Physician & Preceptor Administration Program Director - Hybrid Indy

aFit Staffing Inc.

Indianapolis, IN

JOB DETAILS
LOCATION
Indianapolis, IN
POSTED
30+ days ago

Physician & Preceptor Administration Program Director


Be part of a transformative effort to improve the health and well-being of rural communities across Indiana.

Our client is leading Indiana’s 5-year Rural Health Transformation Program, including the Make Rural Indiana Healthy Again Regional Grants, a historic $600M investment to strengthen healthcare access, prevention, and system resilience across 64 fully rural and nine partially rural counties. This initiative brings together state leadership, healthcare providers, and community organizations to design and implement solutions that reflect local needs while advancing a shared, statewide vision for better health outcomes.

This role leads the administration of physician and preceptor stipend programs that directly expand clinical training capacity across rural Indiana.


About the Role

The Physician & Preceptor Administration Program Director plays a central role in advancing Indiana’s rural healthcare workforce strategy by overseeing stipend programs that support clinical preceptors and training opportunities. This position ensures that stipend administration is accurate, compliant, and aligned with program goals, enabling expanded access to hands-on clinical training across rural communities.

Working within the statewide RHTP governance structure, this role collaborates closely with IDOH leadership, workforce initiative teams, healthcare providers, training partners, and community organizations. The Program Director is responsible for managing the full lifecycle of stipend administration, including eligibility verification, payment coordination, compliance oversight, and reporting.

This is a highly visible, detail-oriented leadership role that blends program management, financial oversight, and stakeholder coordination. The position serves as a key operational link across partners, ensuring that workforce investments are implemented consistently and effectively statewide.

What You’ll Do

Program Administration & Operational Leadership

Establish and manage the systems that support effective stipend program delivery.

  • Develop and maintain standardized processes for stipend administration
  • Create and manage program documentation, procedures, and workflows
  • Maintain centralized tracking systems for participants and stipend agreements
  • Coordinate with legal, compliance, finance, and program leadership teams

Eligibility & Enrollment Management

Ensure participants meet program requirements and are properly onboarded.

  • Verify eligibility based on defined program criteria
  • Ensure agreements are executed prior to stipend disbursement
  • Track participant enrollment, renewals, amendments, and expirations
  • Maintain accurate records of participation status

Payment Administration & Financial Oversight

Ensure timely, accurate, and compliant stipend payments.

  • Calculate stipend amounts based on approved agreements
  • Coordinate timely disbursement of payments
  • Monitor compliance with stipend terms and service requirements
  • Resolve payment discrepancies and respond to program inquiries
  • Maintain payment schedules and audit documentation

Reporting, Documentation & Compliance

Provide transparency and accountability across program operations.

  • Prepare monthly payment, utilization, and budget reports
  • Maintain audit-ready documentation and records
  • Develop annual program reports for leadership and governing bodies
  • Support tax reporting requirements and data requests

Stakeholder Engagement & Program Support

Serve as a trusted resource for participants and partners across the state.

  • Act as the primary point of contact for stipend-related inquiries
  • Provide guidance to participants on program requirements and expectations
  • Coordinate communication with prospective and active preceptors
  • Support leadership with program analysis, insights, and recommendations

What You Bring

SkillRequired / DesiredYears of Experience
Bachelor’s degree in public health, health administration, public policy, workforce development, education, business administration, or related fieldRequired
Experience in workforce development, grant management, project management, program administration, or related workRequired5 years
Experience working with healthcare organizations, rural communities, training providers, or public health systemsRequired
Knowledge of workforce development strategies, credentialing pathways, and training program implementationRequired
Knowledge of compliance, budgeting, and reporting requirements for state or federal programsRequired
Ability to manage multiple projects simultaneously with strong attention to detailRequired
Strong communication, facilitation, and relationship-building skillsRequired
Knowledge of rural health delivery, care coordination, or health system transformationRequired
Experience with CMS-funded programs, federal grants administration, or large-scale workforce initiativesHighly Desired
Familiarity with Indiana’s rural health landscape, including hospitals, FQHCs, EMS, behavioral health providers, and community organizationsHighly Desired
Experience collaborating with statewide associations, training institutions, or multi-stakeholder coalitionsHighly Desired


Work Environment & Travel

  • Hybrid role based in Indianapolis, Indiana
  • 2 days onsite at the IDOH office in downtown Indianapolis and 3 days remote
  • Standard schedule of 37.5 hours per week
  • Participation in regular statewide meetings, check-ins, and trainings
  • Travel may be required, including in varied weather conditions
  • Ability to lift up to 40 lbs may be required
  • Travel reimbursement provided in accordance with Indiana State Travel policy

Why This Role Matters

This role directly supports the expansion of clinical training capacity across rural Indiana by ensuring that physician and preceptor stipend programs are administered effectively and consistently. By enabling providers to participate in training and mentorship, you help build a stronger, more sustainable healthcare workforce that improves access and outcomes for rural communities.

About the Company

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aFit Staffing Inc.