Part-Time Student Graduate Recruitment and Admissions Assistant, Work-Study

Department

LUDDY ADMINISTRATION (BL-INAD-IUBLA)

Department Information

The Graduate Recruitment and Admissions Assistant provides administrative and recruitment support to the Luddy Graduate Recruitment & Admissions Office. This position assists with prospective student communications, event coordination, data entry, and daily office operations while gaining hands-on experience in admissions, recruitment, and customer service. The student worker serves as a welcoming representative of the university and contributes to initiatives that support graduate enrollment.

Job Summary

Department-Specific Responsibilities

• Provides exceptional customer service by responding to prospective student inquiries by phone, email, and in person while directing questions to appropriate staff as needed.
• Assist with administrative functions, including data entry, document processing, and maintaining accurate student records within the customer relationship management (CRM) and admissions systems.
• Support recruitment efforts by assisting with graduate information sessions, open houses, campus visits, and webinars.
• Communicate with prospective students regarding the admissions process, application deadlines, and available university resources.
• Prepare recruitment materials, presentation packets, promotional items, and event supplies for on-campus and off-campus activities.
• Monitor office inventory and organize recruitment materials to ensure supplies are available for recruitment events.
• Participate in office training and professional development opportunities to gain knowledge in admissions policies, customer service, and recruitment best practices.
• Represent the Graduate Recruitment & Admissions Office in a professional, courteous, and student-center manner.
• Perform other duties as assigned that support the mission and goals of the Graduate Recruitment & Admissions Office.

Qualifications

EDUCATION

Required

• Currently enrolled in a masters degree program with the Luddy School of Informatics, Computing, and Engineering

SKILLS

Required

• Experience with Microsoft Office (Excel, Word, PowerPoint)
• Interest in data analytics, information systems, project management, higher education administration, or technology solutions
• Strong attention to detail
• Ability to work independently and collaboratively

Preferred

• Experience with CRM systems, databases, or workflow automation
• Microsoft Office
• CRM platforms
• Microsoft Teams and Zoom

Working Conditions / Demands

This position is only eligible to graduate-level work-study students.

Advertised Salary

$18.00 Per Hour

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

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Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

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Telephone: 812-856-1234