Payroll Manager

The Springs Living

Beaverton, OR

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JOB DETAILS

SKILLS

Accounting, Administrator Documentation, Analysis Skills, Auditing, Billing, Business Administration, Business Solutions, Chiropractic, Communication Skills, Computer Skills, Continuous Improvement, Cross-Functional, Data Quality, Documentation, Employee Assistance Plan, Employee Terminations, Establish Priorities, Finance, Financial Reporting, Leadership, Maintain Compliance, Operations Management, Payroll Administration, Payroll Management, Payroll Software/Services, Payroll Tax, People Management, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Reconciliation, Regulatory Compliance, Regulatory Submissions, Reporting Skills, Risk Analysis, Risk Management, Service Delivery, Spreadsheets, State Laws and Regulations, State Tax, Statistical Reports, Strategic Planning, Tax Regulations, Time Management, Time Management Software, Writing Skills

LOCATION

Beaverton, OR

POSTED

30+ days ago

Description

Welcome to the next generation in senior living, The Springs Living!

About Us:

The Springs Living is a purpose-driven senior living organization with communities throughout Oregon, Washington & Montana. For nearly 30 years, The Springs Living has been committed to transforming housing for older adults by delivering quality service and fostering an enrichment culture to help residents, their families and each other live life to its fullest. To do this, we demonstrate our core values—kindness, quality, innovation, trust, and pride— and empower every team member to do the right thing!

Position Summary:

The Springs Living is seeking an experienced Payroll Manager to oversee payroll operations and ensure accurate, timely payroll for 2,400+ employees across multiple states. This hands-on role manages the full-cycle, semi-monthly payroll process while supervising a fantastic payroll team. In this position, you will provide strategic direction, establish effective controls, and drive continuous improvements in payroll processes. You will collaborate closely with the People Department, Finance, and external vendors to resolve complex payroll issues, maintain compliance, and enhance overall efficiency and the employee experience. This is an excellent opportunity for a payroll professional to make a meaningful impact in a growing, dynamic organization.

Key Responsibilities:

Oversee and manage the full-cycle semi-monthly payroll process, including preparation, auditing, and validation of payroll data, timecard imports, wage calculations, and post-payroll reporting
Lead the processing of supplemental and off-cycle payrolls, ensuring accuracy, compliance, and timely execution
Administer manual paycheck processing, including bonuses, corrections, and final pay for terminated employees in accordance with applicable laws
Ensure accuracy and integrity of the time and attendance system, including auditing employee hours, approvals, and system data transfers
Review, approve, and maintain updates to employee payroll records, including pay changes, retroactive adjustments, tax elections, garnishments, direct deposits, benefits deductions, PTO accruals, and job status changes
Oversee and participate in year-end and year-begin payroll activities, ensuring accurate reporting and compliance
Manage processing and reconciliation of Workers’ Compensation and FSA invoices
Serve as the primary point of contact for employment verifications, including income and reference requests
Act as liaison between the organization and third-party payroll vendors, ensuring service quality and issue resolution
Provide guidance and interpretation to leadership on payroll policies, procedures, and compliance requirements
Prepare, analyze, and distribute regular and ad hoc payroll, financial, and statistical reports for internal stakeholders and external partners
Ensure timely and accurate completion of federal, state, and local reporting requirements, including EEO, BLS, and other regulatory filings
Maintain compliance with federal and multi-state payroll laws and regulations, proactively identifying and mitigating risks
Collaborate cross-functionally with other teams to ensure alignment and operational efficiency

Qualifications:

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field, or equivalent combination of education and experience
5+ years of experience in payroll management, managing high-volume, multi-state, multi-location payrolls (2,000+ employees), including hourly, salaried, exempt, and non-exempt populations
Certified Payroll Professional (CPP) designation preferred
Experience with payroll and timekeeping systems such as UltiPro (UKG) preferred
Strong knowledge of multi-state payroll tax regulations and compliance requirements
Demonstrated ability to prioritize, organize, and delegate tasks in a fast-paced environment with competing deadlines
Ability to interpret and apply instructions and information presented in written, verbal, electronic, and procedural formats
Strong written and verbal communication skills, including the ability to prepare reports, business correspondence, and procedural documentation
Advanced computer proficiency, including payroll systems, spreadsheets (Excel), databases, and standard business software
Proven problem-solving skills with the ability to analyze complex situations, identify solutions, and manage variables with limited standardization

Benefits:

Health insurance (includes zero co-pay for mental health counseling)
Dental insurance
Vision insurance
401(k) matching
Short-term and Long-term disability
Employee assistance program
Flexible spending account
Life insurance
Paid time off/Sabbatical
Professional development
On-site chiropractic care
Employee Wellness Platform
On-site gym
Discounted Gym Membership

Additional Information:

All your information will be kept confidential according to EEO guidelines
This is an on-site role in Beaverton, OR

About the Company

The Springs Living

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