BASIC FUNCTION:
Under the direction of an assigned supervisor, perform a variety of specialized and complex payroll accounting duties to pay employees accurately and timely; prepare and maintain a variety of automated and manual records and reports related to the payroll function; provide consultation concerning payroll processes, policies and procedures.
REPRESENTATIVE DUTIES:
ESSENTIAL DUTIES:
• Perform a variety of specialized and complex duties in the preparation of payroll for employees; receive and audit time reports; process and evaluate the accuracy of a variety of payroll-related forms and applications
• Process and verify input into an assigned computer system, daily, hourly, per diem, extra duty, substitute, overtime, stipends, and higher duty employee time sheet and pay information including deductions; generate computerized lists and reports accurately; process data accurately; calculate and input salary adjustments, coding, time vouchers and overtime pay as needed; verify proper authorizing signatures, coding, calculations and accuracy of payroll adjustments
• Establish and maintain detailed automated permanent records regarding personnel; process new hire, rehire, retirement and termination paperwork; input and update a variety of data including pay rates/salary schedule information, tax status, deductions, salaried FTE changes, changes in classification and other employee information
• Provide consultation concerning payroll processes, policies and procedures; respond to inquiries, resolve issues and conflicts and provide technical information concerning calculations, pay rates, taxes, wage garnishments, and leaves; provide documentation, forms or applications to employees as needed
• Receive, sort and distribute paychecks and warrants according to established procedures and guidelines; process special payroll transactions such as corrections, awards, professional growth, longevity, shift differentials, bonuses, replacements, final checks and retro-pay as appropriate
• Compile information and prepare and maintain a variety of records and reports related to employee information, time sheets, pay rates, salary adjustments, voluntary pay deductions/changes, disability, workers compensation, payroll data, and submit payroll reports to appropriate personnel for processing
• Process and apply payroll changes relative to bargaining unit contracts, PERS, STRS, County, State, IRS, and Social Security rules and regulations
• Prepare and process a variety of required tax forms accurately and as assigned; perform periodic tax procedures and related payroll reconciliation functions; prepare and distribute mandated tax reports; compile and verify related employee information
• Research and provide current and past payroll information in response to employee inquiries, subpoenas, workers compensation claims, and inquiries from State and County agencies according to established guidelines; provide employment and wage verification for court orders from County and State agencies
• Operate a variety of office equipment including a calculator, copier, fax machine, printer, sealing machine, computer and assigned software
OTHER DUTIES:
Perform related duties as assigned