Job Description: ProspectBlue has partnered with a reputable company in Richmond, VA and is seeking a detail-oriented and organized Payroll & HR Specialist to manage payroll processing while providing administrative support to the Human Resources department. This role is ideal for someone with hands-on payroll experience who also has a strong understanding of HR processes, including employee onboarding, offboarding, and maintaining employee records. The ideal candidate is dependable, discreet, and highly organized, with a strong commitment to accuracy, confidentiality, and providing excellent employee support. Experience with Paychex is strongly preferred. Key Responsibilities: Payroll Administration o Process and administer payroll accurately and on schedule for all employees. o Review and verify employee time records, hours worked, pay rates, deductions, and other payroll-related information. o Maintain accurate payroll records and employee compensation data. o Assist with payroll tax reporting, reconciliations, and year-end payroll activities as needed. o Respond to employee questions regarding paychecks, deductions, and payroll discrepancies. o Ensure payroll practices comply with applicable federal, state, and local regulations. o Maintain the confidentiality and security of payroll and employee information. Human Resources Administration o Coordinate employee onboarding, including preparing paperwork, collecting required documentation, and assisting with new-hire setup. o Manage offboarding processes, including employee documentation, status changes, and coordination of final payroll information. o Maintain and update employee personnel files, HR records, and employee information in applicable systems. o Assist with benefits administration, employee status changes, and other routine HR processes. o Support the preparation and maintenance of HR documents, forms, policies, and procedures. o Assist with tracking employee information, required documentation, and important HR deadlines. o Provide administrative support to the HR department and assist with special projects as needed. o Serve as a professional and helpful point of contact for routine payroll and HR-related questions. Qualifications: o Previous experience in payroll processing and administration. o Experience supporting HR functions, including onboarding, offboarding, and employee record management. o Paychex experience preferred. o Working knowledge of payroll procedures, employment documentation, and applicable payroll requirements. o Proficiency in Microsoft Office, particularly Excel, and general computer applications. o Strong attention to detail and excellent organizational and time-management skills. o Ability to handle confidential information with discretion and professionalism. o Strong written and verbal communication skills. o Ability to manage multiple priorities, meet deadlines, and work independently while supporting a team.