Job Summary: Onsite (Everett, WA)
As a Payroll Coordinator, you will work as part of a team to process bi-weekly payroll for over 950 employees. You will enter exception and timesheet data into the payroll system, calculate, process, and reconcile payroll, and answer questions from employees.
Job Duties- Enter payroll exception data into payroll systems. Research and analyze discrepancies, make corrections, and document changes. Review payroll and documentation for accuracy and completeness. Calculate payroll and reconcile to various reports.
- Follow records retention protocols. Maintain archive of payroll records annually.
- Enter timekeeping data. Validate timekeeping calculation results for accuracy and compliance with the applicable labor contracts, agency policy, and labor laws.
- Research and respond to payroll related inquiries from employees, supervisors, and outside organizations. Serve as a resource for payroll issues.
- With oversight from a manager, supervisor or lead, reconcile payroll deduction reports and prepare for payments to third parties and review general ledger balances.
- Reconcile and process FMLA, PFML, STDi, LTD, Workers Compensation leave, supplemental pay and donated sick leave hours based on information provided by Benefits team and third-party organizations. Obtain required approval before creating adjusting entries and documentation as needed.
- Research questionable payroll items and obtain required approval before entry. Validate all variances. Verify appropriate signatures exist on the necessary documents
- Perform other duties of a similar nature or level
Minimum Qualifications
• 3 years of payroll processing experience and using payroll software systems.
• Must be able to work Monday through Friday as the regular work schedule. Ability to work extended hours, weekends and holidays or an alternate work schedule as needed to meet strict payroll deadlines.
• Associates degree or a 2-year technical certification in accounting or a related field may substitute for 1.5 years of experience. An equivalent combination of education and experience to successfully perform the job duties is also accepted.
Knowledge Requirements
• General accounting and payroll processing.
• General knowledge of payroll related labor laws, such as FMLA and FLSA.
Skill Requirements
• Fostering an inclusive workplace by valuing and leveraging diversity, equity, and inclusion to uphold Community Transit's Core Values and achieve the organization's vision and mission. Inspiring and fostering team commitment, pride, and trust. Facilitating cooperation and motivating team members to accomplish group goals while treating others with courtesy, sensitivity, and respect.
• Experience using automated payroll systems.
• Advanced proficiency level using Microsoft Office Suite: Outlook, Word and Excel.
• Remain focused on results, following up and completing tasks on time, and meet strict payroll deadlines.
• Managing multiple tasks simultaneously and effectively and adjusting to changing priorities.
• Work effectively with employees and management at all levels of the organization.
• Effective written and oral communications that are timely, relevant, concise, and clearly outline necessary actions and deadlines.
• Proficient in typing and 10-key.
• Perform mathematical calculations with speed, accuracy, and attention to detail.
Preferred Skills and Knowledge
• Experience with PeopleSoft, Trapeze, and UKG software.
• Experience producing payroll in the transit industry, government or public sector, or for a union represented workforce.
Job duties include:- Timesheet, Exceptions, Dues and other data entry
- Attendance Scheduling Forms (ASF) file creation
- Shared mailbox management of emails
- Printing, organizing and filing of timesheets and other items
- Scanning
- Payroll Transition Listing (PTL) / Union Business Work (UBW) and Paystub emailing
- Paystub sealing, applying postage, accounting for information and mailing
- Union billing and other preparation
Candidate should have Excel, Word, PDF and payroll experience. |
Ability to pass Background, Drug Screen and if applicable Medical (i.e. Vision, Hearing, or Physical) if Required by Client.
Medical, dental, vision, ancillary coverage and 401k benefits are available.