Administrative Coordinator- New Store- Marshalls MarshallsAdministrative Coordinator- New Store- MarshallsDubuque, IA$14.25–$14.75 / hourCommunicates accurately and effectively with management and Associates when setting and addressing priorities; provides progress updates. Ensures an excellent customer experience by engaging and interacting with all customers, and maintaining a clean and organized store.
NewExecutive Administrative Assistant GreenState Credit UnionExecutive Administrative AssistantNorth Liberty, IA$69,280.38–$80,996.76 / yearWe know our success—now and in the future—is deeply rooted in fostering an engaging, diverse, and inclusive workplace where everyone knows they matter, their work makes an impact, and their everyday commitment to living our values is what brings our mission to life. Assists with the preparation of various GreenState meetings, luncheons, and dinners by preparing documents, room set up, securing proper audio/visual equipment, ordering food and beverages, etc.
NewAdministrative Support Assistant 3 - Woodbury Co State of IowaAdministrative Support Assistant 3 - Woodbury CoIA$41,932.80–$61,380.80 / yearYes - I am a current permanent State of Iowa executive branch employee AND have current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 2 or eighteen months of full-time work as an Administrative Support Assistant 1. I am a current permanent State of Iowa executive branch employee BUT DO NOT have current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 2 or eighteen months of full-time work as an Administrative Support Assistant 1.
NewAdministrative Support Assistant 3 State of IowaAdministrative Support Assistant 3Des Moines, IA$41,932.80–$61,380.80 / yearYes - I am a current permanent State of Iowa executive branch employee AND have current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 2 or eighteen months of full-time work as an Administrative Support Assistant 1. I am a current permanent State of Iowa executive branch employee BUT DO NOT have current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 2 or eighteen months of full-time work as an Administrative Support Assistant 1.
Administrative Support Assistant 3 - Muscatine Co State of IowaAdministrative Support Assistant 3 - Muscatine CoMuscatine, IA$41,100.80–$60,174.40 / yearYes - I am a current permanent State of Iowa executive branch employee AND have current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 2 or eighteen months of full-time work as an Administrative Support Assistant 1. I am a current permanent State of Iowa executive branch employee BUT DO NOT have current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 2 or eighteen months of full-time work as an Administrative Support Assistant 1.
Supply Chain Administrative Support Assistant RousselotSupply Chain Administrative Support AssistantDubuque, IAFull timeSummary: The Supply Chain Sales Support Assistant will provide the Supply Chain/Logistics Department support with daily office needs; filing, scanning and general administrative activities. Prepares required shipping documents for domestic shipments by obtaining freight quotes, communicating shipment status' and distributing documentation where necessary.
Administrative Support Specialist (Floater) - Iowa CCBHC Heartland Family ServiceAdministrative Support Specialist (Floater) - Iowa CCBHCCouncil Bluffs, IA$16.51–$19.69 / hourPart timePerform reception duties, including accurately taking messages and providing appropriate directions to clients and the general public; assisting visitors, clients, and staff with inquiries. Trauma Informed Care also acknowledges the effects of working with trauma survivors on our workforce, and seeks to build collaborative and supportive working environments and relationships.
NewAdministrative Support Services Specialist Heartland Family ServiceAdministrative Support Services SpecialistCouncil Bluffs, IA$16.51–$19.69 / hourPart timePerform daily office closing procedures, ensuring the reception area and workspaces are organized, secure, and fully prepared for the following business day's operations and scheduled client activities. *Perform front desk reception duties, including accurately taking messages, providing directions to clients and the general public, and assisting visitors, clients, and staff with inquiries in a professional and timely manner.
Student Support Services Administrative Assistant Murfreesboro City SchoolsStudent Support Services Administrative AssistantCedar Rapids, IAFull timeThe Student Support Services Administrative Assistant supports the Department of Student Support Services by providing high-quality administrative, operational, and data management support to staff, schools, and stakeholders of Murfreesboro City Schools. PRIMARY DUTIES: This position provides administrative, data management, and operational support to the Assistant Superintendent and Student Support Services team.
Administrative Support Worker - Upper Iowa University AramarkAdministrative Support Worker - Upper Iowa UniversityIAAssists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc. The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc.
Specialist, Administrative Support PearsonSpecialist, Administrative SupportDes Moines, IA$55,000–$90,000 / yearAs required by the California, Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, New York State, New York City, Vermont, Washington State, and Washington DC laws, the pay range for this position is as follows: The minimum full-time salary range is between $55,000 to 90,000. As an Administrative Support Associate (IC20) supporting two leaders within Pearson’s Enterprise Learning & Skills division, you will provide reliable, high-quality administrative and coordination support that helps the business run smoothly.
NewAdministrative Support Services Specialist Broadway OfficeAdministrative Support Services SpecialistCouncil Bluffs, IowaPerform daily office closing procedures, ensuring the reception area and workspaces are organized, secure, and fully prepared for the following business day's operations and scheduled client activities. *Perform front desk reception duties, including accurately taking messages, providing directions to clients and the general public, and assisting visitors, clients, and staff with inquiries in a professional and timely manner.
Administrative Support Specialist (Floater) - Iowa CCBHC Lakin CampusAdministrative Support Specialist (Floater) - Iowa CCBHCCouncil Bluffs, IowaPerform reception duties, including accurately taking messages and providing appropriate directions to clients and the general public; assisting visitors, clients, and staff with inquiries. Trauma Informed Care also acknowledges the effects of working with trauma survivors on our workforce, and seeks to build collaborative and supportive working environments and relationships.
Administrative Support I (Full Time) Hub Group IncAdministrative Support I (Full Time)IAHub Group has become aware of online recruiting related scams in which individuals who are not affiliated with or authorized by Hub Group are using Hub Group's name in fraudulent emails, job postings, or social media messages. Keeping our customers' needs in focus, Hub Group designs, continually optimizes and applies industry-leading technology to our customers' supply chains for better service, greater efficiency and total visibility.
Office Administrative and Customer Support - Inventory Clerk MindlanceOffice Administrative and Customer Support - Inventory ClerkAnkeny, IAClient Impactful Work: Through Unity Lab Services, we offer integrated lab services, support, and supply management with customized service offerings and world-class experts to address our customers' unique laboratory business needs. A self-starter who thrives with detail, accountability, and teamwork Physical Requirements / Work Environment The role primarily involves working independently at customer sites, which may include areas with chemical-based allergens like penicillin and tetracycline.
Administrative Services Coordinator - UI Heart and Vascular Center University of IowaAdministrative Services Coordinator - UI Heart and Vascular CenterIowa City, IAThis role supports both internal and external communication strategies, and assists in planning and coordinating academic conferences, promotional events, and employee engagement activities across the cardiovascular service line. The UI Heart and Vascular Center (HVC) is looking for someone to contribute to our success by providing high-level administrative support to the Administrator, Associate Director, and administrative hallway staff.
NewPolice Department Administrative Assistant City of Davenport (IA)Police Department Administrative AssistantDavenport, IA$25.11–$32.95 / hourBachelors degree in a related field and two (2) years of relevant experience or associate's degree from a two-year college or technical school plus four (4) years of relevant experience; or an equivalent combination of training and experience which provides the knowledge, skills and abilities necessary to perform the required work in this position. Reviews payroll reports and data; reviews employee documentation and timesheets; maintains payroll records in compliance with policy; and maintains records on probationary personnel to ensure appropriate pay increases are applied.
NewPlant Administrative Manager USG CorpPlant Administrative ManagerIAPerforms (or provides oversight of administrator that completes) GL entries and balances related to miscellaneous inventory management; prepares, coordinates, and executes cycle counts and physical inventory; and closes inventory, including the review of pending transactions. Role & Responsibilities: Responsible for overseeing the activities and tasks performed at a manufacturing facility within the areas of general administration, financial analysis, local HR admin support, and business support for a manufacturing facility.
Administrative Services Coordinator - Iowa Lions Eye Bank University of IowaAdministrative Services Coordinator - Iowa Lions Eye BankIowa City, IAThe Administrative Services Coordinator (ASC) for the Iowa Lions Eye Bank (ILEB) provides administrative support for senior leadership and staff at ILEB, performing administrative, event planning, clinical and quality assurance support, and financial/HR tasks requiring recurring contact with eye bank staff, surgeons, partner organizations, Department of Ophthalmology & Visual Sciences faculty and staff, vendors, service providers, patients/donor families, and the general public. Compose and manage related communications including patient outcome letters, donor/tissue-related documents, monthly surgeon follow-up requests, emails, mailings, and other materials requiring a high level of confidentiality, attention to detail, excellent organizational skills and effective written, verbal and interpersonal communication skills.
NewAdministrative Assistant GAS Global ServicesAdministrative AssistantGrimes, IADisplays the following competencies: Detail orientation, Ability to multi-task, great communication skills (orally and written), computer savvy, problem solving skills, team orientation, ability to work at a fast pace . Experience developing presentations in PowerPoint, documents in Word and developing reports/charts in Excel using advanced functions like Pivot tables, Vlookup, and formulas.
Administrative Assistant - TEMPORARY Mill Valley Care CenterAdministrative Assistant - TEMPORARYBellevue, IAWork with facility/community SNF Administrator/Executive Director and Director of Nursing in coordinating and completing all admissions and ensuring that all agreements and necessary documents are signed by the resident/tenant and/or responsible person. • All employees are responsible for making the most of their working time and reach maximum potential by being on time for appointments, checking voicemails/emails as appropriate and completing deadlines in a timely manner.
Administrative Services Coordinator - Nursing Recruitment University of IowaAdministrative Services Coordinator - Nursing RecruitmentIowa City, IAThis position provides administrative coordination and support of daily operations of the office including contact with our applicants, staff, and hiring managers and behind the scenes administrative responsibilities. Support departmental and unit based recognition activities such as submitting staffing numbers for hospital-wide events and distribute associated tickets.
NewAdministrative Assistant - Full-Time Accura HealthCareAdministrative Assistant - Full-TimeLe Mars, IA$18–$22 / hourABOUT ACCURA HEALTHCARE: Accura HealthCare is a Midwest-based healthcare company that manages and operates over 50 skilled nursing care, assisted living, independent living, and memory care communities throughout Iowa, Minnesota, South Dakota, and Nebraska. ABOUT OUR LE MARS, IA COMMUNITIES: Accura HealthCare of Le Mars, a 46-bed Skilled Nursing Facility (SNF), provides transitional care, skilled nursing care, and long-term care services.
NewAdministrative Assistant - Full-Time Accura HealthCare of Le MarsAdministrative Assistant - Full-TimeLe Mars, IowaABOUT ACCURA HEALTHCARE: Accura HealthCare is a Midwest-based healthcare company that manages and operates over 50 skilled nursing care, assisted living, independent living, and memory care communities throughout Iowa, Minnesota, South Dakota, and Nebraska. ABOUT OUR LE MARS, IA COMMUNITIES: Accura HealthCare of Le Mars, a 46-bed Skilled Nursing Facility (SNF), provides transitional care, skilled nursing care, and long-term care services.
Administrative Associate First Community TrustAdministrative AssociateDubuque, IowaFirst Community Trust (FCT) is a nationally chartered trust company offering wealth advisory services including investment, retirement, and trust services primarily through credit unions. We are looking for a part-time Administrative Associate to support our growing team of Wealth Advisors through strong administrative support, attention to detail, and client-focused service.
Senior Administrative Assistant Deere & CoSenior Administrative AssistantJohnston, IA$60,240–$90,360 / yearAs a Senior Administrative Assistant at John Deere Financial (JDF) in Johnston, Iowa, you will provide administrative support to the President, John Deere Financial and several members of the Senior Leadership Team. Coordinates executive-level meetings, leadership forums, and board-related activities; develops and organizes presentations, communications, and materials for internal and external audiences.
Front Office Administrative Assistant Heartland Dental CareFront Office Administrative AssistantIAMore about the role Greet and welcome patients as they enter the office to create a great first impression of our team Manage front office duties, including answering phones, checking office mail and email, communicating with patients and insurance companies Utilize Dentrix for patient scheduling and records Schedule and confirm appointments for multiple providers in the office File patient insurance claims and follow up on outstanding claims, verification of benefits and explanation of coverage Post insurance and patient payments and process accounts receivables Review treatment plan fees and payment options with patients Partner with the providers and team to implement Heartland Dental systems to optimize office potential . Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of the position Prolonged periods sitting at a desk and working on a computer Must be able to lift up to 15 pounds at times Availability to attend virtual training sessions (or in-person) periodically throughout the year As part of our commitment to maintaining a safe and healthy environment for both team members and patients, a tuberculosis (TB) test is required for all new hires in dental office positions.
Senior Administrative Assistant Eide Bailly LLPSenior Administrative AssistantDes Moines, IAA typical day as a Senior Administrative Assistant might include the following: Coordinating various management and committee meetings including reserving resources, ordering catering and recording minutes as needed; ensures follow-up on open discussion points. Tasks include answering phones and greeting clients, typing, faxing, copying, scanning, emailing, preparing correspondence and PowerPoint presentations, assisting with travel arrangements, and preparing expense reports.
Administrative Assistant Athletics Iowa Central Community CollegeAdministrative Assistant AthleticsFort Dodge, IA$37,394.52–$41,190 / yearServe as a primary point of contact for the Athletics Office, assist with student-athlete records and eligibility processes, support athletic scheduling and communication, record minutes for coaches' meetings and other meetings as needed, and handle confidential administrative matters with professionalism and discretion. Serve as receptionist and information desk for the Athletics Office; greet visitors, answer questions, and direct students, staff, parents, officials, and community members appropriately.
Administrative Coordination School of Business Morningside UniversityAdministrative Coordination School of BusinessSioux City, IAPersons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact the Associate Vice President of Human Resources at welp@morningside.edu. Serve as the first point of contact for all students, public, and others interacting with School of Business, providing timely and courteous customer-focused service.
Administrative Coordinator Chlorum Solutions USA, LLCAdministrative CoordinatorEddyville, IA$50,000–$65,000The Administrative Coordinator supports office administration, purchasing and invoice processing, employee onboarding activities, document management, and general business operations in a fast-paced manufacturing environment. This position serves as a key resource for employees, plant leadership, vendors, contractors, and visitors while helping ensure the efficient day-to-day operation of the facility.
Administrative Associate, Neurosciences University of Iowa FoundationAdministrative Associate, NeurosciencesIowa City, IACreates, updates and modifies prospect plans in I-Star CRM with little direction; provides reminders and follow up for advancement officers related to prospect plans; enters contact reports. Education & Experience: HS diploma + 6 years administrative experience, OR associate's degree + 4 years administrative experience, OR bachelor's degree + 2 years administrative experience.
Administrative Assistant II Iowa State UniversityAdministrative Assistant IIAmes, IAThe successful candidate will serve as the primary point of contact for faculty, staff, students, alumni, and external partners, delivering exceptional customer service while managing multiple priorities with professionalism and discretion. The ideal candidate will possess strong organizational, communication, and interpersonal skills, a service-oriented mindset, and proficiency with Microsoft Office applications, particularly Excel, Outlook, and Word.
NewEnergy Executive Administrative Assistant Innovative Ag ServicesEnergy Executive Administrative AssistantHubbard, IA$24–$28Full timeAdministrative & Operational Support: Pull and bill Cardtrols, keep driver files up to date for efficient tracking, answer phones to relay calls, messages, and orders, match the bills of lading with invoices for commercial transport, and perform other duties as directed. Documentation & Compliance: Create and file tank leases, file leak tests, work with PMMIC insurance for Cardtrol compliance, input and file contracts, organize yearly propane contracts, and manage yearly right-to-know propane letters.
Administrative Coordinator ChlorumAdministrative CoordinatorEddyville, IowaThe Administrative Coordinator supports office administration, purchasing and invoice processing, employee onboarding activities, document management, and general business operations in a fast-paced manufacturing environment. This position serves as a key resource for employees, plant leadership, vendors, contractors, and visitors while helping ensure the efficient day-to-day operation of the facility.
Administrative Associate, Neurosciences University of Iowa Center for AdvancementAdministrative Associate, NeurosciencesIowa City, IowaCreates, updates and modifies prospect plans in I-Star CRM with little direction; provides reminders and follow up for advancement officers related to prospect plans; enters contact reports. Education & Experience: HS diploma + 6 years administrative experience, OR associate’s degree + 4 years administrative experience, OR bachelor’s degree + 2 years administrative experience.
Administrative Assistant 2 Drake UniversityAdministrative Assistant 2Des Moines, IAThe Administrative Assistant plays a key role in maintaining a professional, welcoming, and inclusive office, supporting employer engagement, student hiring processes, and ensuring the efficient day-to-day operation of the CDO. Located in the heart of Des Moines, our law school offers an unmatched educational experience through cutting-edge facilities, a top-tier legal clinic, and robust connections with the legal community.
Administrative Assistant STE Steel Technologies IncAdministrative Assistant STEFarley, IAEducation Assistance is available for job related courses to further your education, with up to 100% paid tuition for maintenance-related coursework and certifications. Working Conditions: This work is performed in an office setting with minimal to moderate noise due to computers, printers, and people.
Administrative Assistant I The Weitz Company LLCAdministrative Assistant ICedar Rapids, IAVerify subcontractor contracts, subcontractor bonds and insurance requirements are in place with proper coverages prior to commencement of work; monitor expiration dates and renew as needed Manage and distribute contract status reports and other cost reports Obtain, review and process subcontractor and vendor payments File and distribute construction drawings Assist in preparation of owner pay applications; maintain related documentation Assist project team with pre-qualifications, contract execution, invoices, change orders and other requested documents Organize closeout information in conjunction with project team Perform other duties as assigned. Skills: Independent judgment, excellent organizational skills and the flexibility to coordinate multiple projects with frequent interruptions are necessary skills for this position.
NewSchool Operations Administrative Assistant (Contractor) Stride IncSchool Operations Administrative Assistant (Contractor)IARemoteThe School Operations Administrative Assistant provides administrative support to all operations tasks within the school by supporting project plans managed by other team members, data entry into school systems and assisting with all functions of the operation team. Compensation & Benefits: Stride, Inc. considers a person's education, experience, and qualifications, as well as the position's work location, expected quality and quantity of work, required travel (if any), external market and internal value when determining a new employee's salary level.
Administrative Assistant DaVita IncAdministrative AssistantCedar Rapids, IAProfessional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita's online training platform StarLearning. You will constantly be learning new processes and technological applications, so we are looking for someone with a desire to grow personally and professionally.
Administrative Assistant to Special Education Urbandale Community School DistrictAdministrative Assistant to Special EducationUrbandale, IAServe as receptionist; greet parents, community members, faculty and students; direct visitors to appropriate locations; keep accurate list of calls, messages, information requests, meetings and appointments; sort and distribute incoming mail. Support special education, Medicaid, 504 plans, 103, update database and student files, special education purchasing, reporting, compliance reporting, and prepare and submit state required data.
Animal Welfare & Biosecurity Administrative Assistant PIPESTONEAnimal Welfare & Biosecurity Administrative AssistantCedar Rapids, IAWe’re looking for an Animal Welfare & Biosecurity Admin Assistant to help support critical programs, ensure compliance, and contribute to continuous improvement across our systems. Provide day-to-day administrative support to the Director of Animal Welfare and Biosecurity.
Administrative Assistant III Farm Bureau Financial ServicesAdministrative Assistant IIIWest Des Moines, IowaFarm Bureau Financial Services is looking for a candidate who thrives on teamwork and wants to experience professional satisfaction and growth at an insurance organization that's focused on Protecting Livelihoods and Futures. As an Administrative Assistant, you must keep a service-oriented attitude at all times by maintaining professional and productive relationships with client/members, co-workers, leaders, agents, and inter department resources.
Administrative Assistant- Part Time Johnson Brothers Liquor CoAdministrative Assistant- Part TimeSpencer, IAWe are seeking a Part Time Administrative Assistant to support fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Johnson Brothers is a leading family-owned distributor of wine, spirits, and beer, delivering exceptional service since 1953.
Sylvan Administrative Assistant Sylvan Learning CenterSylvan Administrative AssistantJohnston, IA$14–$15Other duties include: teaching/tutoring; assisting students with learning logs and questions when an instructor is occupied with other students; some clerical and administrative tasks such as filing, handling phone calls, scheduling and confirming appointments. At Sylvan Learning Center of Johnston, you will be responsible for directing the students, leading engaging and fun activities during Transition Time and assisting in the administrative operations of the center.
Administrative Specialist Interstates IncAdministrative SpecialistSioux Center, IAWhether you're bending conduit, wiring panels, writing code, supporting projects, or helping things run behind the scenes, you'll be part of a crew that works hard, shares laughs, and takes pride in doing quality work. In this role, you'll help keep schedules, meetings, projects, and communications running smoothly so teams can stay focused on delivering meaningful results.
Administrative Clerk Sodexo SAAdministrative ClerkDubuque, IA$18–$20 / hourThey will serve as an information resource, will maintain office records, generate correspondence, liaise with clients, vendors, and outside entities, and will perform general clerical duties such as answering phones and processing expense reports. Responsibilities include: Perform a variety of routine clerical and administrative tasks, including photocopying, filing, record-keeping, scheduling appointments, and operating office equipment.
Seasonal, Operations Administrative Assistant (Part Time) H&R Block IncSeasonal, Operations Administrative Assistant (Part Time)WATERLOO, IAPartner closely with District Operations Coordinator (DOC) to support key priorities, streamline processes, and help create an organized, effective environment that enables offices to perform at their best. Provide essential administrative and operational support across one or more districts, helping drive smooth, efficient day-to-day office operations.
Administrative Coordinator- New Store- Marshalls Marshalls of MAAdministrative Coordinator- New Store- MarshallsDubuque, IowaCommunicates accurately and effectively with management and Associates when setting and addressing priorities; provides progress updates. Ensures an excellent customer experience by engaging and interacting with all customers, and maintaining a clean and organized store.