Payroll Manager

• Payroll Processing & Administration:

• Oversee the timely and accurate processing of payroll for all employees, ensuring compliance with applicable laws and company policies.

• Process employee compensation, including wages, bonuses, commissions, overtime, and deductions.

• Ensure all payroll data (hours worked, paid time off, benefits, etc.) is accurately entered and updated in the payroll system.

• Maintain up-to-date records of employee compensation, tax withholding, and deductions.

• Review payroll reports for accuracy, making adjustments as necessary to ensure compliance with company policies and regulations.

• Compliance & Tax Filing:

• Ensure payroll processes are in compliance with local, state, and federal labor laws, including tax regulations, overtime rules, and other applicable employment standards.

• Ensure the timely filing and payment of payroll taxes, including federal, state, and local income tax, Social Security, Medicare, and unemployment taxes.

• Prepare and submit quarterly and annual payroll tax reports, including Forms 941, W-2, W-3, and any other necessary filings.

• Stay current on changes to labor laws and payroll tax regulations, ensuring that payroll processes are adjusted accordingly.

• Handle any audits related to payroll processing, ensuring all records are accessible and compliant with regulations.

• Employee Records Management:

• Maintain accurate and secure records of employee payroll information, including wage rates, benefit elections, deductions, and direct deposit details.

• Update and manage employee records related to new hires, terminations, promotions, pay raises, and other personnel changes.

• Work with HR and department managers to ensure all employee data is up-to-date and accurate in both the payroll and HR systems.

• Maintain confidentiality of sensitive payroll data and ensure secure handling of payroll-related documents.

• Benefits & Deductions Management:

• Ensure accurate processing of employee benefit enrollments and deductions, including healthcare, retirement plans, and other voluntary benefits.

• Manage deductions for garnishments, child support, and other court-ordered payments.

• Coordinate with HR and benefits providers to ensure accurate deductions and timely updates for changes to employee benefit elections.

• Payroll Reporting & Analytics:

• Generate and distribute regular payroll reports, including cost summaries, tax liabilities, and benefit contributions, for management review.

• Provide financial reports related to payroll for budgeting, forecasting, and financial analysis purposes.

• Work with the finance and accounting departments to reconcile payroll expenses and ensure that payroll costs are accurately reflected in financial statements.

• Provide ad-hoc payroll data as requested by senior management.

• Team Leadership & Training:

• Lead and manage the payroll team, providing guidance and support to ensure the team delivers accurate and timely payroll processing.

• Provide ongoing training to payroll team members and other employees on payroll policies, procedures, and best practices.

• Foster a positive and productive work environment, encouraging collaboration and continual learning.

• Conduct performance reviews for payroll team members and provide feedback and development plans to ensure continuous improvement.

• Process Improvement & System Optimization:

• Review and improve payroll processing systems and procedures to ensure efficiency, accuracy, and cost-effectiveness.

• Identify areas for automation and implement system enhancements that streamline payroll operations.

• Collaborate with IT and HR to improve payroll system functionality and integration with other software tools.

Education and/or Experience

• Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field preferred.
• 5+ years of experience in payroll processing, with at least 2-3 years in a managerial or supervisory role.
• In-depth knowledge of payroll systems, tax regulations, benefits administration, and employment laws.
• Experience with payroll software (e.g., UKG, ADP, Evention, etc.) and HRIS systems.
• Certified Payroll Professional (CPP) designation preferred, but not required

Skills/Specialized Knowledge

• Strong knowledge of payroll laws, tax regulations, and accounting principles.
• Excellent attention to detail, with the ability to spot errors and discrepancies.
• Strong analytical skills, with the ability to generate and interpret reports.
• Excellent organizational skills with the ability to prioritize tasks and meet deadlines.
• Strong leadership and team management abilities.
• High level of confidentiality and integrity, with the ability to handle sensitive information.
• Excellent communication and interpersonal skills, with the ability to interact effectively with employees and senior management.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and payroll software.

Compensation

• Pay range: $85,000 - $90,000 per year

Physical Demands

• Ability to sit at a desk for extended periods.
• Ability to work with numbers and data for long periods of time.
• Ability to occasionally lift and carry up to 25 pounds (e.g., office supplies, payroll records).

Why Join Proper Hospitality

At Proper, we build experiences that move people - and that begins with the team behind them. As a best-in-class employer, we're committed to creating one of the Best Places to Work in hospitality by nurturing a culture where creativity, excellence, and humanity thrive together.

Everything we do is grounded in the belief that hospitality is more than a profession - it's an opportunity to care for others and make lives better. Guided by the Pillars of Proper, we show up with warmth and authenticity