Payroll & Billing Specialist

Position Overview

We are seeking a detail-oriented and organized Payroll & Billing Specialist responsible for ensuring the accurate and timely processing of client payroll and billing activities.

This position involves reviewing payroll data, verifying invoicing information, balancing financial records, processing payroll checks and invoices, and preparing customer shipments. The ideal candidate will demonstrate strong attention to detail, accuracy, organizational skills, and the ability to meet strict processing deadlines.

Key Responsibilities

Payroll Processing

• Review client payroll data for accuracy and completeness.

• Verify critical payroll information, including taxing locales and figures from multiple databases.

• Balance payroll data to ensure accuracy before processing.

• Finalize payroll and print payroll checks.

• Ensure payroll processing is completed accurately and within required banking time frames.

Billing & Invoicing

• Review client invoices for accuracy, including verification of supporting payroll information.

• Finalize invoicing and print customer invoices.

• Ensure invoices are generated accurately and within established deadlines.

• Balance payroll and invoicing information against accounting statements.

• Identify and resolve discrepancies to maintain accurate financial records.

Customer Support & Administrative Responsibilities

• Prepare payroll and invoicing packets for shipment to customers.

• Ensure customer packets are properly prepared and shipped on time.

• Assist with additional departmental functions, including invoicing and customer service.

• Maintain organized records and documentation.

• Perform other duties as assigned.

Quality, Accuracy & Compliance

• Maintain a high level of accuracy in payroll processing, invoicing, and financial reconciliation.

• Complete assigned tasks efficiently while meeting established deadlines.

• Follow company policies, procedures, and operational guidelines.

• Support departmental teamwork and continuous process improvement.

• Maintain a professional, organized, and positive approach to daily responsibilities.

Performance Expectations

• Payroll is processed accurately and within required banking deadlines.

• Invoices are generated accurately and on time.

• Payroll and billing records are properly balanced and reconciled.

• Customer packets are prepared and shipped correctly and promptly.

• Tasks are completed in an organized, efficient, and timely manner.

• All responsibilities are performed in accordance with company policies and procedures.