Payroll Manager

Description

Welcome to the next generation in senior living, The Springs Living!

About Us:

The Springs Living is a purpose-driven senior living organization with communities throughout Oregon, Washington & Montana. For nearly 30 years, The Springs Living has been committed to transforming housing for older adults by delivering quality service and fostering an enrichment culture to help residents, their families and each other live life to its fullest. To do this, we demonstrate our core values—kindness, quality, innovation, trust, and pride— and empower every team member to do the right thing!

Position Summary:     

Key Responsibilities:

• Work alongside the Controller and payroll team to oversee the full-cycle, semi-monthly payroll process, providing hands-on leadership and direction to Payroll Specialists responsible for preparation, auditing, validation of payroll data, timecard imports, wage calculations, and post-payroll reporting
• Partner with the Controller and payroll team to manage regular, supplemental, and off-cycle payroll processing, ensuring the team delivers accurate, compliant, and timely payrolls
• Lead and support the payroll team in manual paycheck processing, including bonuses, corrections, and final pay for terminated employees, ensuring compliance with applicable laws and company policies
• Work alongside the Controller and payroll team to ensure the accuracy and integrity of the time and attendance system, including auditing employee hours, approvals, and system data transfers
• Oversee the review, approval, and maintenance of employee payroll records, working with the payroll team to process pay changes, retroactive adjustments, tax elections, garnishments, direct deposits, benefit deductions, PTO accruals, and job status changes, in coordination with the Controller as appropriate
• Partner with the Controller and payroll team to oversee year-end and year-begin payroll activities, coordinating team efforts to ensure accurate reporting, reconciliations, and regulatory compliance
• Oversee the processing and reconciliation of Workers’ Compensation and FSA invoices, working with the payroll team and partnering with the Controller to resolve discrepancies and ensure accurate financial reporting
• Serve as a primary point of contact for employment verifications, coordinating with the payroll team to ensure timely and accurate completion of income and reference requests
• Act as a liaison between the organization and third-party payroll vendors, working with the Controller and payroll team to address issues, maintain service quality, and ensure timely resolution
• Partner with the Controller to provide guidance and interpretation to leadership on payroll policies, procedures, and compliance requirements, while ensuring the payroll team has the direction and resources needed for effective execution
• Oversee the preparation, analysis, and distribution of regular and ad hoc payroll, financial, and statistical reports, working with the payroll team to ensure data accuracy and collaborating with the Controller on financial reporting and analysis
• Work alongside the Controller to ensure timely and accurate completion of federal, state, and local reporting requirements, directing the payroll team in the preparation and submission of required filings, including EEO, BLS, and other regulatory reports
• Partner with the Controller to maintain compliance with federal and multi-state payroll laws and regulations, working with the payroll team to identify, address, and mitigate payroll-related risks
• Lead collaboration with the People Department, Finance, and other cross-functional teams, working alongside the Controller and payroll team to ensure alignment, effective communication, strong internal controls, and operational efficiency
  

Qualifications:     

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field, or equivalent combination of education and experience
• 5+ years of experience in payroll management, managing high-volume, multi-state, multi-location payrolls (2,000+ employees), including hourly, salaried, exempt, and non-exempt populations
• Certified Payroll Professional (CPP) designation preferred
• Experience with payroll and timekeeping systems such as UltiPro (UKG) preferred
• Strong knowledge of multi-state payroll tax regulations and compliance requirements
• Demonstrated ability to prioritize, organize, and delegate tasks in a fast-paced environment with competing deadlines
• Ability to interpret and apply instructions and information presented in written, verbal, electronic, and procedural formats
• Strong written and verbal communication skills, including the ability to prepare reports, business correspondence, and procedural documentation
• Advanced computer proficiency, including payroll systems, spreadsheets (Excel), databases, and standard business software
• Proven problem-solving skills with the ability to analyze complex situations, identify solutions, and manage variables with limited standardization
  

Benefits:

• Health insurance (includes zero co-pay for mental health counseling)
• Dental insurance
• Vision insurance
• 401(k) matching
• Short-term and Long-term disability
• Employee assistance program
• Flexible spending account
• Life insurance
• Paid time off/Sabbatical
• Professional development
• On-site chiropractic care
• Employee Wellness Platform
• On-site gym
• Discounted Gym Membership

Additional Information:

• This is an on-site role in Beaverton, OR
• The Springs Living, LLC is an Equal Opportunity Employer. We provide equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.