This is a full-time, hourly, non-exempt position (40 hours/week)
Schedule: Monday - Friday, 8am-5pm
The Payroll & Accounts Payable Specialist is responsible for the accurate and timely processing of Hospice of the Piedmont's biweekly payroll and related payroll activities while ensuring compliance with applicable federal, state, and organizational policies. During non-payroll processing periods, this position supports the Finance Department through the processing of accounts payable and other accounting functions.
This position works closely with Human Resources and Finance to ensure payroll accuracy, maintain employee payroll records, and provide excellent internal customer service. Payroll responsibilities take priority over accounts payable duties to ensure all payroll deadlines are consistently met.
What are the essential duties day to day?
Payroll Administration
- Process the organization's biweekly payroll accurately and on schedule.
- Review payroll data for completeness and accuracy prior to payroll processing.
- Audit employee time records and earnings.
- Help train supervisors on time keeping expectations, pay code application, and perform necessary timekeeping communications.
- Verify new hires, terminations, pay rate changes, tax updates, and other payroll-related personnel actions received from Human Resources.
- Verify benefit deductions, garnishments, tax levies, child support orders, and other required payroll deductions.
- Verify payroll balances and reconcile payroll reports prior to final approval.
- Prepare payroll reports and supporting documentation for management and Finance.
- Maintain payroll records in accordance with organizational policies and record retention requirements.
- Respond to employee payroll questions in a timely and professional manner.
- Assist with payroll tax reporting, W-2 preparation, and year-end payroll activities.
- Support payroll audits by preparing requested documentation and reports.
Accounts Payable
- Process vendor invoices accurately and timely.
- Match invoices with purchase orders and supporting documentation as applicable.
- Verify proper approvals and account coding prior to payment.
- Prepare weekly accounts payable batches for review and processing.
- Maintain vendor records and assist with vendor setup and documentation.
- Respond to vendor inquiries regarding invoice status and payments.
- Process employee reimbursement requests in accordance with organizational policies.
- Assist with credit card reconciliation and supporting documentation.
- Maintain organized electronic and paper accounts payable records.
- Assist with month-end accounts payable closing activities.
- Gather and maintain W-9s on file to ensure correct reporting of payments
Requirements
- Associate’s degree in Accounting, Finance, Business Administration, Human Resources, or a related field or a minimum of five (5) years of progressively responsible experience in payroll, accounts payable, accounting, or a closely related field.
- Minimum of two (2) years of experience processing payroll.
- Working knowledge of payroll laws, wage and hour regulations, payroll tax requirements, and benefit deductions.
- Proficiency in Microsoft Office applications, with intermediate to advanced Microsoft Excel skills.
Here is what our employees have to say about working here:
- This is the best organization I have ever worked for. What makes it stand out the most is the culture of trust and understanding created by senior leadership, which filters down to every level of the organization and provides a safe environment for everyone to do and be their best.
- We are the best because we are encouraged to be the best.
- Everyone who works here is focused on the mission of providing the best end of life care possible. This includes not just the clinical staff but also the support staff who are made to feel a part of the team.
- This organization is one of a kind. From the top to the bottom, there is respect, integrity, and kindness. Our leaders lead by example.
- Employees are put first along with a balance for what will ensure a healthy organization.
Are you a good fit for this role? Here are some things we find very valuable...
- Strong analytical and problem-solving skills.
- Excellent attention to detail and accuracy.
- Ability to manage recurring deadlines and changing priorities.
- Working knowledge of payroll regulations, wage and hour laws, and payroll taxation.
- Understanding of accounts payable processes and internal controls.
- Strong customer service orientation.
- Ability to work independently while collaborating effectively with Human Resources and Finance.
- High level of integrity and professionalism.
- Commitment to maintaining confidentiality of sensitive employee and financial information.
- Strong attention to detail with excellent organizational and time management skills.
- Ability to prioritize multiple deadlines while maintaining a high level of accuracy.
- Ability to maintain strict confidentiality of payroll, employee, and financial information.
- Strong interpersonal, verbal, and written communication skills.
- Ability to work independently while collaborating effectively with Human Resources, Finance, and department leaders.