Part-Time Office Administrator

RFA Engineering (www.rfamec.com) is an engineering service provider dedicated to delivering our clients with timely engineering support and expertise. We are seeking a highly organized and dependable candidate to become an integral part of our office team. The selected candidate will provide administrative support to our engineering staff and assist with the day-to-day operations of our office. 

This is a part-time position offering a flexible schedule and an opportunity to work in a professional engineering environment while supporting a variety of administrative and business functions.

 Part-Time Office Administrator

The Part-Time Office Administrator is responsible for providing general administrative and office support, maintaining an organized and professional work environment, and assisting employees, visitors, and management with day-to-day needs.

 Responsibilities

• Provide general administrative and clerical support to the office and engineering staff.
• Answer and direct incoming phone calls and greet visitors in a professional manner.
• Manage incoming and outgoing mail, packages, and office correspondence.
• Maintain office files, records, and other administrative documentation.
• Assist with scheduling meetings, maintaining calendars, and coordinating office activities.
• Order and maintain office supplies and monitor inventory levels.
• Assist with employee onboarding, personnel paperwork, and other administrative processes as needed.
• Prepare, format, and organize documents, reports, spreadsheets, and presentations.
• Assist with expense reports, invoices, purchase orders, and other routine administrative tasks.
• Coordinate office events, lunches, meetings, and other company activities.
• Maintain a clean, organized, and professional office environment.
• Provide administrative support for recruiting activities, including scheduling interviews and coordinating candidate visits.
• Assist with special projects and other duties as assigned.

 Requirements

• High school diploma or equivalent required; additional education in business administration or a related field is preferred.
• Previous office administration, receptionist, or clerical experience preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Demonstrated ability to manage multiple priorities and meet deadlines.
• Professional, dependable, and service-oriented approach.
• Ability to work independently while also supporting a team environment.

 Preferred Skills and Qualifications

• Previous experience in an engineering, manufacturing, or professional office environment.
• Experience with scheduling, recruiting coordination, or human resources administration.
• Experience with accounting or expense-reporting systems.
• Strong computer and data-entry skills.
• Ability to learn new software and administrative processes quickly.

Schedule

• Part-time, approximately 15–25 hours per week.
• Schedule can be structured around the needs of the office and the successful candidate.
• In-office position.

Visa sponsorship is NOT available for this position. 

Pay Range: $20-$25/hour – Commensurate with experience 

About RFA Engineering 

RFA Engineering has provided product development and engineering services to industry leading customers since 1943. Our primary focus is the development of off highway equipment including agricultural, construction, mining, recreational, industrial, and special machines. Our work includes concept development, product design, documentation, problem-solving, simulation, optimization, and testing of components, systems and complete machines. Our engineering staff is located at our Engineering Center in Minneapolis, branch office in Dubuque, IA, and at numerous customer sites throughout the U.S.