Payroll Specialist – Finance

Confidential Opportunity | Santa Clara, CA

Salary: $100,000–$115,000 base + 8–10% annual bonus
Work Arrangement: Hybrid – 3–4 days per week onsite
Benefits: Competitive benefits package (details forthcoming)

About the Company

Attunement Search is partnering with a growing, innovative technology organization with a global presence to identify an experienced Payroll Specialist.

Our client offers a collaborative, fast-paced environment where accounting and finance professionals play an important role in supporting continued growth, operational efficiency, and financial accuracy.

This opportunity is ideal for someone who enjoys taking ownership of payroll operations while contributing to broader accounting activities and process improvements.

About the Opportunity

We are seeking a detail-oriented, hands-on Payroll Specialist to manage U.S. multi-state payroll for a workforce of approximately 350–400+ employees.

The ideal candidate will have strong ADP experience, excellent communication skills, and an accounting foundation that allows them to support general ledger activities and provide backup assistance with Accounts Payable or Accounts Receivable when needed.

This individual will work closely with Human Resources, Benefits, Accounting, and Finance leadership to ensure accurate, timely, and compliant payroll processing.

Key Responsibilities

Payroll Operations

• Manage end-to-end semi-monthly, multi-state payroll for 350–400+ employees.

• Utilize ADP to process payroll, maintain employee records, review payroll reports, and resolve discrepancies.

• Reconcile payroll information between HR systems and payroll platforms.

• Process payroll adjustments, bonuses, commissions, terminations, and off-cycle payments.

• Ensure compliance with federal, state, and local payroll regulations, including California requirements.

• Respond professionally and promptly to employee payroll inquiries.

Accounting & Finance Support

• Prepare payroll-related journal entries and monthly reconciliations.

• Assist with month-end close and general ledger reporting.

• Provide backup support for Accounts Payable and Accounts Receivable functions as needed.

• Maintain accurate payroll documentation and support internal and external audits.

• Partner with Accounting and Finance to identify and resolve discrepancies.

Global Payroll & Process Improvement

• Assist with international payroll coordination and third-party payroll providers.

• Identify opportunities to improve payroll accuracy, reporting, and efficiency.

• Support payroll system enhancements, internal controls, and process documentation.

Required Qualifications

• 4–7+ years of hands-on payroll experience.

• Strong ADP payroll processing experience.

• Demonstrated experience managing multi-state payroll for 350–400+ employees.

• Working knowledge of payroll taxes, deductions, benefits, and wage-and-hour compliance.

• Accounting experience, including GL reconciliations and familiarity with AP/AR functions.

• Strong Excel skills and ability to work with detailed payroll data.

• Exceptional written and verbal communication skills, including the ability to communicate effectively with employees, HR, and senior leadership.

• Ability to manage deadlines independently while maintaining a high level of accuracy and confidentiality.

Preferred Qualifications

• Experience coordinating international payroll.

• Experience with Workday or a comparable HCM system.

• Familiarity with Microsoft Dynamics 365 Business Central or a similar ERP.

• Associate's or bachelor's degree in Accounting, Finance, Business, or a related field.

• Certified Payroll Professional (CPP) designation.

Compensation & Benefits

• Base salary: $100,000–$115,000

• Annual bonus opportunity: 8–10%

• Competitive benefits package (additional details forthcoming)

• Hybrid schedule: 3–4 days per week in the Santa Clara office

Interested in Learning More?

This is a confidential search managed by Attunement Search, a specialized accounting and finance recruiting firm.

Qualified candidates are encouraged to apply or reach out directly for a confidential conversation.