Payroll Technician (Payroll Technician II, Range 1) - San Francisco Bay Region Network (Payroll Services)

This position is open to applicants from SF State, CSU East Bay and Sonoma State Universities

Working Title

Payroll Technician

SF State University

The primary work location and designated home-campus for this role is SFSU

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

San Francisco Bay Region Network (Payroll Services)

The SFBRN provides back-office administrative and transactional functions to CSUEB, SFSU, and SSU through one single effective and cost-efficient structure. The Network's HR Operations unit delivers essential Human Resources support for the Network community, ensuring accurate payroll administration, effective HRIS management, and reliable services across all three universities. HR Operations collaborates with individual Network university Presidents, Provosts, and other university leadership to drive HR transformation, foster operational excellence, and enable exceptional outcomes. By streamlining these HR operations, the unit helps Network universities focus on their core academic missions while maintaining appropriate standards of service, compliance, and operational excellence.

The Payroll team within HR Operations is dedicated to managing the Network's payroll processing functions, ensuring that all payroll activities including payroll cycle management, payment and deduction administration, time and attendance management, and regulatory compliance are executed accurately, compliantly, and efficiently across all three universities. By collaborating closely with campus HR leaders, Finance partners, and Network stakeholders, the Payroll team supports each university's operational needs through disciplined and compliant management of the full payroll lifecycle.

Appointment Type

This is a one-year probationary position.

Time Base

Full-time (1.0)

Work Schedule

Monday through Friday, 8:00 a.m. to 5:00 p.m.

Anticipated Hiring Range

$4,037.00 - $5,327.00 Per Month ($48,444.00 - $63,924.00 Annually)

Salary is commensurate with experience.

Position Summary

Reporting to and under close supervision from the Director of Payroll, the Payroll Technician performs experienced-level payroll processing and serves as a technical resource within the Payroll team of the San Francisco Bay Region Network ("SFBRN" or "The Network"). This position is responsible for the accurate, timely, and compliant processing of payroll transactions, and provides guidance and support to Payroll Technicians processing payroll for California State University, East Bay (CSUEB), San Francisco State University (SFSU), and Sonoma State University (SSU).

The Payroll Technician executes core payroll processing activities including data entry, payment and deduction maintenance, time and attendance processing, leave accrual administration, and payroll reconciliation. This position also handles more complex payroll processing assignments, assists with quality review of Payroll Technician work products, and serves as a resource for non-routine transaction questions. This position applies a broader range of payroll knowledge to independently resolve moderately complex matters, and refers highly complex or policy-level matters to Payroll Analysts, Lead Payroll Analysts, or the Director of Payroll.

Position Information

Payroll Processing and Transaction Administration

• Performs day- to day payroll processing activities as well as experienced-level payroll processing activities for a designated segment of the Network's workforce, ensuring the accurate and timely entry, verification, and processing of payroll transactions in accordance with established procedures, CSU Administrative Manual (ICSUAM) policies, Payroll Procedures Manual (PPM), Payroll Information System (PIMS), applicable MOUs, Chancellor's Office Technical Letters, State Controller's Office federal regulations and state regulations as applicable to the CSU.
• Creates and maintains employee payroll records, processes personal data changes, employment data changes, and compensation adjustments, verifying data integrity before and after each payroll cycle.
• Processes payments and deductions including recurring and one-time payments, stipends, overtime, shift differential, establishment and tracking of garnishments,
• Independently resolving moderately complex discrepancies and escalating exceptions with significant compliance implications to Payroll Analysts or the Director of Payroll.
• Administers time and attendance data entry and verification for assigned employee groups, including processing timesheet submissions, reviewing exception time reports, processing leave balance adjustments, and identifying FLSA compliance concerns.
• Supports special run and manual payment processing, coordinating changes and entering data accurately into the payroll system.
• Runs standard and ad-hoc audit and reconciliation reports, reviews output for discrepancies, and resolves routine and moderately complex exceptions independently.
• Data review and keying of Payroll Processing Transactions (PPT)
• Determine eligibility for retirement programs including CalPERS, PST (Savings Plus). Ensure employees are enrolled as applicable. Audit enrollment and ensure corrections are processed timely and accurately.
• Ensure monthly and ad hoc payments processed by the State Controller's Office are accurate and timely
• Maintain daily functions in support of PeopleSoft Time and Labor and Absence Management, including reviewing reports, entering time and adjustments. Monitoring CTO, ADO, Plus/Minus.
• Establishment, processing, collection and auditing of accounts receivables as a result of overpayments, retroactive deductions, and benefit premiums (as needed). Including establishments of payment plans.

Compliance Support and Regulatory Adherence

• Adheres to all applicable payroll-related legal and regulatory requirements, maintaining thorough knowledge of the California Labor Code, FLSA, Payroll Procedures Manual (PPM), Payroll Information System (PIMS), applicable MOUs, Chancellor's Office Technical Letters, State Controller's Office federal regulations and state regulations as applicable to the CSU, as they relate to payroll processing.
• Work collaboratively with senior leadership to assist with compiling requested documentation, running data queries, and ensuring records are accurate and accessible for internal and external audit preparation

Customer Service and Stakeholder Support

• Responds to employee and departmental inquiries regarding payroll matters including pay discrepancies, deduction questions, leave balances, and direct deposit issues, providing accurate information within scope and referring complex or policy-related questions to Payroll Analysts or the Director of Payroll.
• Communicates clearly and professionally with campus HR contacts, departmental administrators, Finance partners, and employees across all three universities, maintaining a service-oriented approach in all interactions.
• Maintains accurate records of inquiries and resolutions to support knowledge sharing and continuous improvement of payroll service delivery.
• Provides payroll-related training and guidance to departments on payroll procedures, timekeeping requirements, and system-related processes to support accurate and timely payroll submissions in accordance with established policies, procedures, and deadlines.

Other

• Supports equity, diversity, and inclusion as core organizational values, integrating these principles into daily work practices.
• Models and upholds the Network's core values: innovation, employee fulfillment, teamwork, respect, excellence, integrity, service, and accountability in all aspects of work.
• Upholds Network, university, and unit policies governing privacy of information, authorized use of Network resources, and the security of Network systems and data.
• Demonstrates and promotes safe work practices for oneself and the broader office environment.
• Assumes additional responsibilities as directed by the Director of Payroll.
• The Network reserves the right to add or change duties at any time.

Minimum Qualifications

Equivalent to two years of payroll and personnel experience which has provided the below knowledge and abilities or any equivalent combination of education and experience which provides the required knowledge and abilities.

Knowledge:

Thorough knowledge of general office methods, practices and procedures. Thorough knowledge of, or the ability to acquire quickly, policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements.

Abilities:

In addition to the Payroll Technician I abilities, must be able to:

• Select and apply a wide variety of moderately complex policies, procedures, programs, and applicable state and federal laws, educational codes, and collective bargaining agreements that are not clearly described in available guidelines
• Organize work, set priorities, and meet critical deadlines
• Establish and maintain effective working relationships with others
• Perform mathematical calculations
• Work independently
• Make sound decisions and recommendations regarding payroll activities
• Use current computer word processing and spreadsheet software programs, web browsers, electronic calendaring programs, ERP/HRIS, and data management systems
• Read and write at a level appropriate to the position.

Environmental/Physical/Special

Must pass a background check.

Position may require occasional travel among Network universities to support payroll operations and training needs.

Position may require work outside normal business hours during peak payroll processing periods.

Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Benefits

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

CSUEU Position (For CSUEU Positions Only)

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information

This position is open to applicants from SF State, CSU East Bay and Sonoma State Universities

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).

Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.

CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/.

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.