Payroll Coordinator / Human Resources

Payroll Coordinator / Human Resources

Salary

$63,172.00 - $75,253.00 Annually

Location

Human Resources - 375 Satula Avenue, Athens, GA

Job Type

Full Time

Job Number

2026-2013

Department

Human Resources

Division

Compensation & Payroll

Opening Date

10/24/2026

Closing Date

11/9/2026 11:59 PM Eastern

• Description
• Benefits
• Questions

Purpose & Job Related Requirements

REPORTS TO: Compensation & Payroll Administrator

FLSA STATUS: Exempt - Professional

CLASSIFICATION: Personnel System - Requires satisfactory completion of a six-month probationary period.

PAY GRADE: 120 - $63,172 - $75,253 - Depending on Qualifications.

SAFETY SENSITIVE: No

Purpose of Job

The purpose of this job is to coordinate the processing of payroll for the ACCGov workforce and ensure compliance with all relevant laws and regulations. This position involves working closely with various departments, employees, and external entities to deliver timely and accurate compensation to all employees on behalf of the Athens-Clarke County Human Resources Department. Duties and responsibilities include, but are not limited to, payroll processing, compliance and reporting, employee records management, payroll issue resolution, communication and training, system maintenance and upgrades, continuous improvement and refinement of the payroll process, and performing other duties as assigned.

Job Related Requirements

Work Schedule: Monday - Friday 8:00 am - 5:00 pm. Occasional nights and weekends may be required.

May be required to work on religious holidays.

Regular and predictable attendance is required.

Must work cooperatively with others.

When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACCGovs safe driving policy.

Emergency Position

This position is designated as an emergency position that requires your attendance at work under all types of emergency conditions. Some examples of emergencies include inclement weather, utility failure, fire or other forced evacuations or as determined by the Manager.

Minimum Training & Experience Required to Perform Essential Job Functions

Bachelors degree in Human Resources Management, Business Accounting/Finance, or related discipline with four years of payroll, accounting, financial management or related experience required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills and abilities for the position.

Must have the ability to obtain professional certification in the field of Human Resources which may include SHRM, PHR, PSHRA, CPP, CCP, or similar certification within 24 months of date of hire.

Must possess a valid drivers license.

Experience with Judicial and Teachers Retirement Systems, including related payroll processing and retirement benefits requirements is preferred.

Essential Duties, Responsibilities

The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Processes bi-weekly, monthly, and retiree payroll cycles ensuring accurate and timely payments. Collects, verifies, and enters employee data such as working hours, leaves, deductions, and additions into the payroll system. Reviews and audits time entry to ensure accuracy. Calculates and processes salary, wages, overtime, premium pay, retroactive pay, over payments, and other compensation elements according to established pay scales and policies.

Works with the HRIS Developer, FIS Developer, and IT staff to ensure the integrity and functionality of the payroll system. Develops expertise in payroll software and leverages available functionality to maximize accuracy and efficiency of the payroll process. Assists with the configuration and maintenance of the payroll software including system codes, controls, user permissions, and system tests. Documents and communicates changes as appropriate.

Performs payroll duties of the Compensation and Payroll Administrator in their absence.

Provides professional staff support to departments, which includes interpreting laws, rules, regulations, and policies related to payroll and makes recommendations for policy and procedural changes.

Assists with payroll software updates and system improvements. Assists in establishing goals and priorities for the payroll system.

Maintains current knowledge of relevant state and federal laws as they pertain to payroll functions. Ensures all policy and procedures in assigned areas are up to date and in compliance with applicable law, rules, and regulations.

Ensures that new supervisors are setup with proper permissions in payroll software application.

Administers tax withholding, benefits deductions, retirement contributions, and other payroll-related deductions.

Prepares and balances required monthly, quarterly, and annual reports, including W2s, federal, state, and other payroll-related reports; submits reports to the appropriate agencies.

Calculates and responds to requests for garnishments, levies, and child support deductions; serves employee levies.

Generates and distributes payroll reports for internal departments and external agencies as needed.

Generates Corebridge retirement import files into payroll software.

Maintains and updates employee payroll records, including personal information, tax status, and direct deposit details.

Reviews and monitors status of employees that are on administrative leave, suspension, and military leave to ensure accurate time entry.

Responds to employee inquiries related to payroll, deductions, and tax withholding.

Investigates and resolves payroll discrepancies or errors promptly and efficiently.

Manages and enters special pay adjustments and payroll corrections.

Collaborates with HR and ACCGov departments to address payroll-related concerns and implement corrective actions.

Communicates payroll-related policies and procedures to employees and ensures understanding and compliance.

Manages, coordinates and conducts periodic training sessions on time reporting in Munis ESS, payroll procedures, and relevant policies.

Ensures that training materials are updated.

Maintains and manages calendar meetings for biweekly payroll calls.

Audits departments to ensure proper documentation of payroll procedures and the correct documentation of employee work time; makes recommendations concerning same.

Suggests and implements process improvements to enhance the efficiency and accuracy of payroll operations.

Knowledge, Skills and Abilities

Knowledge of the policies, procedures, and activities of the Athens-Clarke County Human Resources Department as they pertain to the performance of duties relating to the position of Payroll Coordinator.

Knowledge of the terminology used within the department. Has the ability to communicate effectively with supervisors and other staff members. Effective communication and interpersonal skills.

Knowledge of governmental accounting, bookkeeping, and relevant human resources and payroll software applications.

Knowledge of relevant state and federal laws as they pertain to payroll, deductions, policies, and reporting procedures.

Knowledge of personnel policies; state garnishment codes and procedures; departmental rules and regulations; and accepted payroll accounting procedures requiring judgment, selection, and interpretation in application.

Knowledge of HRIS (Human Resources Information System), payroll software and MS Office applications, particularly Excel.

Knowledge of payroll regulations, tax laws, and labor laws.

Ability to compile, organize, prepare, and maintain an assortment of records, reports, and information in an effective manner and according to departmental and/or governmental regulations.

Ability to devote strong attention to detail and accuracy. Excellent organizational and time-management skills. Exceptional problem-solving abilities.

Ability to maintain confidentiality and handle sensitive information with discretion.

Ability to use independent judgment in routine and non-routine situations.

Ability to perform mathematical calculations.

Ability to utilize and understand computer applications and techniques (including database management software) as necessary in the completion of daily assignments.

Ability to plan, organize, and/or prioritize daily assignments and work activities.

Ability to comprehend and apply regulations and procedures of the office.

Ability to use standard office equipment including, but not limited to, computer, copier, and printer.

Supplemental Information

(ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

PHYSICAL REQUIREMENTS: Must be physically able to operate a variety of machinery and equipment including a computer, printer, calculator, telephone, copier and facsimile machines, and audio/visual equipment. Must be able to use body members to work, move or carry objects or materials. This position requires: walking, standing, bending, stooping, pushing, pulling, lifting, fingering, grasping, feeling, seeing, talking, hearing, and repetitive motions. Must be able to exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently. Physical demand requirements are at levels of those of light work.

DATA CONCEPTION: Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.

INTERPERSONAL COMMUNICATION: Requires the ability to hear, speak and/or signal people to convey or exchange technical, legal, and administrative information, includes receiving assignments and/or directions from supervisors and giving assignments and/or directions to co-workers.

LANGUAGE ABILITY: Requires the ability to read a variety of guidelines, laws, regulations, records, reports, ordinances, and informational documentation, directions, instructions, and methods and procedures. Requires the ability to prepare correspondence an various payroll related forms using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak to people such as supervisors, directors, subordinates, and the general public, with poise, voice control, and confidence.

INTELLIGENCE: Requires the ability to learn and understand complex principles and techniques; to acquire and be able to expound on knowledge of topics related to primary occupation; and to make independent judgment in the absence of management.

VERBAL APTITUDE: Requires the ability to record and deliver information, to explain procedures, and to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of administrative, technical or professional languages including payroll practices, federal and state law related to payroll practices, and standard computer software program terminology.

NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas; add and subtract totals; multiply and divide; utilize and determine percentages and decimals; and interpret graphs and charts.

FORM/SPATIAL APTITUDE: Requires the ability to inspect items for proper length, width, and shape, visually using office equipment.

MOTOR COORDINATION: Requires the ability to coordinate hands and eyes in using office equipment such as computers, telephones, and calculators. Requires the ability to use the keyboard, lift, bend, push, and pull objects or materials using body parts as the position necessitates.

MANUAL DEXTERITY: Requires the ability to handle a variety of items such as a computer, printer, calculator, telephones, copier and facsimile machines, and audio/visual equipment,. Must have the ability to use one hand for twisting or turning motion while coordinating other hand with different activities. Must have minimum levels of eye/hand/foot coordination.

COLOR DISCRIMINATION: Requires the ability to differentiate between colors and shades of color.

INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under considerable stress when confronted with an emergency.

PHYSICAL COMMUNICATION: Requires the ability to talk and/or hear: (Talking - expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of sounds by ear). Must be able to communicate via telephone.

ACCGov is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. ACCGov is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact Leah Jagatic, HR Coordinator, Human Resources, 762-400-6370 or leah.jagatic@accgov.com.

Total compensation at the Unified Government includes a comprehensive set of benefits, a well-established culture of wellness, and a secure retirement that set us apart as a stable Employer of Choice where you can serve and make a difference in the community.

Our Benefits program is designed to support every aspect of our employees' lives, from physical and emotional to social and financial.

Along with their salary, employees receive a variety of comprehensive benefits as part of their total compensation.

As an Employer of Choice, we offer:

Health

• Health Insurance
• Dental Insurance
• Vision Insurance
• Prescription drug plan

Wellness

• Onsite Employee Wellness Center - free for employees, spouse, and children 18+
• Employee Assistance Program
• Wellness education and incentive programs
• Annual Wellness Fair
• Annual employee appreciation events
• Free onsite health screenings (to include hearing, skin cancer, biometric screening, flu shots)
• Safety & Risk training and job-related vaccinations

Family and Career

• Training and professional development opportunities through the Organizational Development Department
• Opportunities and Career Development via the Government Wide Learning Management System

Time

• Annual/Sick leave
• 13 paid holidays per calendar year

Money

• Robust Wellness Program - earn up to $175 per quarter for participation
• Health Savings Account for medical and dependent care
• Employer Paid Pension Plan (10 years of service)
• 457 (b) Deferred Compensation Program with employer match
• Tuition Reimbursement Program
• Public Service Loan Forgiveness Employer - Federal Student Aid
• Financial education programs
• Uniforms provided (if applicable)
• Discount Admissions - ACCGov Parks, Georgia Aquarium

Protection

• Group Accident insurance
• Critical Illness insurance
• MASA Medical Transportation Insurance
• Employer paid basic life insurance
• Whole life insurance
• Employer Paid Short Term Disability
• Long Term Disability
• Contributory term life insurance
• Pet Insurance

To learn more about the Benefits offered at ACCGov, you may access them below.

BENEFITS

http://www.accgov.com/434/Benefits

WELLNESS

http://www.accgov.com/wellness

CAREER DEVELOPMENT

http://www.accgov.com/index.aspx?nid=791

01

Which best describes your highest level of education?

• Some High School
• High School diploma or GED from an institution accredited by SACS
• Some education beyond high school
• Technical or Vocational Degree
• Associate Degree
• Bachelors Degree
• Masters Degree
• Doctorate Degree

02

Specifically, what educational degree (field of study) do you possess?

03

Indicate below your experience with payroll, accounting, or financial management. Your experience must be verifiable in your work history.

• No experience with payroll, accounting, or financial management.
• Less than two years.
• Two years or more, but less than three.
• Three years or more, but less than four.
• Four years or more, but less than six.
• Six years or more, but less than eight.
• Eight years or more, but less than ten.
• Ten years or more, but less than twelve.
• Twelve years or more of experience with payroll, accounting, or financial management.

04

Please outline your experience for processing a payroll. This information must be verifiable by your work history.

05

Indicate below your Human Resources related certification. Please attach a copy to your application.

• SHRM-CP
• SHRM-SCP
• PHR
• PSHRA
• SPHR
• GPHR
• IPMA-CP
• IPMA-SCP
• CPP
• CCP
• None of the above.

06

Where did you obtain your payroll, accounting, and/or financial management experience?

• Public Sector
• Private Sector
• Both

07

Indicate your payroll, accounting, and financial management experience below. Check all that apply.

• Operation of payroll software.
• Configuration of payroll software.
• Running database reports.
• Developing database reports.
• Process Improvement.
• Policy and procedure development and documentation.
• Federal and state payroll tax reporting.
• Processing child support, garnishments, bankruptcies, and levies.
• Processing payroll for public safety (ex. Police, Fire) employees.
• Auditing.
• None of the above.

08

Do you have experience with Judicial and Teachers Retirement Systems, including related payroll processing and retirement benefits requirements?

• Yes
• No

09

Do you possess a valid Drivers License?

• Yes
• No

10

This position is designated as an emergency position that requires your attendance at work under all types of emergency conditions to include inclement weather. Are you willing to adhere to this requirement?

• Yes
• No

Required Question

Employer Unified Government of Athens-Clarke County

Address 375 Satula Avenue

Human Resources Department

Athens, Georgia, 30601

Phone 706-613-3090

Website http://www.accgov.com