Philanthropy Administrator

Philanthropy Administrator

The Larry H. & Gail Miller Family Foundation is seeking a skilled, process-oriented and highly motivated individual to join the team as a Philanthropy Administrator.   

Philanthropy Administrator Role

You will be a crucial member of the Philanthropy team that supports the efforts of the Larry H. & Gail Miller Family Foundation within the Miller Family Office and will report to the Executive Director. The Philanthropy Administrator is a support role that will primarily focus on administrative and operational support. This role is critical to ensuring smooth day-to-day operations, effective communication and strong organizational follow-through. The ideal candidate is highly organized, proactive, detail-oriented and able to able to anticipate emerging needs to proactively support strategic priorities. 

The Philanthropy Administrator reports to: Executive Director of Miller Family Philanthropy 

Compensation range: $65,000-$75,000 a year

Responsibilities 

The Philanthropy Administrator’s responsibilities will include:

Administrative and Operational Support

• Manage grant documentation, including organization, tracking and compliance-related materials
• Process donations, grant agreements, payments (checks and wires), invoices, etc. and ensure that funds are sent to recipient organizations in a timely manner
• Support process and documentation audits
• Support grant due diligence activities when assigned, including documentation review and coordination
• Track relationship management in Salesforce/grant management platform

 Communication and Team Coordination

• Manage email communication with recipient organizations
• Respond to other e-mail inquiries as requested; create email templates with standard language regarding grant inquiries
• Help prepare quarterly reports for the Foundation Board and the Larry H. Miller Company (LHMCO) Executive Team
• Work with the Program Officer to support the Grants Committee
• Support additional internal communications as directed

 Event Support

• Assist with coordination logistics for external events that advance philanthropic and community engagement, including galas and community gatherings.
• Provide planning and on-site support for signature events Foundation events, including Philanthropy Day and Season of Service
• Assist with event logistics, communications and follow-up activities

Qualifications and Experience

• 3+ years of experience in an administrative role
• Bachelor’s degree strongly encouraged
• Excellent interpersonal and written communication skills
• Demonstrable time-management experience and ability to manage multiple projects under tight deadlines
•  Strong organizational and time-management skills with exceptional attention to detail
•  High level of discretion and professionalism when handling sensitive information
• Proven capacity to work in a team as well as independently
• Knowledge of Salesforce (or similar CRM) or ability to quickly learn Salesforce as a grants management platform
• Ability to synthesize large amounts of information
• Ability to prioritize in a fast-paced environment
•  Proactive mindset with the ability to anticipate needs and solve problems independently
• Comfortable working with leadership, board members and cross-functional teams
•  Proficiency with common office and collaboration tools (e.g., calendars, documents, spreadsheets, presentation software)

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.

Cultivate Innovation & Strategy: Create new and better ways for the organization to be successful.

• Come up with useful ideas that are new, better, or unique
• Introduce new ways of looking at problems
•  Encourage diverse thinking to promote and nurture innovation

Communicate Effectively: Develop and deliver communications that convey a clear understanding of the unique needs of different audiences.

• Attentively listen to others
•  Adjust to fit the audience and the message
• Provide timely and helpful information to others across the organization
• Encourage the open expression of diverse ideas and opinions

Collaborate: Build partnerships and work collaboratively with others to meet shared objectives.

• Work cooperatively with others across the organization to achieve shared objectives
•  Represent own interests while being fair to others and their areas
• Partner with others to get work done
• Credit others for their contributions and accomplishments
• Gain trust and support of others

Operate with Integrity: Demand the highest ethical standards from self and others by setting an example of positive attitude and professionalism.

• Demonstrate ethical behaviors which promotes Larry H. Miller standards
• Show stewardship in providing a neat, orderly, and safe work environment
• Follow LHMCO policy and procedures when conducting business with customers, other employees, vendors and Government officials
• Observe safety and security procedures and uses equipment and materials properly

Physical Requirements:

• Work performed in an office setting
• Some evening and weekend work required (representing at events)
• Regularly required to sit, stand, bend, reach and move about facilities
• To perform other duties as required

About the Larry H. & Gail Miller Family Foundation

The Larry H. & Gail Miller Family Foundation/Miller Family Philanthropy serve as the charitable arm of the Larry H. & Gail Miller family as well as for the Larry H. Miller Company. Our mission is to enrich lives and we do this through our core values of integrity, hard work, stewardship, and service.

The Miller Family Foundation is dedicated to enriching lives and communities throughout the United States by partnering with 501(c)(3) organizations that provide services and equitable access in the following areas:

·       Health and Medicine

·       Shelter and Food Security

·       Education and Skill Development

·       Jobs and Economic Self-reliance

·       Cultural and Spiritual Enrichment

 The Miller Family Foundation operates within the Miller Family Office. The Miller Family Office serves to help the Miller family operate cohesively and equitably by providing a platform wherein all Miller family members can share their views, provide input, and contribute to the well-being of the family. The Miller Family Office facilitates personal growth, academic opportunity, and financial, professional, and social development.

Why join us?

A career at the Larry H. Miller Company means being part of a team that values your opinions and contributions and that empowers you to bring your whole, authentic self to work. Here, our associates can help fulfill the Miller family’s mission to enrich lives through the work that they do every day.

You will learn and work alongside inspirational leaders and colleagues who are equally passionate and committed to fostering an inclusive, growth-centered, and rewarding culture. Our Total Rewards program — which includes competitive pay, benefits, continuous learning, recognition, career growth, and life balance components — is designed to support the varying needs of our diverse and global associates.

Note: The need may arise to revise, supplement, or rescind portions of this job description, and the Miller Family Office reserves the right to do so at any time. Employee shall be required to meet the qualifications and perform the duties of any revised job description.