Payroll Specialist

Payroll Specialist

Salary

$44,096.00 - $60,611.20 Annually

Location

Throughout San Bernardino County, CA

Job Type

Full-time

Job Number

26-06059-01

Department

Multiple County Departments

Opening Date

01/31/2026

Closing Date

Continuous

• Description
• Benefits
• Questions

The Job

IMMEDIATE VACANCIES - APPLY TODAY!

San Bernardino County is recruiting for Payroll Specialists who perform specialized clerical work related to the preparation/processing of payroll and payroll related documents. Incumbents also assist employees with payroll and personnel related questions/problems.

For more detailed information, refer to the Payroll Specialist job description.

The resulting eligible list may also be used to fill future vacancies throughout the County as they occur.

Job duties include but are not limited to:

• Preparing, reviewing, and verifying documents relating to the computation, collection, and submission of payroll and/or benefit transactions;

• Explaining personnel and payroll rules and procedures consistent with the County Personnel Rules, collective bargaining agreements, benefit plans, and other employment related guidelines;

• Verifying and adjusting attendance records and time sheets;

• Calculating hourly rates, gross pay, overtime, differentials and other supplemental pay.

EXCELLENT BENEFITS

To review job-specific benefits, refer to:

Summary of Benefits

Memorandum of Understanding (MOU)

The eligible list established by this recruitment may also be used to fill vacancies in the San Bernardino County Fire Protection District and Special Districts Department. Applicants will be asked to indicate their availability and preference for referral to the different agencies in the Supplemental Questionnaire.

The San Bernardino County Fire Protection District and Special Districts Department are separate entities from San Bernardino County, and as such, compensation and benefits for their positions are set forth in a different compensation plan.

The salary for San Bernardino County Fire Protection District (Payroll Specialist (Fire Department)) is $42,931 - $59,217 annually (range N18). For additional details, refer to the Fire Auxiliary Services Unit MOU and Benefits Summary.

The salary for Special Districts (Payroll Specialist (Special Districts)) is $42,868 - $62,129 annually (range N18). For additional details, refer to the Non-Represented Employee Compensation Plan and Benefits Summary.

CONDITIONS OF EMPLOYMENT

Pre-employment Process: Applicants must pass a background investigation, which includes fingerprinting, credit check, and/or medical exam, prior to appointment. For the Probation and Sheriffs Departments, positions require extensive background investigations, including polygraph testing. If you are interested in these departments, indicate your availability on the Supplemental Questionnaire.

Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future.

Minimum Requirements

CANDIDATES MUST MEET THE FOLLOWING REQUIREMENT:

EXPERIENCE: Must possess eighteen (18) months of full-time clerical experience where the primary duty involved performing fiscal and/or payroll activities including mathematical computations.

NOTE: Retail sales/cashiering or general clerical (e.g., typing, filing, data entry) experience is not considered qualifying.

All work experience must be clearly detailed and demonstrated on the application AND supplemental questionnaire to ensure qualifications are properly considered (resumes are not reviewed). All information must be current and up to date.

Desired Qualifications

The ideal candidate will have excellent organizational skills, be detail-oriented, and possess excellent mathematics and interpersonal skills. Payroll experience is highly desirable.

Selection Process

Examination Procedure:

Candidates who meet the minimum qualifications will be invited to take the online assessment. The assessment will consist of an evaluation of skills and knowledge in the following areas (practice materials not available):

• Fiscal Arithmetic
• Office Procedures
• Payroll
• Interpersonal Skills

Details of the online assessment process will be emailed. All communications regarding the remainder of the selection process will be via email.

Important: The ability to take pre-employment tests online is a privilege. Please do not take advantage of this benefit. Also, be aware that applicants may be required to take parallel versions of these tests in a proctored setting in order to confirm their identities as the original test takers.

Application Procedure:

Complete and submit the online employment application and supplemental questionnaire as soon as possible as this recruitment may close at any time. It is to your advantage to provide as much relevant and detailed work experience as possible, as resumes will not be reviewed in lieu of the application materials.

To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted, you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application.

If you require technical assistance, follow this link to review the Government Jobs online application guide or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by your internet connection, computer, or browser when submitting an application.

EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, dedicated to ensuring equal employment opportunities for all employees and applicants.

ADA Accommodation: If you have a disability and need accommodations during the testing process, please submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline.

Veterans' Preference: Eligible veterans, their spouses, or widows/widowers who are not current County employees may receive additional Veterans Preference points. For details and instructions on how to request these points, please refer to the Veterans Preference Information. (All Veterans Preference documentation (originals not required) must be submitted within 48 hours of submitting your application.)

For important details about the employment and application process, including helpful tips, review the links below:

Employment Hiring Process Information

SBC LevelUp - The Hiring Journey

Guide to Completing a County Job Application

Clerical Unit

San Bernardino County offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of other voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.

Please review the appropriate Summary of Benefits* for more information

Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Employee Benefits website for more detailed information.

• Retirement benefits subject to change.

01

INSTRUCTIONS: The information on the Application and your responses to the following Supplemental Questions will be used in a determination of qualifications. Accurate responses should be provided for each question, and all experience must be clearly detailed in the work experience section of your application in order to ensure qualifications are properly considered.

(Do not refer to resume as it will NOT be reviewed. All questions should be answered appropriately.)

• I have read and understand the above statement.

02

QUALIFYING EXPERIENCE: Indicate your clerical experience where the primary duty involved performing fiscal activities, such as arithmetical calculations or computations.

• Greater than eighteen (18) months of full-time clerical experience where the primary duty involved performing payroll/fiscal activities, such as arithmetical calculations or computations.
• Eighteen (18) months of full-time clerical experience where the primary duty involved performing payroll/fiscal activities, such as arithmetical calculations or computations.
• Less than eighteen (18) months of full-time clerical experience where the primary duty involved performing payroll/fiscal activities, such as arithmetical calculations or computations.
• I do not have full-time clerical experience where the primary duty involved performing payroll/fiscal activities, such as arithmetical calculations or computations.

03

Qualifying Employer: Provide the name of the employer and dates where you acquired your qualifying experience. If none, indicate "N/A."

Employer referenced and all relevant experience MUST be listed and described in the work experience section of your application.

04

Experience: Clearly describe in detail your work experience where the primary duty involved performing fiscal and/or payroll activities. Be sure to include examples of specific tasks and duties performed. If no experience, indicate "N/A."

Experience referenced MUST be listed and described in the work experience section of your application.

05

SPECIAL SKILLS: Some departments require special skills and may request verification (certificates, etc.) at the time of interview. To be considered for a special skill, candidates must complete the supplemental questions below for that skill.

• By checking this box, I am indicating that I understand the above statement.

06

FISCAL/ACCOUNTING: Indicate in which areas you have at least six (6) months of experience. Check all that apply.

• PAYROLL: processing, auditing, correcting and calculating payroll/timesheets
• BILLING: preparing, processing or auditing bills, claims, statements or requisitions for payment
• MEDICAL BILLING: experience preparing, processing or auditing medical billing
• BUDGETING: participating in budget preparation, as well as experience monitoring purchases and expenditures
• CASHIERING: experience using a cash register/automated cashiering system, including balancing receipts and coding items
• ACCOUNTS PAYABLE: preparing, processing or auditing accounts payable
• ACCOUNTS RECEIVABLE: preparing, processing or auditing accounts receivable
• None of the above

07

COMPUTER APPLICATIONS: Indicate which of the following computer applications you have at least six (6) months of experience. Check all that apply.

• Word
• Excel
• Access
• Powerpoint
• Adobe Acrobat Pro
• Other
• None of the above

08

For each application experience selected above, provide the following: (If no experience, indicate "N/A.") Reason with example for using the application Level of experience (beginner, intermediate, advanced) Number of months or years of experience

09

ACCOUNTING/PAYROLL SOFTWARE: Indicate which of the following specialized accounting/payroll computer applications you have at least six (6) months of experience. Check all that apply.

• SAP
• Peoplesoft
• ADP
• FAS
• Shadow
• Meditech
• Other
• None of the above

10

For each software experience selected above, provide the following: (If no experience, indicate "N/A.") Reason with example for using the application Level of experience (beginner, intermediate, advanced) Number of months or years of experience

11

AUDITING EXPERIENCE: Do you possess Auditing experience that includes auditing records and time sheets for accuracy and completeness?

• Yes
• No

12

If you answered Yes to the question above, clearly describe in detail examples of your work experience performing Auditing tasks. Be sure to include specific details and examples of duties performed. If no experience, indicate "N/A."

13

HUMAN SERVICES EXPERIENCE: Indicate in which human services departments/programs you have at least six (6) months of experience. Check all that apply.

• Behavioral Health
• Child Support Services
• Children and Family Services
• Childrens Fund
• Department of Aging and Adult Services
• First Five
• Human Services Administration
• Human Services Administration - Auditing Division
• Human Services Administration - Personnel Division
• Preschool Services
• Program Development
• Program Integrity
• Public Guardian
• Public Health
• Transitional Assistance Department
• None of the above

14

FIRE AND SPECIAL DISTRICTS AVAILABILITY: Indicate your availability and preference for referral to vacancies in the San Bernardino County Fire Protection District and Special Districts Department. We recommend that you review the compensation plans and MOUs applicable to these positions. Follow this link for more information.

• I am available for referral to County vacancies only.
• I am available for referral to San Bernardino County Fire Protection District and Special Districts Department vacancies only.
• I am available for referral to both County and San Bernardino County Fire Protection District/Special Districts Department vacancies.

15

PROBATION AND SHERIFFS DEPARTMENTS AVAILABILITY: Positions in Probation and Sheriffs Departments require extensive background investigations, which may include polygraph testing. Indicate your availability for referral to these departments.

• I am available for referral to Payroll Specialist positions in the Probation and Sheriffs Departments and am willing to accept a job offer, if made.
• I am not available for referral to Payroll Specialist positions in the Probation and Sheriffs Departments.

16

DISTRICT ATTORNEYS OFFICE AVAILABILITY: An in-depth background investigation including a background check through the California Department of Justice, FBI Livescan/fingerprint check, credit check, and a review of California Court records is required for positions in the District Attorneys Office. Are you willing to participate in the in-depth background check process?

• Yes, I am willing to participate in the in-depth background check process.
• No, I am not willing to participate in the in-depth background check process.

17

Applicant Acknowledgement - Notification via email: As part of our efforts to increase efficiency and promote conservation of resources, human resources uses email to communicate with applicants. Therefore, all future communications regarding this recruitment, including applicant status and testing notifications, will be made via email. Each applicant needs their own email address. We strongly encourage you, as an applicant, to ensure that the email address you have provided us with your application is current, secure, confidential, and readily accessible to you. Adjust Spam and/or other filters so that our emails are accepted. Please carefully read any notices that we send you and follow any instructions provided in a timely manner. We will not be responsible in any way if you do not receive our emails (i.e., for the non-delivery of our emails or if you fail to check your e-mail on a timely basis).

• I acknowledge that I have read, understood, and agree to the above.

18

ATTENTION GMAIL USERS

We have become aware of an increase in Gmails spam filter sensitivity. Due to this change, it is possible that emails coming from San Bernardino County Human Resources may be marked as spam and will not make it into your Gmail inbox.

For your convenience, a step-by-step guide to create and apply filters within Gmail is available in the attached PDF. Download the PDF Guide. Once downloaded, follow the instructions so that you will receive future emails from San Bernardino County Human Resources.

Note: If you apply the filters and still do not receive emails from San Bernardino County Human Resources you can check your www.governmentjobs.com (Neogov) account inbox. All notifications will appear there.

• I understand.

19

Applicant Acknowledgement - Application Complete: Thank you for taking the time to complete this application and supplemental questionnaire. Please be sure to review all information provided prior to submitting it as you cannot update or revise it once submitted. Your submitted application will be reviewed and evaluated as is. Once your application has been successfully submitted, you will receive an onscreen confirmation and an email confirmation will be sent to the email address listed on your application. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application.

• I acknowledge that I have reviewed my application and understand that I will not be able to update or revise any part of it once submitted.

Required Question

Employer San Bernardino County

Address 175 West Fifth Street, 1st Floor

San Bernardino, California, 92415-0440

Phone (909) 387-8304

TTY Users: 711

Website http://www.sbcounty.gov/jobs