Payroll Specialist

Careerscape is recruiting on behalf of our client for a Remote Payroll Specialist to manage multi-state payroll processing for a growing, distributed workforce. This is a great opportunity for a detail-driven payroll professional who wants ownership over the full payroll cycle while working with a team that values accuracy, compliance, and clear communication.

Day to day, you will process payroll for employees across multiple states, keep up with shifting state and local tax requirements, and serve as the go-to resource when employees or managers have payroll questions. People who thrive in this role are comfortable juggling deadlines, enjoy problem-solving through payroll discrepancies, and take pride in getting every paycheck right the first time.

Responsibilities

• Process biweekly and semimonthly payroll for a multi-state, distributed workforce
• Calculate wages, overtime, deductions, garnishments, and bonuses accurately
• Maintain compliance with federal, state, and local payroll tax regulations
• Reconcile payroll data and resolve discrepancies before each pay cycle
• Register and maintain state tax accounts as the company expands into new states
• Respond to employee inquiries regarding pay, deductions, and tax withholdings
• Partner with HR and Finance to ensure accurate new hire, termination, and status changes
• Prepare and file payroll tax reports and year-end documents including W-2s
• Audit payroll records regularly to ensure data integrity across systems
• Support internal and external payroll audits with organized documentation

Requirements

• 3 or more years of experience processing multi-state payroll
• Strong working knowledge of federal and state payroll tax regulations
• Experience with payroll systems such as ADP, Workday, or Paylocity
• High degree of accuracy and attention to detail under deadline pressure
• Solid understanding of wage and hour laws including FLSA
• Proficiency in Excel for reconciliation and reporting
• Strong written and verbal communication skills
• Ability to handle sensitive employee data with discretion
• FPC or CPP certification is a plus

Benefits

• Medical, dental, and vision insurance
• 401k with company match
• Paid time off and paid holidays
• Fully remote position with flexible scheduling
• Home office stipend for remote equipment
• Paid parental leave
• Employee assistance program
• Professional development and certification support
• Life and disability insurance
• Collaborative, supportive team culture