Position Summary
We are looking for a dedicated Personal Admin Assistant to start work quickly who can provide administrative & organizational services to support a National Firm that works with retired NFL players on disability claims & benefits, etc.
The Assistant would be responsible for managing schedules, making travel arrangements & following up on the arrangements, drafting professional correspondence, as well as notarizing important forms. This is a crucial role in helping our Managing partners manage their time and workload effectively.
Essential Duties and Responsibilities
- Administrative Support: Scheduling appointments, managing calendars, answering phones and emails, taking meeting minutes, and preparing correspondence.
- Travel Arrangements: Booking flights, accommodations, transportation, and creating detailed itineraries.
- Communication Management & Skills: Acting as a point of contact, filtering communications, and relaying information. Excellent written and verbal communication, active listening, and interpersonal skills. Ability to handle sensitive information with discretion and maintain confidentiality.
- Specialized Tasks: Notarizing critical forms needed for disability claims.
- Tech Savvy: Proficiency in using MS Excel & navigation of spreadsheets.
Knowledge, Skills, and Abilities
- Experience in administrative support roles.
- Familiarity with travel arrangements and itinerary planning.
- Excellent written and verbal communication skills.
- Active listening and interpersonal skills.
- Ability to handle sensitive information with discretion and maintain confidentiality.
Education & Experience
- Be an online Notary OR a licensed Notary willing to become an online Notary.