Payroll & A/P Manager

Looking for a Rewarding Career in Health Care?

AuthoraCare Collective is currently seeking a Payroll & A/P Manager. This is a full-time hybrid position Monday - Friday, 8:00am - 5:00pm with a minimum of 3 days in the office each week and an office base of Greensboro or Burlington, NC.

AuthoraCare Collective is a nonprofit hospice, palliative care, and home health organization serving patients and families across North Carolina. Our Finance team supports the financial integrity of our mission, ensuring accuracy, consistency, and strong internal controls so our organization can continue to serve those who need us most.

Position Summary

AuthoraCare Collective is seeking an experienced Payroll & Accounts Payable Manager to join our Finance team. We are looking for a motivated, detail-oriented professional with a strong background in payroll administration and demonstrated leadership experience.

Our ideal candidate brings hands-on payroll experience, strong organizational skills, and the ability to lead and support a team. Previous Accounts Payable experience is not required, as training can be provided.

Reporting to the Controller, this position oversees payroll processing, accounts payable operations, and claims-related functions while ensuring accuracy, compliance, and timely completion of financial responsibilities. The successful candidate will be a collaborative leader who takes initiative, solves problems, and works effectively with department leaders and executive leadership.

Our team members enjoy the following benefits:

• Paid time off (PTO)
• Seven paid holidays
• Flexible work schedules
• Medical, dental, vision, disability, and life insurance
• Employee engagement activities
• 403B match after 12 months of service
• In addition we offer mission-driven work supporting hospice, palliative care, and home health services across North Carolina and direct access to finance leadership and broad scope across all three organizational entities

Required Qualifications:

• Minimum of four years of hands-on payroll processing and administration experience and minimum of two years leadership experience.

• Demonstrated leadership or supervisory experience, including the ability to guide, train, and support employees.

• Working knowledge of payroll regulations, payroll taxes, deductions, and compliance requirements.

• Strong organizational, analytical, and problem-solving skills.

• Proficiency in Microsoft Excel and other Microsoft Office applications.

• Ability to manage multiple priorities and meet strict deadlines while maintaining accuracy and confidentiality.

• Strong interpersonal and communication skills with the ability to work collaboratively across departments.

Preferred Qualifications:

• Bachelor's degree in Accounting, Finance, Business Administration, Management, or a related field.

• Experience with UKG/Kronos payroll systems.

• Experience with federal and state payroll tax filings, SUTA, and multi-state payroll processing.

• Previous Accounts Payable or general accounting experience.

• Familiarity with employee benefit deductions, including health insurance, dental, HSA, FSA, and retirement plans.

• Experience with financial reporting, reconciliations, and variance analysis.

Key Responsibilities:

Payroll Management

• Oversee accurate and timely biweekly payroll processing, including direct deposits, payroll deductions, and PTO accuracy.

• Ensure compliance with federal, state, and local payroll regulations.

• Oversee payroll tax deposits, quarterly and annual filings, and related reporting requirements.

• Review payroll processes, identify opportunities for improvement, and implement efficiencies.

• Reconcile payroll-related general ledger accounts.

• Maintain accurate payroll records and support annual retirement plan audits.

• Serve as a resource for UKG/Kronos reporting and payroll-related questions.

Team Leadership

• Supervise, train, coach, and evaluate Payroll, Accounts Payable, and Claims staff.

• Establish department priorities, monitor performance, and ensure deadlines are consistently met.

• Promote teamwork, accountability, accuracy, and continuous improvement.

• Collaborate with the Controller, Chief Financial Officer, and other organizational leaders on financial initiatives and reporting.

Accounts Payable & Financial Operations

• Oversee Accounts Payable functions to ensure invoices, claims, and payments are processed accurately and on time.

• Support monthly closing processes, reconciliations, and accrual reporting.

• Oversee vendor payments, electronic funds transfers, and other financial transactions.

• Ensure appropriate documentation, approvals, and internal controls are maintained.

• Coordinate with the accounting team to support financial reporting and external audits.

• Learn and develop proficiency in the organization's Accounts Payable processes and systems.

Our Mission:

AuthoraCare Collective empowers people to be active participants in their care journey, enabling them to live on their own terms through personalized support for mind, body, and spirit.

Our patients are always the author of their life story. During a challenging illness, AuthoraCare Collective helps them author more moments that matter, regardless of the stage of their illness or condition. This is captured by our tagline: Your Story. Our Expert Care.