Part Time Project Administrative Assistant (Grant Funded)
Salary
$18.00 - $25.00 Hourly
Location
1042 W Hamlet Ave, Hamlet, NC
Job Type
Part-Time Temporary
Job Number
00373
Division
Student Services
Department
Counseling
Opening Date
10/23/2026
Closing Date
Continuous
General Description
The Project Administration Assistant provides administrative support for one or more RichmondCC grants and related projects, as assigned. Responsibilities include scheduling, correspondence, recordkeeping, data entry, report preparation, event support, and communication with college staff and community partners. The assistant helps organize grant activities, monitor deadlines, and maintain accurate documentation while protecting confidential information and providing courteous service.
Examples of Essential Duties
- Provide day-to-day administrative support for assigned grants and projects, including calendars, meeting arrangements, correspondence, filing, and program materials.
- Respond professionally to routine questions from students, employees, participants, and partners; direct questions requiring specialized knowledge or approval to appropriate staff.
- Schedule appointments, meetings, and project activities; send approved reminders and assist with registration and other logistical arrangements.
- Complete assigned participant and partner follow-up, document contacts, and communicate outstanding needs or tasks to the supervisor.
- Help organize workshops, training sessions, meetings, and events. Prepare materials and track registration, attendance, and completion as required.
- Prepare agendas, record meeting notes and action items, and assist with follow-up on project deadlines and assigned responsibilities.
- Assist with program promotion, outreach materials, and approved communications in coordination with the supervisor and college Marketing staff.
- Maintain current contact lists, resource information, and partner records. Help arrange communication with vendors, community organizations, and other project partners.
- Enter approved program data, check records for accuracy and completeness, and prepare summaries and supporting materials for grant reports and team reviews.
- Maintain organized records of activities, deliverables, purchases, and reporting deadlines for each assigned grant or project.
- Assist with supply requests, purchase paperwork, invoices, expense documentation, and vendor materials through established college procedures.
- Protect confidential student, participant, employee, and project information. Use approved storage systems and share information only as authorized.
- Maintain accurate records of assigned work and time by grant or project as directed. Complete required training and follow college safety, confidentiality, and reporting procedures.
- Perform other related duties assigned by the supervisor within the position's responsibilities and the requirements of the applicable grants.
Position Qualifications
Minimum Education and Experience
Associate degree from an accredited institution required. Applicants must demonstrate the organizational, communication, computer, and recordkeeping skills needed to perform the duties of the position.
Preferred Qualifications
- Bachelor's degree from an accredited institution.
- Education in office administration, business, human services, education, or a related field.
- Experience in administrative support, higher education, community programs, or grant-funded projects.
- Experience maintaining records, coordinating meetings or events, assisting with purchasing paperwork, or preparing reports and data summaries.
Knowledge Skills and Abilities
- Commitment to the community college mission and respectful service to students with different backgrounds and needs.
- Ability to communicate clearly and courteously in person, by phone, and in writing.
- Ability to organize competing tasks across projects, meet deadlines, maintain accurate records, and follow written procedures.
- Working knowledge of Microsoft Word, Excel, Outlook, and Teams, with the ability to learn college systems.
- Ability to work independently on routine tasks, collaborate with a team, and seek guidance when needed.
- Ability to handle sensitive information with discretion and follow applicable privacy requirements, college policies, and grant procedures.
- Ability to work effectively with students, employees, participants, and external partners and recognize when a matter requires a supervisor's attention.
Scope of Responsibilities
This position provides administrative support under supervision. The assistant helps carry out approved activities for assigned grants and projects, maintains supporting documentation, and refers matters requiring professional judgment or approval to the appropriate staff. Assignments may vary according to college needs and grant requirements.
Work Conditions and Employment Requirements
Work involves use of computers and office equipment, communication with students, employees, participants, and partners, and support for meetings and events. Some local travel or adjusted hours may be needed within the approved part-time schedule. Reasonable accommodations may be provided to perform essential duties. Continued employment depends on grant funding, college needs, and satisfactory performance.
Application Process
Apply through RichmondCC's online employment portal at https://www.schooljobs.com/careers/richmondcc. Submit the required application materials and college transcripts as directed in the posting.
Richmond Community College is an Equal Opportunity Employer.
Employer Richmond Community College
Address Richmond Community College
P O Box 1189
Hamlet, North Carolina, 28345
Phone 910-410-1804
Website http://www.richmondcc.edu