Procure to Pay / Freight Pay Specialist

Are you looking for an opportunity to turn your ambition and your people skills into a rewarding career with an industry leader? Join our team at American Tire Distributors! As the nation's premier tire distributor, ATD’s coast-to-coast distribution network provides approximately 80,000 customers across the U.S. and Canada with rapid and frequent delivery of high quality tires, custom wheels and shop supplies. 

   

Position Description: 

The Procure to Pay Coordinator/Freight Pay Specialist manages escalated AP invoice and National Accounts disputes. This role involves proactive review of departmental reports to identify process failures, collaboration with IT partners for resolution, and building strong relationships with suppliers and internal stakeholders through participation in supplier meetings.

*This position is based out of the Huntersville/Charlotte area and requires regular on-site (hybrid) presence at the corporate office.

Key Responsibilities

• Audit third‑party management fee billing to confirm accuracy, contractual compliance, and proper application of fee structures.
• Audit carrier invoices for accuracy, including rates, fuel, accessorials, and contracted terms.
• Collect overpayments made to carriers and the third‑party provider, ensuring timely recovery and accurate financial reconciliation.
• Monitor third‑party performance to ensure accurate carrier payments, timely processing, and compliance with service‑level expectations.
• Oversite, guidance and assistance resolving invoice discrepancies, exceptions, and carrier disputes.
• Collaborate with Transportation, AP, and third‑party providers to ensure alignment on processes and payment accuracy.
• Maintain documentation and reporting related to freight audit results, exceptions, and corrective actions.
• Support continuous improvement initiatives to strengthen controls, reduce errors, and enhance payment accuracy.
• Ensure adherence to company policies, financial controls, and audit requirements.

Develop and maintain reporting to support freight audit accuracy, third‑party performance monitoring, overpayment recovery tracking, and operational visibility.

Qualifications

• 3+ years of experience in freight payment, transportation finance, AP, or related audit functions.
• Strong analytical skills with the ability to interpret rate tables, contracts, and carrier billing structures.
• Experience working with third‑party freight payment providers preferred.
• Experience with Coupa for invoice processing, workflow review, or financial controls required.
• Experience with Oracle Transportation Management System (Oracle TMS) required.
• Proficiency in Excel with
• High attention to detail and strong problem‑solving abilities.
• Effective communication skills and ability to work cross‑functionally.
• Ability to manage multiple priorities in a fast‑paced environment
  
  Skills
  
• Balances Stakeholders
• Decision Quality
• Costing and Budgeting
• Data Collection and Analysis
• Data Control
• Database User Interfaces and Queries
• Ensures Accountability
• Instills Trust
• Nimble Learning
• Plans & Aligns
• Policy & Procedures
• Optimizes Work Processes
• Review and Reporting
• Situational Adaptability
• Tech Savvy
• Verbal Communication
• Action Planning
• Financial Acumen

Physical Demands/Working Conditions

Physical Demands Category: Office

Physical Demands/Work Environment/Travel Requirements:
• Physical demands: While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance, stoop, kneel, crouch or crawl; talk, hear, taste and/or smell; the employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
• Work environment: While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.
• Travel required: As required by the position.

Our people are passionate about what they do, the product they sell, and the customers they serve. If you're looking for an opportunity to be a part of a work family that values collaboration, innovation and dedication, we're the right company for you.

Build a challenging and rewarding career with us!

American Tire Distributors is an Equal Opportunity Employer and Drug Free Workplace

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