Payroll Technician I/II

Payroll Technician I/II

Salary

$53,268.00 - $64,800.00 Annually

Location

City Hall, 505 S. Garey Ave, Pomona, CA

Job Type

Full-Time

Job Number

26-PAT1/1

Department

Police

Division

AS-Police Administrative Services

Opening Date

10/13/2026

Closing Date

Continuous

• Description
• Benefits
• Questions

VACANCY

APPLY IMMEDIATELY

This recruitment may close at any time without further notice.

Review of applications will be done on a continuous basis until a sufficient number of qualified applications are received.

The City of Pomona Police Department is dedicated to serving and protecting our community with integrity and professionalism. We are seeking a skilled Payroll Technician to join our team and contribute to the efficient operation of our payroll processes. You will play a crucial role in managing payroll operations for the Police Department. Your responsibilities will include coordinating payroll functions, performing technical tasks related to time entry, preparing payroll reports, and processing special event payroll.

The Payroll Technician I/II position is a flexible staffing classification. Depending on qualifications, this recruitment may be filled at the I or II level. Please review the job description for additional information regarding the position.

This recruitment will also establish an eligible list for future vacancies.

Ideal Candidate

The ideal candidate for the Payroll Technician I/II position is detail-oriented, highly organized, and skilled in performing technical payroll and accounting tasks with accuracy and confidentiality. They possess strong analytical abilities, excellent communication skills, and the capacity to interpret pay rules, labor contracts, and regulatory requirements.

They thrive in a fast-paced environment, demonstrate initiative in resolving discrepancies, and maintain professionalism when handling sensitive information. With a commitment to precision, customer service, and teamwork, they support the Department's mission by ensuring payroll operations run efficiently and reliably.

Why Choose Pomona?

Join a dedicated team committed to supporting public safety and ensuring the integrity of essential payroll operations. Contribute to your community while gaining valuable experience in managing complex payroll functions, preparing financial analyses, and supporting sworn and civilian staff.

This position offers an excellent benefits package, including medical, dental, and vision coverage; CalPERS participation; an optional deferred compensation plan; tuition reimbursement; and a medical flexible spending account. Additionally, the City of Pomona provides vacation and sick leave, 13 paid holidays, and 2 floating holidays.

MINIMUM QUALIFICATIONS TO APPLY

Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities may qualify. A typical way to obtain the knowledge, skills and abilities would be:

Education and Experience:

• High school diploma supplemented by college level course work in bookkeeping, accounting, or a related field.
• Payroll Technician I - One year of payroll, payroll time entry, or accounting experience.
• Payroll Technician II - Three years of increasingly responsible payroll, including payroll time entry, experience.

To excel in this position, the candidate must possess a set of core competencies. These competencies include, but are not limited to the following:

• Attention To Detail: Focusing on the details of work content, work steps, and final work products
• Relationship Building: Establishing rapport and maintaining mutually productive relationships
• Critical Thinking: Analytically and logically evaluating information, propositions, and claims
• Professional & Technical Expertise: Applying technical subject matter to the job

ESSENTIAL DUTIES

Coordinate the daily operations of the Police Departments payroll system; perform payroll tasks such as collecting, reviewing, and coding time entry forms for processing. Enters and monitors payroll data necessary to produce total pay using the Citys payroll system.

Prepare payroll information for data processing; make necessary additions, deletions, and changes regarding timesheets; input timesheet totals into City payroll system; run preliminary verification report; make payroll adjustments as necessary; submit final report.

Proof and audit payroll records and timesheets ensuring accuracy and compliance with City policies, procedures, and regulations, Memorandums of Understanding (MOU) provisions, FLSA, FMLA, and Workers Compensation provisions and guidelines; make corrections and adjustments as necessary; document and provide the Finance Department with all necessary completed forms for all such adjustments and corrections.

Serve as a resource to answer employees and supervisors inquiries regarding payroll information and MOUs; serve as a liaison between the Police Department and Citys Payroll office to explain/resolve concerns regarding payroll, compensation, and related issues.

Process all requests for sick leave and vacation usage; document and file sick leave and vacation requests for use in employee evaluations; maintain automated software database systems to track and provide reports involving sick leave usage.

Monitor and balance various accounts, verifying availability of funds and classification of expenditures. Process purchase requisitions and input into the Citys financial system.

Prepare payroll records and statistical reports.

Research and analyze regulatory updates and other information impacting the payroll system; implement required changes to the system.

Perform related duties and responsibilities as assigned.

SPECIAL REQUIREMENTS:

Essential duties require the following physical skills and work environment:

Ability to work in a standard office environment.

SELECTION PROCESS

Screening of qualifications and "most qualified" is based on the information provided on the official City Application, including the supplemental questions. A resume may be attached to your application but will not substitute for the completion of your application. Applications that are not entirely completed may be rejected.

Supplemental Questions

To complete your application for this position, you will be prompted to respond to supplemental questions. These questions are important to the screening process, and therefore, incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process, so please complete them accurately. Your responses should be consistent with the information provided on your application.

Promotional- The Human Resources Department may apply the promotional rules depending on the number of promotional applications received.

Final candidates will be subject to a background interview with the Police Chief or his designee and a background investigation. Failure to receive a recommendation to hire at any phase will result in disqualification.

City Mission Statement

The City of Pomona is dedicated to improving the quality of life for our diverse community.

The City of Pomona offers the following generous benefit package. Employees in this group serve a 12-month probationary period. The Salary Scale Plan is composed of five steps. Merit step increases are based on meets standards performance.

WORK SCHEDULE:

Most employees including certain Police Department employees work a 4/10 work schedule.

24-hour operations personnel may be assigned to a 12-hour (12/80) schedule.

City Hall Employees work Monday through Thursday, with City Hall being closed every Friday.

In order to maintain service to the public, departmental effectiveness, productivity and/or efficiency, a Department Director may assign an employee a different work schedule that is in compliance with the requirements of FLSA with Human Resources approval.

RETIREMENT BENEFITS: Provided by the California Public Employees Retirement System. Every regular employee becomes a member immediately upon employment. New employees who become a "new" member of CalPERS for the first time on or after January 1, 2013 will be enrolled in the CalPERS 2% @ 62, FAS 3 Plan. New members will be required to pay at least 50% of the normal cost [Govt. Code Section. 7522030(c)]. However, a new employee who is a "classic" member of CalPERS or a current member of another California public retirement system will be enrolled in the CalPERS 2% @ 60, FAS 3 Plan. Currently, all new PCEA employees shall pay the CalPERS members retirement contribution of 7.5%. City of Pomona employees do not contribute into Social Security.

PAID HOLIDAYS: 13 paid holidays & 1 floating holiday is provided per year.

VACATION LEAVE:

• 1-4 years = 80 hours
• 5-9 years = 160 hours
• 10-14 years = 184 hours
• 15 years = 200 hours
• Extending through the 20th year, employee shall accrue 8 hours of additional vacation leave per year with a maximum accrual of 240 hours per year.

SICK LEAVE: 12 days per year (prorated if on any leave without pay).

GROUP INSURANCE PROGRAMS are available to eligible City employees. These programs include medical, dental, vision, long-term disability, life and accidental death and dismemberment insurances.

• HEALTH INSURANCE: $700 per month; cash-in-lieu program available

• DENTAL: $75 per month

• VISION: Voluntary participation by the employee

• 125 BENEFIT PLAN CONTRIBUTIONS: City paid contributions that goes towards medical, dental, and vision insurance premiums. They are applied in addition to the other contributions listed above.

• Waiving coverage = $45 per month

• Single coverage = $205 per month

• Two-party coverage = $1,075 per month

• Family coverage = $1,775 per month

• LONG TERM DISABILITY INSURANCE: 66 2/3 of base salary for a maximum of 2 years after 60 days

• LIFE INSURANCE: $30,000 policy plus AD&D

EDUCATIONAL INCENTIVE PLAN available for eligible employees to develop their knowledge and abilities.

• TUITION REIMBURSEMENT: $3,500 per year

DEFERRED COMPENSATION: A voluntary deferred compensation 457 plan is available.

FLEXIBLE SPENDING ACCOUNTS are available where employees use pre-tax salary to pay for regular child care, adult dependent care and/or medical expenses.

LEGAL PROTECTION AND IDENTITY THEFT PROTECTION: Offered by LegalShield under two separate plans, provides the protection and peace of mind your family needs and deserves. LegalShield provides a variety of legal services, while IDShield is focused on identity theft protection. These offerings may be purchased individually or bundled together.

PET INSURANCE: Offered by Nationwide, allows you to select from two pre-made plans, or create a customizable plan that addresses the specific needs of your beloved pets.

CREDIT UNION membership is available to all City employees and provides access to low interest loans.

NOTE: The provisions of this bulletin do not constitute a contract expressed or implied, and any provisions contained herein may be modified or revoked without notice.

For a more detailed overview of the benefits, review the PCEA Memorandum of Understanding.

FIVE-YEAR VISION STATEMENT: Pomona will be recognized as a vibrant, safe, beautiful community that is a fun and exciting destination and the home of arts and artists, students, and scholars, business and industry.

CORE VALUES: The City of Pomona values Cultural Diversity; Fiscal Responsibility; Focusing on the Future; Excellent Customer Service; Leadership; Quality of Life; and Clear and Open Communication.

01

Do you have a high school diploma or GED equivalency?

• Yes
• No

02

How many years of payroll, payroll time entry and/or accounting experience do you possess?

• Less than 1 year of experience
• 1 year of experience
• 2 years of experience
• 3 years of experience
• 4 years of experience
• 5 or more years of experience

03

Please briefly describe your experience in payroll, payroll time entry or accounting. If no experience, type NA.

04

Do you have experience working with a HRIS/Payroll System?

• Yes
• No

05

If answered yes above, please briefly describe your experience working with an HRIS/Payroll System. If no experience, type NA.

06

Recruitment - In the past 12 months, have you ever applied for any other job(s) with the City of Pomona? If no, write No. If yes, list job title and approximate date when applied, and final status of your application.

07

Do you acknowledge that a thorough background investigation may be conducted that may include, but is not limited to, employment history verifications, drivers record verification, fingerprinting and post-offer physical and drug screen?

• Yes
• No

Required Question

Employer City of Pomona

Address 505 S. Garey Avenue

Pomona, California, 91766

Phone (909) 620-2291

Website https://www.pomonaca.gov/