Plant Purchaser & Support Coordinator - Dover

Join Our Team as a Plant Purchaser & Support Coordinator!

Work Location: Dover, DE
Department: Admin
Reports To: Plant Manager & Director of Purchasing
FLSA Status: Non-Exempt
Travel Requirements: Up to 10%

Who We Are Looking For

We are seeking a highly organized, detail-oriented Plant Purchaser & Support Coordinator to support the day-to-day operations of our Dover, Delaware manufacturing facility. This role is ideal for someone who enjoys balancing purchasing, inventory coordination, logistics, and administrative responsibilities in a fast-paced manufacturing environment.

You are someone who anticipates operational needs, follows purchasing activity from request through delivery and invoice reconciliation, and keeps accurate records that help production and warehouse teams stay on schedule. You communicate effectively with suppliers, carriers, and internal teams and are comfortable moving between office administration, SAP transactions, inventory tracking, and plant support activities.

If you're experienced in manufacturing purchasing, enjoy solving supply and inventory challenges, and take pride in keeping operations organized and moving forward, we'd like to hear from you.

Why You Should Apply

This is a hands-on role with direct impact on material availability, production continuity, inventory accuracy, and the overall effectiveness of the Dover facility.

You'll work closely with Purchasing, Production, Warehouse, Customer Service, and plant leadership while managing a broad range of purchasing and operational support activities. The position offers exposure to the full procurement cycle, SAP-based inventory processes, supplier coordination, logistics, and continuous improvement within a global manufacturing organization.

If you enjoy variety, ownership, cross-functional collaboration, and seeing the direct operational impact of your work, this position offers an opportunity to become a key resource for the Dover team.

Who We Are

Uzin Utz North America, Inc. is a leader in flooring installation systems and a North American subsidiary of Uzin Utz SE, based in Ulm, Germany. Since 1911, Uzin Utz SE has been a global innovator in product systems for flooring installation and maintenance. We are committed to fostering a culture of safety, sustainability, and operational excellence across all levels of our organization.

In the United States and Canada, Uzin Utz North America offers its products under the renowned UZIN, WOLFF, and PALLMANN brand names, delivering industry-leading solutions for flooring professionals.

Position Overview

The Plant Purchaser & Support Coordinator plays a critical role in ensuring the smooth and efficient operation of the Dover facility by integrating administrative support with purchasing, inventory management, and logistics coordination. This position maintains accurate documentation, helps secure timely material availability, and supports day-to-day plant activities that enable uninterrupted production.

Serving as a central communication hub for the plant, this role works closely with purchasing, production, customer service, warehouse teams, suppliers, and carriers to streamline purchasing processes, monitor inventory, coordinate deliveries, and proactively address potential supply chain risks.

Key Responsibilities

• Create, manage, and track purchase orders in SAP and Concur for raw materials, packaging, consumables, spare parts, and general plant supplies.

• Administer purchase orders through the full procurement cycle, including supplier acknowledgments, delivery updates, expediting, and documentation.

• Communicate with suppliers and carriers to support on-time delivery and resolve delays, changes, or discrepancies.

• Assess production material requirements and coordinate with warehouse and production teams to support timely replenishment.

• Monitor inventory levels for raw materials, packaging, spare parts, and other production-related supplies and coordinate replenishment actions.

• Track daily silo levels and update Automation X to support accurate material reporting and availability.

• Update inventory tracking records and support annual inventory audits, routine cycle counts, and overflow warehouse coordination.

• Manage spare-parts inventory, including ordering, receiving, stocking, and monitoring consumption to support maintenance and minimize downtime.

• Schedule bulk truck deliveries in alignment with production planning and promptly communicate changes to warehouse personnel.

• Receive inbound shipments in SAP, verify supporting documentation, and ensure inventory records are updated accurately.

• Prepare shipping documentation, including delivery notes, labels, inspection sheets, customs paperwork, and bills of lading.

• Verify order-pick accuracy, collect batch documentation, and support warehouse labeling and filing requirements.

• Generate SAP reports to support production scheduling, purchasing visibility, and inventory planning.

• Review and reconcile supplier invoices against purchase orders, receivers, pricing, and freight charges; resolve discrepancies to support timely payment.

• Update SAP financial fields, including freight charges as needed, to maintain accurate cost and inventory records.

• Greet visitors, manage incoming calls, and oversee site access procedures.

• Coordinate plant meetings, trainings, events, general office activities, mail, office supplies, PPE, and other site needs.

• Support new-hire onboarding and provide administrative assistance across plant teams.

• Perform SAP data entry, maintain key operational records, and assist with month-end administrative tasks.

• Support rotational purchasing functions for other UUNA plants or facilities as needed.

• Other duties as assigned. Duties, responsibilities, and activities may change at any time with or without notice.

Education, Experience & Qualifications

• 3+ years of purchasing or procurement experience within a manufacturing environment.

• Experience with SAP and/or Concur, ERP/MRP systems for purchase order management, material planning, inventory, and supplier tracking,

• Working knowledge of procurement processes, supplier coordination, inventory management, and manufacturing operations.

• Analytical and problem-solving skills with the ability to identify purchasing or inventory issues and support timely resolution.

• Excellent communication, organizational, and time-management skills.

• Proficiency with Microsoft Office, particularly Excel, Word, Outlook, and PowerPoint.

• Ability to manage multiple priorities and work effectively across purchasing, production, warehouse, finance, quality, and administrative functions.

• Ability to travel up to 10% as business needs require.

• Associate's or bachelor's degree in Business Administration, Supply Chain Management, Procurement, or a related field.

• Knowledge of lean manufacturing, cost-reduction strategies, and inventory optimization.

What Will Make You Successful

We're looking for someone who demonstrates:

• Strong attention to detail and a commitment to accurate purchasing, inventory, and supplier documentation.

• Excellent time management with the ability to coordinate multiple purchase orders, supplier communications, deliveries, and administrative priorities.

• Adaptability and sound judgment when responding to changing production requirements or supply-chain conditions.

• Practical procurement and supply-chain knowledge, including supplier performance, quality, cost, delivery, and replenishment considerations.

• Strong collaboration and relationship-management skills across internal teams, suppliers, and carriers.

• Analytical problem-solving and a continuous-improvement mindset.

• Ownership, follow-through, and the ability to proactively identify needs before they disrupt plant operations.

Benefits

• Competitive base compensation

• Medical, Dental, and Vision Insurance (generous employer contribution)

• Employer-paid Life, Short-term, and Long-term Disability Insurance

• Supplemental benefit options available

• 401(k) with employer match and immediate vesting