Payroll Specialist

Tampa, FL

Instant Apply

2 days ago

Job Description

Title: Payroll Specialist
Location: Tampa, FL
Duration: 30 days
Interview Type: In-person only

Note:

Dress Code: Business Casual
Parking: cost, but validated
Work environment: Professional office
Background requirements: Level 1, seven year criminal background including social security and sex offender check. Must also pass a 5-panel drug screen, including amphetamines, phencyclidine, cocaine, opiates, and marijuana.

Job Summary:
The Payroll Specialist performs advanced and complex payroll functions to ensure the accurate, timely, and compliant processing of employee compensation. This position independently manages complex payroll transactions, interprets and applies payroll policies and applicable collective bargaining provisions, resolves escalated payroll issues, and performs reconciliation and reporting activities. The Payroll Specialist serves as a subject matter resource for payroll processes and may provide guidance, training, or review of the work of other payroll staff. Validate employee pay hours to ensure an accurate and timely bi-weekly payroll. Apply pay rules as stated in the ATU and Teamster Labor Contracts, Non-Bargaining handbook and DOL requirements. To understand pay cycle processing and knowledge of ADP Payroll. Assist Payroll Manager as needed.

Responsibilities:

Process complex payroll transactions and ensure accurate and timely payment of employees
Process and resolve complex payroll adjustments and transactions, including retroactive pay, wage corrections, supplemental payments, final pay, garnishments, tax withholding adjustments, benefit deductions and other payroll-related corrections
Research, interpret, and apply payroll policies, procedure, collective bargaining provisions, and applicable federal, state and local laws and regulations to ensure consistent and compliant payroll administration.
Investigate and resolve escalated payroll discrepancies, employee inquiries and complex pay-related issues; identify root causes and recommend or implement appropriate corrective actions.
Review payroll data for accuracy, completeness, and compliance prior to the following payroll processing; identify discrepancies and perform necessary corrections and adjustments.
Perform payroll-to-general-ledger reconciliations and research and resolve variances between payroll records, accounting records, benefit deductions, tax liabilities and related financial systems.
Prepare, maintain and analyze payroll reports, records, reconciliations, and supporting documentation for management
Support internal and external audits by gathering documentation, researching payroll transactions, responding to inquiries, and assisting with the implementation of corrective actions or process improvements
Assist with year-end payroll activities and reporting, including the reconciliation and verification of payroll records, taxable wages, deductions, and other information necessary for required tax reporting and employee wage statements.
Maintain the confidentiality and security of employee payroll, tax, and personal information.
Serve as a technical resource to payroll staff, managers, and employees regarding complex payroll matters
Management garnishment set ups and changes in ADP
Assist in reviewing preview check register and making corrections as needed
Prepare check requests and backup documentation for payroll deductions paid through Accounts Payable or an ACH deposit Prepare payroll off-cycle chaecks

Skills Required:

Ability to speak, write and understand English

Associate's degree in a Accounting, Finance, Business Administration, Human Resources, or a related field.
Two to Four years of work experience in payroll, accounting, human resources, timekeeping or a related administrative role
Excellent data entry skills
Experience processing and reviewing complex payroll transactions with high degree of accuracy
Experience performing detailed reconciliations, analysis, and problem-solving
Ability to organize and prioritize work to meet critical payroll deadlines
Ability to maintain confidential and sensitive information
Experience working in a unionized environment
Experience using payroll and timekeeping systems, preferably ADP or Trapeze

Numbers & Facts

Location

Tampa, FL

Skills

ADPunmatched
Accountingunmatched
Accounts Payableunmatched
Analysis Skillsunmatched
Business Administrationunmatched
Check Processingunmatched
Collective Bargainingunmatched
Compensation and Benefitsunmatched
Corrective Actionunmatched
Data Entryunmatched
Documentationunmatched
English Languageunmatched
Establish Prioritiesunmatched
External Auditunmatched
Federal Laws and Regulationsunmatched
Financeunmatched
Financial Systemsunmatched
General Ledger Accountingunmatched
Human Resourcesunmatched
Internal Auditunmatched
Payroll Accountingunmatched
Payroll Administrationunmatched
Payroll Managementunmatched
Payroll Software/Servicesunmatched
Payroll Taxunmatched
People Managementunmatched
Problem Solving Skillsunmatched
Process Improvementunmatched
Reconciliationunmatched
Root Cause Analysisunmatched
State Laws and Regulationsunmatched
Tax Reportingunmatched
Time Managementunmatched
Time Management Softwareunmatched
Training/Teachingunmatched
Transaction Processing/Managementunmatched

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