Police Records Technician
Salary
$43,064.79 - $64,598.29 Annually
Location
Police Department City of Sanford, FL
Job Type
FULL TIME
Job Number
26-00074
Department
Police Department
Opening Date
11/03/2026
Closing Date
11/17/2026 5:30 PM Eastern
Description
POLICE DEPARTMENT
Under direct supervision, the purpose of the position is to provide technical, clerical, and customer service work related to the intake, maintenance, processing, dissemination and retention of Police records. Employees in this classification function in an entry-level capacity to perform a variety of police records and information systems work in response to internal and external requests requiring the application of communication skills and considerable knowledge of standard business and records maintenance and retention procedures and operations.
Examples of Duties
Greets and receives persons entering the department in a courteous and professional manner; assists persons seeking information and reports; assists officers, investigators, or other employees with records information as required.
Processes general reports; classifies reports and completes statistical reporting; files and distributes reports as required.
Conducts records checks as required in compliance with department, State and Federal procedures.
Processes and answers mail; responds to telephone calls concerning City services.
Classifies crimes for UCR (Uniform Crime Reporting) reporting according to guidelines; processes reports for UCR submittal and enters information into computer as necessary.
Prepares, files and distributes criminal reports as required; provides releasable information.
Receives, issues receipts and processes monies for report copies and record services.
Files criminal reports, fingerprint cards, photographs and other miscellaneous information.
Processes Notices or Arrest Affidavits for transmittal to other governmental agencies requiring said information.
Conducts computer entry of daily reports in a timely manner; processes daily accident, incident and arrest reports.
Assists other police agencies in checking records; assists insurance companies when requesting information of an accident.
Conducts skilled administrative tasks requiring use of automated office systems, e.g., computers, telephones, facsimile machines, photocopiers, calculators, adding machines.
ADDITIONAL POSITION FUNCTIONS
Performs related duties as directed when such duties are a logical and appropriate assignment to the position.
Minimum Qualifications
High School graduation or GED equivalent; supplemented by some experience demonstrating ability to perform the essential functions of the work; must have general computer literacy skills with standard software packages.
Employee shall obtain the National Incident Management System ICS-100 Introduction to the Incident Command System and IS-700 National Incident Management System, An Introduction within six (6) months of employment. The following courses are designed to provide a baseline, as they introduce basic NIMS and ICS concepts and provide the foundation for higher-level Emergency Operations Center- (EOC), MACS, and ICS related training.
Supplemental Information
Knowledge of pertinent federal, state and local rules, regulations, ordinances, and other regulatory standards applicable to the work.
Intermediate level business mathematics, including addition, subtraction, multiplication, division, percentages and decimals.
Ability to interpret a variety of instructions in written, oral, diagram, or schedule form.
Ability to utilize personal computers, standard office equipment and standard software applications, e.g., word processors, database software, spreadsheet applications.
Ability to maintain effective records maintenance and file management systems.
Ability to communicate effectively both verbally and in writing.
Ability to establish and maintain effective working relationships and communications with co-workers, internal/external customers, department management and the public.
PHYSICAL REQUIREMENTS
While performing the essential functions of this job the employee is regularly required to stand, walk, use hands to finger, handle, or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl, and lift and/or move up to 20 pounds. Some tasks require visual abilities. Some tasks require oral communications ability.
Part of the City of Sanfords success is due to the efforts and loyalty of employees of our City. The City of Sanford offers a comprehensive benefits package to its classified full-time and part-time employees, elected officials, and retirees.
City benefit offerings provide a competitive edge for employment recruitment and retention. In some cases the City funds 100% of the benefits; in most cases City subsidies are common.
Medical Insurance, Dental Insurance, Vision Insurance, Health Reimbursement Account, Tuition Assistance Reimbursement, FRS Retirement Plan, Paid Time Off (General/Fire Employees), Paid Sick Leave/Paid Vacation Leave (Police), Bereavement Leave, Paid Military Leave, EAP Program, Short Term Disability Insurance, Paid Employee Life Insurance (1 x annual salary), Paid Holidays, Paid Jury Duty, Workers Compensation, Social Security/Medicare (50%), Protective Safety Equipment, Uniforms.
Supplemental Benefits
Hospitality Indemnity Plan, Personal Cancer Indemnity Plan, Critical Illness, Voluntary Employee Supplemental Life Insurance, Dependent Life Insurance, 457 Deferred Compensation Retirement Plan, Short Term Disability, 10 Year Level Term Life Insurance.
Other Benefits
Fitness Center, Wellness Center for members of Citys Health Insurance program, Wellness Incentive Program, Employee Assistance Program, Bi-Weekly Pay Checks, Direct Deposit, Employee Recognition Events, Free Flu Shot, Free Parking, Bi-Lingual Pay, Recruitment Bonus (Police), Safety Incentive program.
Flexible Spending Account
Section 125 Cafeteria Plan Flexible Spending Accounts (FSAs) allow employees to set aside dollars on a pre-tax basis to pay for dependent day care and medical, dental, and vision expenses that are not covered by insurance. Employees can contribute up to $3,400 on a pre-tax basis for medical expenses. Dependent day care expenses are set by the IRS at a maximum of $3,750 per plan year. Employees should estimate expenses to be incurred carefully, as penalties may be imposed by the IRS. For more information please contact our benefits department.
01
Which of the following best describes your highest level of completed education?
02
What best describes your ability to utilize personal computers, standard office equipment and standard software applications, e.g., word processors, database software, spreadsheet applications?
03
What best describes your records management related experience?
04
What best describes your level of experience in Florida Public Records Statues?
05
What best describes your years of experience with current local, state and federal laws, ordinances, municipal codes and regulatory standards applicable to police records?
06
What best describes your level of experience in classifying crimes for Uniform Crime Reporting (UCR) reporting according to guidelines; processes reports for UCR submittal and entering information into a computer?
07
Do you have the ability or can a reasonable accommodation be made in order for you to regularly stand, walk, use hands to finger, handle or feel objects; reach with hands and arms, climb or balance, stoop, kneel, crouch or crawl and lift, and/or move up to 20 pounds?
Required Question
Employer City of Sanford
Address 300 N. Park Ave.
Sanford, Florida, 32771
Phone 407-688-5134
Website http://www.sanfordfl.gov
| Location | Sanford, FL |
| Salary | $43,064.79–$64,598.29 Per Year |
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