Part Time Technology Transfer Analyst, Research Office

Job Title: Technology Transfer Analyst

Anticipated Start Date: February 1, 2027

Estimated Pay: $26.00 per hour

Schedule: Day. M-F 10-3 (flexible)

Location: 591 Collaboration Way, Suite 204 (FinTech Innovation Hub) Newark DE

About the Department/Center:

The University of Delaware (UD) has embarked on transformative vision for innovation impact through research innovation, technology transfer, entrepreneurship, and technology commercialization.  Central to realizing this vision is the commercialization arm of the University, The Office of Economic Innovation and Partnerships (OEIP). The mission of the OEIP is to facilitate an accessible gateway and conduit for the University to connect UD faculty, innovators and entrepreneurs with prospective external partners and collaborators, as well as to effectively facilitate the transfer of University discoveries to the market.

OEIP, as the umbrella organization for multiple related units, is implementing a staffing plan that will bring all roles in alignment with the strategic model to realize a high performing culture to advance innovation. This model includes expansion of technology transfer and commercialization activities, continued complementary work with related units, and expansion of dedicated teams, including industry relations; research support; business intelligence; internal and external legal counsel, and business development.  This expanded team will be empowered through design, policy, and resources, to ensure greater innovation outcomes across the institution and to the benefit of society.

Role Description:

The Technology Transfer Analyst is responsible for technology transfer support activities and serves as an integral member of the operations team to ensure optimization of IP-related systems and processes. This position works closely with the Manager of Technology Transfer and OEIP’s Financial Analyst to maintain accurate and up to date information and adherence regarding IP-related and agreements and commercial activities. Primary job functions include diligent management of IP-related agreements and licenses, including review and analyses of active agreements; data management; information systems/file maintenance; obligation tracking and transaction and compliance reporting. This position requires a commitment of 28 hours per week and is located at Fintech Innovation Hub on University’s STAR Campus, Newark, DE.

Primary Responsibilities:

Compliance

• Manage compliance with federal and state regulations, as well as industry sponsored agreements, to ensure University rights and obligations are met.
• Manage updates to iEdison government reporting system to ensure 100% compliance with federal regulations.
• Communicate directly with inventors (internal) to gather required information for reporting, including grant numbers; communicate directly with licensees (external) regarding required information for timely and accurate information.
• Work closely with the Manager of Technology Transfer and OEIP’s Financial Analyst to develop and implement streamlined processes necessary to optimize the efficient function of the unit about managing compliance of IP-related agreements.

Records Management

• Maintain files for IP-related agreements (both electronic and hard copy); manage data and information; review and analyze information, data and reports; ensure accuracy; utilize information to develop metric reports for Key Performance Indicators (KPI’s) to stakeholders and partners, i.e. UD.
• Manage record retention processes and matters for the Technology Transfer Office.
• In conjunction with the TTO team and Financial Analyst, review patent prosecution and maintenance (annuities) invoices for accuracy; manage invoices that need to be redirected to other cases/matters, licensees. Process annuity payments in IPRIS, per instruction.

Financial Obligation Support

• Enter agreement records into IP management system and ensure records are up-to-date and accurate; create obligation records and alerts for tracking (payments, milestones, royalty reports, etc.).
• Regularly review and track agreement activities and obligations to ensure compliance with terms and policies; communicate information to appropriate parties (internal and external), including licensees regarding outstanding obligations.
• Record, track and maintain up-to-date status of IP-related revenue obligations; coordinate with Financial Analyst for invoicing, when required.

Qualifications:  

• Bachelor’s degree in business administration, operations management or related field and five years of experience, or equivalent combination of education and experience. Intellectual property related work experience, preferred.
• Experience with review and management of a wide range of business contracts, obligations and compliance.
• Experience with regulations governing technology; iEdison government reporting requirements, preferred.
• Proficiency in data management tools and the ability to analyze complex data and processes, including financial, to generate meaningful reports and present effectively.
• Self-motivated and responsible with exceptional attention to detail and demonstrated organizational and management skills.
• Ability to handle multiple tasks concurrently; ability to prioritize tasks and meet tight deadlines.
• Ability to work independently, while actively engaging in a team environment.
• Demonstrated excellent written and verbal communication skills and the ability to effectively communication with diverse constituent, i.e. University and external licensees/partners.
• Advanced techniques in Microsoft Suite, word processing, spreadsheets, database systems, etc. 

Hiring Timeline:

Position open until filled.

Application Review: January 3 – January 17

Interviews: January 17-21

Offers Extended: Week of January 24th

Please note that dates are subject to change depending on the needs of the department.