Personal Assistant to CEO

Location: Manhattan, NYC (primarily in-person)
Schedule: Part-time, 15 to 20 hours per week (2 to 3 days)

Position Overview
• Seeking a highly organized, proactive and resourceful Personal Assistant to provide part-time support to the CEO of Global Health Strategies (GHS), a global health consulting firm. This role will focus on managing household operations, personal record-keeping and billing, coordinating family activities and supporting professional relationships.
• The ideal candidate is a dependable, detail-oriented self-starter who anticipates needs, exercises sound judgment and thrives in a dynamic environment. The position requires approximately 2–3 days per week, primarily in person in Manhattan, with some scheduling flexibility for the right candidate.

Key Responsibilities
Household Management (55%)
• Oversee ordering of household supplies, coordinate deliveries and run occasional errands.
• Coordinate apartment maintenance, repairs and vendor relationships.
• Manage upkeep of household technology, electronics and family vehicles.
• Organize and manage household bills, insurance and utilities.
• Maintain organized household, financial and tax-related records.

Family Support (35%)
• Work with travel agent to coordinate family travel, vacations and trips.
• Manage school calendars, paperwork and scheduling for a middle-school-aged daughter.
• Coordinate daughter’s extracurricular activities, medical appointments and social engagements in collaboration with her parents.
• Purchase and coordinate birthday, holiday and special occasion gifts.
• Assist with planning family gatherings, dinners and special events.

Professional & Administrative Support (10%)
• Coordinate with administrative and operational teams at GHS around scheduling and professional relationships.

Qualifications & Skills
• 3–5+ years of experience as a Personal Assistant, Executive Assistant or in a comparable role.
• Proven experience supporting busy executives and families, including household and personal logistics.
• Exceptional organizational skills, attention to detail and ability to manage competing priorities.
• Proactive, resourceful and capable of developing efficient systems and anticipating needs.
• Excellent judgment, discretion and professionalism when handling confidential information.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (including Outlook), Google Workspace, Dropbox and related technology.
• Reliable, punctual, adaptable and comfortable working independently.
• Positive, personable and even-tempered, with a collaborative approach and sense of humor.
• Flexibility to accommodate occasional schedule adjustments and provide weekend support with advance notice.

NYC Range: $30.00 - $40.00/hour