Part Time OGPS Graduate Support Coordinator, Intermediate

Special Information

• This is a Part Time Temporary position approximately 19 hours a week, dependant on the needs of the hiring department. 
• This position is an on-site position which requires the incumbent to complete their work primarily at an NAU site, campus, or facility with or without accommodation. Opportunities for remote work are rare.
• This position is posted as OGPS Graduate Support Coordinator, Intermediate, which is a working title. The NAU system title for this position is Part-Time Temporary.

About the Department/College

The Office of Graduate & Professional Studies (OGPS) is the primary advocate of graduate education at Northern Arizona University, and is committed to supporting and advancing our outstanding master’s, doctoral, and professional programs at Flagstaff, online, and state-wide campuses.

About the Position

As the primary advocate of graduate education at Northern Arizona University, the Office of Graduate & Professional Studies (OGPS) is committed to supporting and advancing our outstanding master’s, doctoral, and professional programs at Flagstaff, online, and state-wide campuses. Consistent with the institution’s mission, OGPS fosters a positive student-centered culture focused on academic excellence, transformative research, and professional growth.

The OGPS Graduate Support Coordinator, Int. position supports the Office of Graduate & Professional Studies (OGPS) through graduate student communications, student support services, administrative operations, and outreach initiatives. Working closely with OGPS leadership, this position serves as a key point of contact for graduate students and campus partners supporting efforts that enhance graduate student success, engagement, and professional development.

Responsibilities Include

35% - Student Programming

• Supports the Program Manager with planning, coordination, and implementation of the annual New Graduate Student Orientation, the annual 3 Minute Research Presentation (3MRP) Competition.
• Assists with the promotion, coordination, and communication of professional development programming for graduate students.
• Organizes and coordinates one to two community volunteer opportunities each year for the OGPS team. - (Essential)

30% - Administrative Support

• Serves as a primary point of contact for OGPS visitors, walk-ins, and student inquiries.
• Supports processes related to tracking graduate student academic milestones.
• Assists with the development and annual updates of the OGPS Graduate Student Handbook.
• Assists with graduate student scholarship and award processes. - (Essential)

30% - Communications and Outreach

• Coordinates the development and distribution of the OGPS GradJacks monthly newsletter.
• Maintains the OGPS Instagram presence by creating and publishing weekly graduate-focused posts and stories.
• Monitors multiple departmental email accounts and provides timely professional assistance to graduate students, faculty, staff, and campus partners.
• Complies communication metrics, conducts data analysis, and provides reports to department leadership on newsletter and social media engagement. - (Essential)

5% - Other

• Performs other duties and special projects as assigned. - (Essential)

Minimum Qualifications

• Bachelor's Degree
• 2 years of relevant experience in administrative support, communications, customer service, event coordination, student services, or a related field.

*A combination of related education, experience, and training may be used as an equivalent to the above Minimum Qualifications.

Preferred Qualifications

• Experience in creating digital communications, newsletters, social media content, and
  marketing materials.
• Experience using data to evaluate communication, marketing, or program
  effectiveness.
• Experience providing professional support in a student-facing environment.
• Experience with NAU or Higher Education administrative systems.

Knowledge, Skills, & Abilities

Technical and Administrative Skills

• Proficiency with Microsoft Suite, Adobe Creative Suite, Canva, social media platforms,
  and mass communications platforms.
• Knowledge of administrative practices, procedures, and organizational operations.
• Ability to learn and adapt to new software systems, technologies, and processes.
  Communication and Interpersonal Skills
• Excellent written and verbal communication skills.
• Ability to write professional correspondence, reports, and communications for diverse
  audiences.
• Strong interpersonal and customer service skills.
• Demonstrated ability to work effectively in an organization with diverse colleagues, students, and/or clients.

Organizational and Analytical Skills

• Strong organizational skills with the ability to prioritize multiple competing
  responsibilities and projects.
• Ability to independently manage assignments while contributing effectively to a
  collaborative team environment.
• Strong critical thinking, problem-solving, and analytical skills.

Professional Attributes

• Demonstrated professionalism, reliability, and attention to detail.
• Commitment to maintaining confidentiality and sound judgement.

Compensation

Hourly Rate begins at $26.00. Annual salary commensurate with candidate's qualifications and related experience.

Pre-Employment Check

Northern Arizona University requires satisfactory results for the following: a criminal background investigation, an employment history verification and a degree verification (in some cases) prior to employment. You may also be required to complete a fingerprint background check. Also, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States.

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements.

Notice of Availability of the Annual Fire and Security Report

Each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.

Immigration Support/Sponsorship

Northern Arizona University will not provide any U.S. immigration support or sponsorship for this position.

Submit your Application

To apply for this position, please click on the "Apply" button on this page. You must submit your application by midnight of the application deadline.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process, please contact the Disability Resources Office at 928-523-8773, DR@nau.edu, or PO Box 5633, Flagstaff AZ 86011.