People & Payroll Specialist

PRIMARY PURPOSE

Our culture is not just a poster in the hallway; it is a guiding principle we live by each and every day, one we carry forward even as our work changes around us. Non-stop change is part of our path, and we meet it by simplifying, not just doing more.

That means this role is expected to accept and adopt High Tech, High Touch practices using artificial intelligence and other digital tools to simplify outdated, low-value work so technology handles the routine, freeing us to stay present for what only a person can do: building relationships, solving complex problems, and responding with genuine care. Digital tools don't replace those relationships; they remove the barriers that get in their way.

Central to this commitment is our cross-functional employee team, known as our "Culture Crew," dedicated to fostering community through engaging activities, reinforcing our cultural values, and ensuring their continuous integration into our daily operations. We define our culture according to our cultural pillars of:

• Membership Centric
• People Focused
• One Team
• Personal Achievement
• Innovation

JOB SUMMARY

This position supports and assists the People Development function by performing a variety of administrative, technical, and people-focused duties. The core function is conducting time and payroll processing, however, will also provide support for recruiting activities, contribute to People Development reporting and compliance tracking, oversee the onboarding of new employees, and participate in cross-functional initiatives to enhance both operational efficiency and the employee experience.

ESSENTIAL FUNCTIONS

May include any and/or all of the following:

• Maintain Payroll system, setting up new employees, approving and updating requested changes to pay, benefits, benefit accruals, as well as monitoring automatic updates processing from the HRIS system.
• Maintain Time and Attendance system, approving and updating requested changes as necessary. Process timecards for each payroll, monitoring for accuracy of input, as well as balancing hours for payroll.
• Assist employees and managers with questions regarding payroll and TLM systems and policies.
• Prepare, balance, and transmit payroll from payroll documentation submitted for updates.
• Serve as a member of the NEO training team, conducting portions of the New Employee Orientation (NEO) onboarding efforts for payroll items.
• Coordinate the BalancedComp Payroll system with the ADP Payroll system, ensuring accuracy of information from the HRIS payroll system to the BalancedComp system, providing reporting and analysis as needed.
• Serve as the data analyst related to People Development related statistics, working with the ADP Analytics Cloud system as well as gathering other pertinent information within the department to prepare reports.
• Prepare annual merit increase and ICP spreadsheets utilizing ADP, BalancedComp, and Microsoft Excel, as well as providing analysis as needed.
• Create external written communications to aid in the recruitment process for both formal as well as more conversational advertisements. Create internal employee communications to share pertinent employee information on the intranet.
• Support the People Development area with general staffing coverage.
• Access to ePHI may be required to complete job duties for this role. It will be accessed only as needed and within the HIPAA Compliance rules. Training will be provided on an annual basis to ensure the employee is up to date with HIPAA Regulations.
• Assists department in carrying out various human resources programs and procedures for all employees.
• Will provide higher level support to recruiting and training functions.
• May assist with applicant flow in reviewing, decisioning, processing applications, making calls to applicants for interview time coordination, screenings, and conducting pre-employment process.
• Perform other duties and responsibilities as assigned.

KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

• Knowledge of:

• Modern office equipment and ten-key

• ADP, payroll program, at an expert level

• Payroll and benefits industry trends

• Technology and various software programs including ADP, Microsoft Power Point at an advanced level, Excel at an advanced to expert level and Word, Org Plus

• Tax law changes, garnishments, etc

• Ability to:

• Solve practical problems and deal with variables in situations

• Read and interpret a variety of instructions furnished in written, oral, diagram, and schedule form

• Ability to handle highly confidential nature of human resources work appropriately

• Self direct with the initiative and drive necessary to activate a project from conception through completion

• Organize and prioritize in order to meet deadlines

• Maintain confidentiality and professionalism

• Skill in:

• Excellent communication and interpersonal skills to effectively work with members and co-employees

• Typing and personal computer

• Attention to detail and analytical skills

QUALIFICATIONS

Critical Development Experiences:

Pursue opportunities for professional growth and development through training, education and self-study

Successfully complete all applicable compliance training and testing

Education and experience equivalent to:

One to three years of similar or related experience, including preparatory experience

Degree in Human Resources or related field or equivalent combination of education and experience

REQUIREMENTS

Regular attendance and timeliness are essential functions of this position. While performing this job, the employee is regularly required to sit or stand for a significant period of time and perform functions that require manual dexterity. The employee must occasionally reach above or below normal body position, stoop or bend, and carry, lift or move objects weighing up to 25 pounds. A normal range of hearing, vision, and speech are required to effectively work with co-employees and members.

REGULATORY COMPLIANCE & CONFIDENTIALITY

Follows regulatory and policy compliance requirements, which include those efforts in compliance with Bank Secrecy Act (BSA), Office of Foreign Asset Control (OFAC) and Anti-Money Laundering (AML) Regulations, Identity Theft Red Flags and other compliance related Policies. This position also requires maintaining confidentiality with regard to non-public information about our members and the Credit Union.

This job description should not be interpreted as all inclusive. It is intended to identify the duties, responsibilities and requirements of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this description. Any physical demand of essential function or requirement of this position will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.

Equal Opportunity Employer/Veterans/Disabled

Equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact 918.336.7662 or jobs@truitycu.org for assistance. You may also contact us at that same number and email, if you would like to see a copy of our Affirmative Action Plan.