Payroll Specialist

We are seeking an experienced and detail-oriented Payroll Specialist to join our growing logistics company. This role will oversee all aspects of payroll processing to ensure accuracy, compliance, and exceptional service to employees. The ideal candidate will have hands-on experience with ADP Workforce Now (or similar ADP platforms), a strong understanding of payroll regulations.

As our company continues to expand, this position will play a key role in developing efficient payroll processes, implementing best practices, and supporting a positive employee experience.

Key Responsibilities:

Payroll Administration:

• Manage and process biweekly payroll accurately and timely through ADP for hourly, and salaried associates.
• Maintain and update employee records, deductions, garnishments, and tax withholdings in the payroll system.
• Review and reconcile payroll reports; ensure compliance with all federal, state, and local wage and hour laws.
• Audit timekeeping records, pay codes, and PTO balances to ensure accuracy and policy compliance.
• Serve as the primary point of contact for payroll inquiries and issue resolution.
• Partner with HR and Accounting to ensure accurate general ledger reporting and payroll-related journal entries.
• Stay current on payroll regulations, tax changes, and compliance requirements.

Process Improvement & Compliance:

• Identify and implement process improvements to enhance payroll efficiency.
• Ensure compliance with all applicable labor laws and company policies.
• Track and analyze payroll metrics (e.g.,labor cost trends, and error rate) to identify improvement opportunities.
• Maintain confidentiality of employee information and uphold data integrity standards.
• Support HR projects related to compensation, workforce analytics, and policy development.

Leadership & Collaboration

•      Train and mentor HR team members on payroll and benefits processes, fostering cross-departmental understanding.
•      Partner with HR leadership to design and administer compensation structures that align with organizational objectives.

Qualifications:

• Bachelor’s degree in Human Resources, Accounting, Business Administration, or related field preferred.
• 7+ years of experience in payroll administration, preferably in a logistics, transportation, or distribution environment.
• Strong proficiency with ADP (Workforce Now, Vantage, or similar) required.
• In-depth knowledge of payroll regulations, benefits compliance, and HR best practices.
• High attention to detail, accuracy, and problem-solving skills.
• Excellent communication and interpersonal skills; ability to handle sensitive information with discretion.
• Proficient in Microsoft Excel, Word, and HRIS systems

Work Environment: This is a non-exempt position. This role will be performed in an office environment.

Additional Information: The above job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all duties, responsibilities, and qualifications required of the employee. Management reserves the right to assign or reassign duties and responsibilities as business needs evolve.