Job Description: Payroll Specialist (ADP) - 3+ Years Experience

Job Title: Payroll Specialist
Location: [City, State]
Employment Type: Full-Time
Salary: $65,000 - $85,000 DOE

Position Summary

We are seeking an experienced Payroll Specialist with at least 3 years of payroll processing experience and strong proficiency in ADP. The Payroll Specialist will be responsible for processing multi-state payroll, ensuring compliance with federal and state regulations, maintaining employee payroll records, and resolving payroll-related inquiries in a timely and professional manner.

Key Responsibilities

• Process weekly, bi-weekly, semi-monthly, and/or monthly payroll accurately and on time using ADP.
• Maintain payroll information by collecting, calculating, and entering payroll data.
• Review timesheets, earnings, deductions, commissions, bonuses, and PTO balances for accuracy.
• Process new hires, terminations, salary changes, garnishments, and direct deposit updates.
• Ensure payroll compliance with federal, state, and local wage and hour laws.
• Reconcile payroll reports and general ledger accounts.
• Manage payroll taxes, deductions, and benefit contributions.
• Respond to employee inquiries regarding pay, deductions, and tax withholding.
• Prepare payroll-related reports for management, audits, and accounting departments.
• Support month-end, quarter-end, and year-end payroll activities, including W-2 processing.
• Maintain confidentiality of employee payroll information.
• Collaborate with HR, Accounting, and Benefits teams to ensure accurate employee data.

Qualifications

• Minimum 3+ years of payroll processing experience.
• Hands-on experience with ADP Workforce Now, ADP Run, or other ADP platforms.
• Knowledge of multi-state payroll processing and payroll tax regulations.
• Strong understanding of wage and hour laws and payroll compliance requirements.
• Proficiency in Microsoft Excel, including Pivot Tables, VLOOKUPs, and reporting functions.
• Excellent attention to detail and organizational skills.
• Strong analytical and problem-solving abilities.
• Effective verbal and written communication skills.
• Ability to manage multiple priorities and meet strict deadlines.

Preferred Qualifications

• Certified Payroll Professional (CPP) certification preferred.
• Experience processing payroll for 200+ employees.
• Experience with HRIS systems and timekeeping software.
• Bachelor's degree in Accounting, Finance, Human Resources, or a related field preferred.

Benefits

• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Paid Time Off & Paid Holidays
• Life and Disability Insurance
• Employee Assistance Program
• Career Growth Opportunities

Ideal Candidate

The ideal candidate is a detail-oriented payroll professional who thrives in a fast-paced environment, has strong ADP experience, and can independently manage the full payroll cycle while delivering exceptional internal customer service.