Payroll Specialist(Internal Posting)

Payroll Specialist(Internal Posting)

Salary

$52,707.00 - $70,896.00 Annually

Location

TSCC - 1225 Air Base Blvd, Montgomery, AL

Job Type

Full-Time

Job Number

3

College/Division

TSCC-501040-Financial Aid Administration

Opening Date

10/12/2026

Closing Date

10/19/2026 11:59 PM Central

Campus Location

Trenholm State Community College

• Description
• Benefits
• Questions

Position Summary

This position is responsible for assisting and carrying out business and payroll accounting duties that support the overall bookkeeping system and business operations of the College. Collects payroll statistics, maintains payroll records, records hours of work and calculates payrolls. Responsible for the timely processing of employee deduction payments and payroll tax deposits in accordance with federal, state, and local laws. Assists with yearly fiscal year-end reconciliation and closeout. Responsible for processing all employee leave.

This position is posted in compliance with Alabama Code §16-22-15. It is the intent to place a current employee in this position.

Salary Schedule: E2 02

Essential Duties and Responsibilities

• Maintains and prepare payroll information by collecting, calculating, and entering data for wage payments.
• Prepares internal reports that relates to employee payroll and attendance.
• Reviews all computer-generated reports to ensure the accuracy of each employee's paycheck and ensure accurate transmission of electronic payroll direct deposit information.
• Reviews and updates payroll records by entering changes in salaries, exemptions, insurance coverage, benefits, and other deductions.
• Provides employees with regular updates related to TRS and other payroll related information.
• Collaborates with departmental supervisors to ensure timely submission of timesheets for hourly employees, including the monitoring of budgeted payroll funds for hourly employees.
• Determines payroll liabilities by calculating employee federal and state income and social security taxes. Transmits federal and state income taxes.
• Conducts and provides year-end reporting for W-2's for employees and report earnings information to appropriate federal, state, and local entities.
• Prepares all state and federal reports concerning payroll, including but not limited to quarterly, state, and federal tax reports; FICA reports; monthly retirement reports; insurance and employee deduction reports; and the State Ethics Commission report.
• Maintain and ensure accurate employee payroll records.
• Resolves payroll discrepancies by collecting and analyzing information
• Compiles information for audits and/or other related reports.
• Completes payroll related employment verification and/or other requests for salary verification for college employees, including garnishments, etc.
• Completes employee payroll calendars.
• Assists with the end of month/fiscal year-end reconciliation and closeout process.
• Maintains knowledge of payroll laws and regulations and keeps abreast of ever-changing federal, state and local rates and guidelines mandated by the state and the Alabama Community College System as required.
• Maintains personnel benefit records (sick leave bank, FMLA, annual, professional, compensatory, emergency, sick, and personal leave records).
• Processes and reviews monthly employee leave to ensure accurate, timely posting, and compliance with leave policy.
• Assists employees with payroll inquiries, including leave, retirement, insurance, benefit claim issues, plan changes, etc.
• Keeps current with regard to changes in insurance, retirement and leave policies, salary schedules, tax laws and reporting requirements for Federal and State governments and the Alabama Community College System.
• Processes and stays abreast of new employee benefits and ensures the accuracy of all benefits enrollments to provide vendors with accurate eligibility information.
• Attends trainings and professional development workshops and conferences in all related areas.
• Assist in other areas of the Finance as needed.
• Remain in compliance with all legal and institutional requirements at all times.
• Ensure accurate taxation and garnishment is applied to each account.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Serve on College committees.
• Perform other related duties as assigned by the Dean of Financial & Administrative Services and/or the President.
• Assist with the providing documentation necessary for the Annual Financial Audit, specifically pertaining to Payroll and Benefit

Qualifications

• Bachelor's Degree in Accounting, Finance or any other Business related field from a regionally accredited institution.
• Two (2) years Business Related work experience.
• Experience in working with electronic payroll processing system.

Knowledge, Skills and Abilities Required:

• Knowledge of applicable state and federal payroll rules and regulations.
• Skills in the operation of office machines used in business office.
• Ability to work well under pressure.
• Ability to handle multiple priorities.
• Effective oral and written communication skills.
• Ability to function in an automated work environment.
• Ability to plan, organize, coordinate and manage complicated tasks.
• Ability to lead staff to achieve productivity.
• Proficient in Microsoft Word, Excel, and administrative computing systems.
• Ability to communicate by using PC, telephone, and written media.

Application Procedures/Additional Information

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed online application packet to be considered for this position. Applicants who fail to submit all required information will not be considered. Only applications received during the period of this announcement will be considered. A complete application packet consists of:

• Trenholm State Community College online employment application.
• A current resume, including three (3) references.
• Copy of transcripts that demonstrate the required educational qualifications must be included and must identify the applicant, institution, degree, and date conferred.

WORK EXPERIENCE VERIFICATION:

Neither a resume nor an application is an appropriate verification of work experience. It is not our policy to contact current and/or previous employers to obtain employment verification. "Work experience verification is required in writing from your current and/or previous employer(s) confirming the required level of experience as stated in the "Minimum Qualifications" section and other related experience. Verification should include dates of employment and position title(s). Proof of work experience verification may be delayed until an official offer of employment using the Work Experience Verification form, which is found on the Human Resources home page. All work experience verification must be completed within 15 days following the employment offer.

APPLICATION DEADLINE: Complete application files will be accepted by the Office of Human Resources on a continuous basis and remain active for one year for available positions. Incomplete application packets will eliminate the possibility of a position opportunity.

EEOC, E-VERIFY, BACKGROUND CHECK STATEMENTS: Trenholm State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Trenholm State Community College will make reasonable accommodations for qualified disabled applicants or employees.

Trenholm State Community College reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled by the applicants for this position should another vacancy occur during the search process. Any offer of employment is contingent upon the completion of a satisfactory criminal background investigation.

This employer participates in E-Verify.

SUMMARY ABOUT US:

H. Councill Trenholm State Community College (Trenholm State) is a comprehensive two-year community college in Montgomery, Alabama. The College offers associate transfer degrees, associate degrees, and certificates that lead directly to the workforce. Additionally, the College provides adult learning opportunities, civic, social, cultural, and personal development; business and industry training; and support for economic development in the central Alabama region. Trenholm State is part of the Alabama Community College System (ACCS), governed by the Alabama Community College System Board of Trustees. The College operates multiple instructional sites, including the Trenholm Campus, the Patterson Site, and several off-campus instructional locations offering credit, non-credit, adult education, and dual enrollment programs. Trenholm State delivers additional educational and training services for Montgomery and the surrounding areas. For more information, please visit http://www.trenholmstate.edu.

Sick Leave

All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teachers Retirement.

8 hours per month

(may accumulate an unlimited number)

Annual Leave

All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office.

0-4 years 8 hours per month

5-9 years 10 hours per month

10-14 years 12 hours per month

15-19 years 14 hours per month

20+ 16 hours per month

(may accumulate up to 480 hours)

Personal Leave

All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year.

Unused Personal Leave converts to sick leave if not used.

(converts to sick leave at the end of August each year if not used)

Professional Leave

Up to 10 days a year of professional development leave with pay may be granted by the President.

Holidays

New Years Day

Martin Luther King/Robert E. Lee Birthday

National Memorial Day

Juneteenth

Independence Day

Labor Day

Veterans Day

Thanksgiving Day

Day after Thanksgiving Day

Christmas Eve

Christmas Day

16 (5 locally assigned)

Contracted Work Days

260

Retirement

The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit The Retirement Systems of Alabama. All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers Retirement System of Alabama.

Tier I - Pays 7.50% monthly. State matches 14.57% (effective 10/01/25)

Tier II - Pays 6.20% monthly. State matches 13.61% (effective 10/01/25)

Law Enforcement Officers:

Tier I-Pays 8.50% monthly. State matches 14.57% (effective 10/01/25)

Tier II- Pays 7.20% monthly. State matches 13.61% (effective 10/01/25)

Health Insurance

PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. For more information visit http://www.rsa-al.gov/index.php/members/peehip

Premium amounts:

• Single $ 30
• Family (without Spouse but with dependents) $ 207
• Employee + Spouse (no dependents) $ 282
• Family (with Spouse and dependents*) $ 307
• Includes $100 per month spousal surcharge Note: The spousal surcharge does not apply to spouses who are independently eligible for PEEHIP.

Tobacco Usage Premium

• Member $ 50
• Spouse $ 50

The tobacco premium applies only to the PEEHIP Hospital Medical and VIVA Health plans. Refer to the Wellness Program section to learn how you and/or your spouse can receive the non-tobacco user discount.

Wellness Premium

• Member $ 50
• Spouse $ 50

The wellness premium applies only to the Blue Cross Blue Shield Hospital Medical Group #14000 plan for non-Medicare eligible active and retired members, non-Medicare-eligible members on LOA or COBRA, and non-Medicare-eligible spouses on active or retired contracts. Refer to the Wellness Program section to learn how you and/or your spouse can receive a wellness premium waiver.

If desired, the employee may elect four options rather than health insurance options to include hospital indemnity, cancer, dental, and vision.

Optional Coverage Plan Premiums

• Cancer, Indemnity, and Vision Single or Family (cost per plan) $ 38
• Dental Single $ 38 Dental Family $ 50

Institution matches $800 monthly (effective 10/01/17).

Duty Hours

(hours vary by campus and needs of the student)

Tuition Assistance

This tuition waiver program is designed for all full-time instructional and non-instructional employees of The Alabama College System and the Alabama Department of Postsecondary Education and their dependents as defined under by policy. The program will be coordinated by each institution for employees within The Alabama College System and the Alabama Department of Postsecondary Education. An application form for the tuition assistance program is available in the Human Resources office and should be completed prior to registration for classes.

Employees/Dependents at two-year colleges:

• 1/3 waived after 1st year
• 2/3 waived after 2nd year
• 3/3 waived after 3rd year

Note: Employee is vested after 10 years in Retirement System. Additional information regarding retirement may be obtained from the Retirement System Web site at www.rsa.al.gov.

01

Do you have a Bachelor's Degree in Accounting, Finance or any other Business related field from a regionally accredited institution?

• Yes
• No

02

Do you have at least two (2) years Business Related work experience?

• Yes
• No

03

Do you have experience in working with electronic payroll processing system

• Yes
• No

04

Do you have Knowledge of applicable state and federal payroll rules and regulations?

• Yes
• No

05

Do you have skills in the operation of office machines used in business office?

• Yes
• No

06

Do you have the ability to work well under pressure

• Yes
• No

07

Do you have effective oral and written communication skills?

• Yes
• No

08

Do you have the ability to work in an automated work environment?

• Yes
• No

09

Do you have the ability to lead staff to achieve productivity

• Yes
• No

10

Are you Proficient in Microsoft Word, Excel, and administrative computing systems?

• Yes
• No

11

Do you have the ability to communicate by using PC, telephone, and written media?

• Yes
• No

12

Do you have the ability to perform the job duties as stated with or without reasonable accommodations?

• Yes
• No

Required Question

Employer ACCS

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