Payroll Coordinator

Position Summary

The Payroll Coordinator supports the accurate and timely processing of bi-weekly, multi-state payroll across multiple company codes. This role handles payroll inputs and adjustments, assists employees with payroll questions, and helps maintain payroll records and processes. The Payroll Coordinator also partners with Benefits and HRIS and provides coverage for payroll processing as needed.

Duties and Responsibilities

• Enter and review payroll inputs, including earnings, deductions, adjustments, and other approved changes.
• Review new-hire profiles for accurate work state and local tax setup; coordinate corrections as needed.
• Respond to employee payroll questions and route complex issues to the appropriate team member.
• Assist with processing off-cycle payments and other payroll corrections.
• Serve as a payroll processor when needed, following established procedures and deadlines.
• Maintain organized payroll records, including faxed and mailed documents, in accordance with company procedures.
• Assist with year-end payroll preparation, including data review and employee communication as assigned.
• Work with Benefits and HRIS to resolve payroll-related data or process issues.
• Protect confidential employee and payroll information.
• Perform other payroll and administrative duties as assigned.

Required Qualifications

• At least 2 years of payroll experience, preferably supporting bi-weekly payroll across multiple states or company codes.
• Familiarity with payroll administration, payroll inputs and adjustments, and employee payroll inquiries.
• Strong verbal and written communication skills.
• Strong organization, attention to detail, and ability to meet recurring deadlines.
• Analytical and problem-solving skills.
• Ability to prioritize multiple tasks and work effectively with cross-functional teams.
• Ability to act with integrity, professionalism, and discretion when handling confidential information.
• Working knowledge of employment-related laws and regulations relevant to payroll.
• Proficiency with Microsoft Office Suite.

Preferred Qualifications

• Experience with ADP Workforce Now.
• Experience with Microsoft Excel.

Work Environment: This job operates in a professional environment and is majority of the time remote. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

Physical Demands: While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands to finger, handle or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move objects up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision and the ability to adjust focus.

Travel: Travel is approximately 0-10%, primarily with periodic travel to company facilities and supplier meetings; some out-of-the-area and overnight travel may be expected.

Non-Discrimination Statement:

It is the policy of Recovery Centers of America (RCA) to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, genetic information, or any other characteristic protected by law.

State Specific Responsibilities:

Follows organizational cybersecurity policies, including acceptable use, password management, and multi-factor authentication requirements. Immediately reports suspected security incidents, unauthorized access, or data breaches in accordance with company policy and regulatory requirements. Maintains strict confidentiality of PHI and adheres to the principle of least privilege, accessing only the minimum necessary data required to perform job functions.