Levy Sector
Position Title: Premium Administrative Assistant
Pay Range : $23 per hour
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Diversity of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!
Are you looking for a job with competitive wages, one in which you can learn and grow and be a part of a great team? We're hiring! Great team member perks like Instapay (early access to your wages) and high interest savings both through the EVEN app.
From the stadium to the head table, Levy leverages unbridled creativity, custom strategies, impeccable service, and true love for great food to create unforgettable experiences. Founded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country.
For more information on what we are about as a company, check us out by following the link below:
Job Responsibilities
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The Banquets Administrative Assistant is a full-time, office-based administrative role that serves as the organizational backbone of the Premium Events and Banquets department.
Create, update, and maintain daily office communication boards, break boards, assignment boards, and planning documents for Premium leadership and Culinary teams
Prepare and print daily operational packets, BEO booklets, and event materials for leadership, chefs, supervisors, and support teams
Manage weekly packet preparation including 7-day, 14-day, and 28-day planning materials and maintain department binders and master files
Create menu signage for buffets, tastings, chef's tables, coffee stations, and premium events
Review signage with culinary leadership, make edits as needed, and ensure all signage is prepared at least one week in advance
Submit and track internal operational requests such as power, tables, and setup needs through event systems while staying ahead of deadlines
Maintain office supply inventory including signage materials, lamination supplies, cardstock, labels, paper clips, and event support materials
Ensure coffee, tea, beverage signage, and supporting printed materials remain fully stocked and organized
Provide direct administrative support to the Premium Director, Assistant Director, Premium Managers, and Culinary leadership
Manage calendars, appointments, department deadlines, and meeting preparation
Prepare meeting agendas, attend meetings, and record meeting notes as needed
Coordinate and distribute post-event reports, recap documents, and operational communications
Answer telephones, direct calls, manage correspondence, and respond to department inquiries
Organize, copy, sort, and maintain department records, reports, and office files
Type, format, proofread, and edit reports, correspondence, and operational documents
Assist with special projects and additional administrative duties as assigned
Qualifications
Exceptional organizational skills and strong attention to detail
Strong ability to multitask and manage multiple deadlines simultaneously
Excellent written and verbal communication skills
Ability to work independently and proactively without constant supervision
Strong sense of urgency, follow-through, and problem-solving ability
Professional and polished office presence
Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
Experience with Canva or similar design software strongly preferred
Previous experience in administrative support, office coordination, executive assistance, or operations support preferred
Hospitality or event industry experience is helpful, but not required
Flexibility to occasionally support early mornings, evenings, or weekends depending on event schedules
Apply to Levy today!
Levy is a member of Compass Group USA
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Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Certain positions may require Florida Level 2 background screening. Details:
Associates of Levy are offered many fantastic benefits.
Instapay (early access to your wages) and high interest savings both through the EVEN app
Associate Shopping Program
Health and Wellness Program
Discount Marketplace
Employee Assistance Program
For positions in Washington State, Maryland, or to be performed Remotely, click here ( or copy/paste the link below for paid time off benefits information.