications will be accepted and considered until the contract is filled. Applicants must be authorized to work in the United States.

This Scope of Work outlines the anticipated services and expectations of the engagement. Final terms, including contract duration, invoicing procedures, payment schedule, confidentiality, and termination provisions, will be established in the independent contractor agreement.

Asian Americans Advancing Justice-Atlanta is an equal opportunity/affirmative action employer. All qualified persons are encouraged to apply, regardless of race, color, creed, ethnicity, national origin, ancestry, age, height, weight, sex, gender identity, sexual orientation, disability, HIV status, marital or domestic partner status, or religious affiliation. For any accommodation requests in the application process, please contact hr@advancingjustice-atlanta.org