Key Trial Lawyers is a growing plaintiff's trial firm representing clients in personal injury, medical malpractice, and employment litigation. We are seeking a reliable and self-motivated legal assistant to work directly with our attorneys, performing a variety of complex legal and administrative support duties. The ideal candidate for this position is organized, professional, responsible, capable of working with limited supervision, and committed to helping us meet all our clients' needs.
ESSENTIAL DUTIES
Maintains and organizes physical and electronic client files, including medical records, billing records, and case chronologies
Requests, tracks, and organizes medical records, medical bills, and employment records; prepares HIPAA authorizations and records requests
Prepares medical chronologies and damages summaries in support of demand packages and case evaluation
Prepares, reviews, and edits legal correspondence and standard legal documents, including demand letters, discovery responses, and settlement documentation
Calendars and monitors critical deadlines, including statutes of limitations, Chapter 74 pre-suit notice periods, expert report deadlines, and EEOC/TWC charge and right-to-sue deadlines
Files legal documents with state and federal courts and administrative agencies as required
Manages attorney calendars, including scheduling appointments, depositions, mediations, and court dates
Assists in coordinating discovery, including calendaring, document production, deposition preparation, and preparation of exhibits
Communicates with insurance adjusters, medical providers, and records custodians on case status and documentation requests
Assists with lien and subrogation tracking, including health insurance, Medicare/Medicaid, and letters of protection
Coordinates with retained experts and treating providers on scheduling and document delivery
Conducts basic legal research and gathers relevant case information
Communicates professionally with clients, courts, and opposing counsel
Reviews and distributes incoming mail; screens telephone calls for attorneys
Greets clients and visitors in a professional and welcoming manner
Provides general administrative support to attorneys and staff as needed
MINIMUM QUALIFICATIONS
Education: Associate's degree or equivalent work experience (Bachelor's degree preferred)
Knowledge of general office practices and legal terminology
Strong organizational skills with the ability to handle multiple tasks, prioritize, and meet deadlines
Excellent oral and written communication skills
Ability to exercise sound judgment and maintain confidentiality
Proficiency in Microsoft Office, Outlook, legal case management software, and E-filing systems preferred
PREFERRED QUALIFICATIONS
Experience in personal injury, medical malpractice, and/or plaintiff's employment law
Familiarity with medical records and medical billing terminology
Familiarity with state and federal court filing procedures and local rules
Compensation starting at $24/hr
Job Type: Full-time
Benefits:
401(k)
401(k) matching
Health insurance
Paid time off
Retirement plan
Schedule:
8 hour shift
Monday – Friday
Experience:
Legal Assistant: 1 year (Preferred)
Work Location: In person
Numbers & Facts
Location
Austin, TX
Job Type
Full-time
Skills
Administrative Skillsunmatched
Attorneyunmatched
Billing Recordsunmatched
Calendar Managementunmatched
Case Managementunmatched
Communication Skillsunmatched
Documentationunmatched
Documentation Standardsunmatched
Employment Lawunmatched
Establish Prioritiesunmatched
HIPAA (Health Insurance Portability and Accountability Act)unmatched
Health Insuranceunmatched
Healthcare Providersunmatched
Insuranceunmatched
Legalunmatched
Legal Documentsunmatched
Legal Researchunmatched
Legal Standardsunmatched
Legal Support Skillsunmatched
Litigationunmatched
Mail Processingunmatched
Medicaidunmatched
Medical Billingunmatched
Medical Liensunmatched
Medical Recordsunmatched
Medical Terminologyunmatched
Medicareunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Multitaskingunmatched
Organizational Skillsunmatched
Personal Injuryunmatched
Presentation/Verbal Skillsunmatched
Research Skillsunmatched
Retirement Planunmatched
Subrogationunmatched
Telephone Skillsunmatched
Time Managementunmatched
Writing Skillsunmatched
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