We are seeking an organized, proactive, and detail-oriented Preconstruction Coordinator to join our team! This is an exciting opportunity to play a key role in the planning and preparation of heavy civil construction projects throughout the Greater Phoenix Valley. Working closely with the Preconstruction Manager, project teams, consultants, utility providers, and public agencies, you'll help ensure projects are thoroughly prepared for successful execution before operations begin. Our jobsites are located locally, so no out-of-town travel is expected.
The Preconstruction Coordinator supports the successful planning and execution of preconstruction activities from project award through transition to Operations. This position is responsible for coordinating project readiness efforts, tracking critical deliverables and deadlines, maintaining project documentation, and proactively following up on outstanding items to keep projects moving forward. The ideal candidate is highly organized, an excellent communicator, and thrives in a fast-paced construction environment where managing multiple priorities is essential.
What You'll Do:
- Support preconstruction activities from project award through turnover to Operations
- Assist the Preconstruction Manager in coordinating project readiness activities, deliverables, and deadlines
- Maintain project schedules, action item logs, and preconstruction tracking tools
- Monitor project progress and proactively identify outstanding items requiring follow-up
- Coordinate and document preconstruction meetings, including meeting minutes and action item tracking
- Assist in preparing project turnover documentation and handoff materials
- Coordinate utility-related activities with utility companies, municipalities, engineering consultants, and project stakeholders
- Track utility investigations, design efforts, approvals, relocations, and related project requirements
- Support permitting and agency coordination efforts as directed
- Coordinate activities and deliverables of engineers, surveyors, geotechnical consultants, utility consultants, and other project partners
- Track design reviews, comments, revisions, and outstanding issues
- Follow up with stakeholders to ensure project deliverables are completed on schedule
- Maintain organized and accurate project documentation, records, and tracking systems
- Prepare reports, correspondence, meeting agendas, and project status updates
- Maintain project tracking logs, including utility, permit, consultant, action item, and project readiness logs
- Serve as a liaison between Preconstruction, Operations, consultants, utility providers, agencies, and project stakeholders
- Communicate project updates, outstanding items, and schedule impacts to appropriate team members
- Build and maintain positive working relationships with internal and external partners
- Assist with department initiatives, process improvements, and special projects
- Other duties as assigned by supervisor
What You Bring:
- Exceptional organizational and time management skills
- Strong follow-through and accountability
- Ability to manage multiple projects, deadlines, and competing priorities simultaneously
- Ability to proactively identify issues and drive action items to completion
- Strong administrative and project coordination capabilities
- Excellent verbal and written communication skills
- Strong interpersonal skills and ability to work with diverse stakeholders
- High attention to detail and accuracy
- Strong problem-solving and critical-thinking abilities
- Ability to work independently while contributing to a team environment
- Professionalism and discretion when handling confidential information
- Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, Teams, and Adobe Acrobat
- Experience coordinating multiple stakeholders and maintaining project documentation
- Ability to communicate effectively with project teams, consultants, utilities, agencies, and clients
- Familiarity with construction project processes, documentation, and scheduling concepts preferred
- Knowledge of heavy civil construction, utility coordination, permitting, or public works projects preferred
Education & Experience:
- Minimum of two (2) years of experience in construction administration, project coordination, project support, or a related role
- Experience managing multiple deadlines and priorities in a fast-paced environment
- Strong proficiency with Microsoft Office applications
- Associate's Degree or Bachelor's Degree in Construction Management, Business Administration, Engineering, or a related field preferred; equivalent experience may be considered
- Experience supporting heavy civil construction projects preferred
- Experience with utility coordination, permitting, agency coordination, or consultant management preferred
- Familiarity with public works, CMAR, Design-Build, or alternative project delivery methods preferred
- Experience working with project schedules, construction documentation, and project tracking systems preferred
Why Join Us:
- Privately owned company with strong, steady growth
- Opportunity to support high-profile civil infrastructure projects throughout the Valley
- Collaborative environment that values teamwork, communication, and accountability
- Exposure to all phases of project planning and preconstruction
- Opportunity to work closely with industry professionals, consultants, utility providers, and public agencies
- Supportive culture focused on continuous improvement and professional growth
- Real opportunity for advancement as the company continues to grow. We're looking for someone who enjoys solving problems, staying organized, and helping project teams succeed.
Work Environment
This is a full-time, in-office role working closely with Preconstruction, Operations, and project teams. The position requires frequent interaction with internal and external stakeholders and occasional visits to active construction projects and field meetings. Candidates should be comfortable working in a fast-paced environment while managing multiple priorities and deadlines.
If you're a highly organized professional who enjoys coordinating projects, building relationships, and helping move construction projects from planning to execution, we'd like to connect!
DCS Contracting, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status.
We look forward to reviewing your application!
Equal Opportunity Employer, including disabled and veterans.