Payroll Analyst

Our client is seeking a Payroll Analyst to support payroll administration and financial operations at its San Jose manufacturing facility. This position combines hands-on payroll processing, timekeeping reconciliation, and financial reporting. The ideal candidate brings experience with union payroll, UKG/Kronos, SAP, and Excel, along with the ability to manage payroll accuracy and resolve discrepancies in a fast-paced environment.

Location: San Jose, CA (On-site)
Job Type: Contract, Approximately 6+ Months
Schedule: Monday-Friday, 7:00 AM-3:30 PM

Responsibilities

• Process payroll activities, including timecard validation, payroll adjustments, and reconciliation of employee hours.
• Review payroll records against time and attendance systems to identify and resolve discrepancies.
• Administer payroll processes in accordance with collective bargaining agreements and applicable policies.
• Maintain accurate employee timekeeping information using UKG, Kronos, or similar systems.
• Investigate payroll questions and work with HR and operations to resolve employee pay issues.
• Prepare payroll reports, maintain supporting documentation, and assist with audits and regulatory reporting.
• Support payroll system updates, process improvements, and ongoing data accuracy.
• Assist with month-end financial close activities, including data entry, reconciliations, and reporting.
• Prepare and update spreadsheets tracking financial and operational performance.
• Review financial data for accuracy and communicate discrepancies to appropriate departments.
• Assist with purchasing card reconciliations, invoice discrepancies, and other accounting support activities.
• Coordinate with finance, HR, and plant leadership to support payroll compliance and operational needs.
• Provide additional administrative and financial support as needed.

Qualifications

• 1-3 years of payroll processing experience in a large corporate environment.
• Extensive experience with collective bargaining agreements and union payroll requirements.
• Experience with UKG, SAP, and manual payroll processes within a manufacturing plant or comparable work environment.
• Strong Microsoft Excel skills and proficiency with Microsoft Office applications.
• High school diploma or GED required, along with strong organizational, time management, and problem-solving skills.

Preferred Qualifications

• Bachelor's degree in Business Administration, Finance, or a related field.
• Experience with payroll reconciliations, financial reporting, or month-end accounting activities.
• Strong communication skills and experience working across multiple departments.
• Ability to manage competing priorities in a fast-paced environment.

Titles Encouraged to Apply

• Payroll Specialist
• Payroll Administrator
• Payroll Coordinator
• Union Payroll Specialist