Procurement Contract Administrator

Procurement Contract Administrator

Salary

$108,846.40 - $150,779.20 Annually

Location

Santa Ana

Job Type

Full-Time

Job Number

8272MA-1026-021 (O)

Department

County Executive Office

Opening Date

10/15/2026

Closing Date

10/22/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

CAREER DESCRIPTION

PROCUREMENT CONTRACT ADMINISTRATOR

Salary may be negotiable within the range listed above, based on position requirements and successful candidates qualifications, subject to appropriate authorization.

OPEN TO THE PUBLIC

This recruitment will establish an open eligible list that will be used to fill current and future Procurement Contract Administrator positions. The eligible list established may also be used to fill positions in similar and/or lower classifications throughout the County of Orange.

DEADLINE TO APPLY

This recruitment will be open for a minimum of five (5) business days and will remain open until Thursday, October 22, 2026, at 11:59 P.M. PST.

Qualified applicants are encouraged to apply immediately.

THE OPPORTUNITY

The County of Orange has an exciting opportunity for a Procurement Contract Administrator. The selected candidate will have a range of responsibilities and tasks related to complex solicitations, contract administration as well as oversight of procurement related programs. They will oversee contracts and procurement activities for various designated work units by strategizing, coordinating, and taking necessary actions to accomplish management goals. Additionally, they will carry out analytical and administrative duties to ensure that their specific assignment adheres to all relevant policy/procedure, government contract codes, and other applicable statues.

The incumbents will be responsible for supervising management and non-management level staff, establishing performance expectations, monitoring work performance and holding staff accountable for meeting established goals and standards. Responsibilities also include conducting performance evaluations, coordinating training, and implementing hiring, discipline, and termination procedures.

Click here for more information about the County of Orange.

Click here for more information about the Procurement Office.

DESIRABLE QUALIFICATIONS

The ideal candidate will possess experience in public or private sector procurement, contracting, and/or other related fields. The incumbent will demonstrate professional experience in the administration, management and compliance oversight of commodities, services, professional services, human services, and/or construction contracts or programs including but not limited to, soliciting, developing, administering, and monitoring contracts or related programs, while ensuring compliance with local, federal, and state requirements. In addition, the ideal candidate will have extensive knowledge and experience in the following core competencies:

Technical Knowledge | Technical Skills

• Proven experience conducting various appropriate methods of solicitations and/or overseeing various contract types for contract types for compliance.
• Experience researching, analyzing, and organizing technical or complex contract specifications, scopes of work or related program guidance documents, and working with customers for an overall successful solicitation process or program.
• Experience in developing/analyzing appropriate solicitation types including evaluation criteria, for appropriate scoring of proposals and bids received. Experience in conducting solicitation evaluation panels and supplier interviews, during the solicitation process.
• Developing, drafting, negotiating and administering contracts or related programs.
• Evaluating and analyzing supplier capability and managing supplier performance and relationships.
• Interpreting and correctly applying regulations, policies and procedures related to fiscal, compliance, or funding source requirements (including State and Federal).
• Monitoring contract compliance.

Analytical Skills | Problem Solving

• Identifying, analyzing, and resolving issues, acting decisively, committing to action, and making decisions that reflect sound judgement.
• Demonstrating extensive experience and knowledge in the interpretation and analysis of legislative data, laws, rules, regulations, and policies pertinent to procurement and contracts and carrying out their enforcement.
• Ability to develop and measure organization performance through the development and management of performance metrics.
• Ability to research, collect, and utilize data to support recommendations and decisions, analyze stakeholder needs/constraints, and detect procurement and contracting industry trends and make recommendations accordingly.

Leadership | Supervision

• Demonstrating supervisory principles, practices and techniques including employee development, coordinating deadlines, prioritizing work demands, training, and assigning/monitoring work.
• Making well-informed and objective decisions by understanding the impact and implications on organizational goals.
• Effectively organizing and planning work tasks to ensure high productivity and efficiency.
• Working independently and managing time wisely in order to effectively prioritize multiple competing tasks.
• Building and managing positive forward focused customer-oriented work environments.
• Utilizing good judgment and diplomacy in dealing with difficult and sensitive situations.
• Holding staff accountable for performance expectations, quality of work and timely completion of assigned responsibilities, while addressing performance issues and ensuring compliance with established policies and procedures.

Verbal Communication | Written Communication

• Communicating effectively and professionally both verbally and in writing with individuals at all levels of the organization, and internal and external partners, including communicating core ideas to elected officials and County executives.
• Presenting ideas and complex material clearly, concisely, logically, and persuasively both in writing and orally.
• Establishing and cultivating effective working relationships with various staff members, community agencies, stakeholders, and resources.
• Strong customer services skills including responsiveness, active listening, attention to detail, collaboration, adaptability and conflict resolution.

SPECIAL REQUIREMENT

Please note Deputy Purchasing Agent certification must be obtained within three months of employment.

MINIMUM QUALIFICATIONS

Please click here to view the minimum qualifications as well as the physical, mental, environmental & working conditions for the Procurement Contract Administrator classification. NOTE: Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Services (N.A.C.E.S.).

RECRUITMENT PROCESSHuman Resource Services (HRS) will screen all application materials to identify qualified applicants. After screening, qualified applicants will be referred to the next step and notified of all further procedures applicable to their status in the competition.

Application Screening (Refer/Non-Refer)

Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applicants that meet the qualifications as listed in the job bulletin will be referred to the next step.

Structured Oral Interview | SOI (Weighted 100%)

The Structured Oral Interview is a timed assessment. Applicants will provide answers to job-related questions, which will be rated by a panel of subject matter experts using standardized evaluation criteria. Only the most qualified candidates will move advance to the next step in the recruitment process or will be placed on the eligible list.

Eligible List

Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.

Based on the Departments needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure.

Veterans Employment Preference

The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy.

ADDITIONAL INFORMATION

REASONABLE ACCOMMODATION

The County of Orange is committed to providing reasonable accommodations to qualified individuals with disabilities. Individuals who require a reasonable accommodation during the application or selection process should notify the recruiter listed on the job posting as soon as possible. Documentation supporting the accommodation request may be required.

EMAIL NOTIFICATION

Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.

NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com.

FREQUENTLY ASKED QUESTIONS:

Click here for additional Frequently Asked Questions.

For specific information pertaining to this recruitment, please contact Michelle Kozai at Michelle.Kozai@ceo.oc.gov or (714) 834-7308.

EEO INFORMATION

Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.

Please note that Extra Help employees are not eligible for the benefits listed.

Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits.

http://www.ocers.org/active-member-information

01

INSTRUCTIONS: The competencies listed in the desirable qualifications and in the minimum qualifications will be used to select the ideal candidate. Your answers to these supplemental questions should be descriptive and concise, and should highlight the areas you have developed expertise, matching your professional experience with the specific competencies. Resumes will not be accepted in lieu of completing these questions. If you have no experience, include "no experience" for the appropriate question. Responses of "See Work History," "See Resume" or copy and paste of work experience are not qualifying responses and will not be accepted in lieu of required information. By selecting "Yes" below, you acknowledge that you have read and understand this application requirement.

• Yes, I understand

02

Please indicate your level of procurement contract experience for the knowledge and abilities identified in the job bulletin. PLEASE NOTE: If you are using education or a certification to substitute for experience, you must provide a legible copy of your diploma or unofficial transcript. Please attach the supporting documentation to your application. Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Services (N.A.C.E.S.)

• One (1) year of experience as a Procurement Contract Analyst or its equivalent with the County of Orange
• Five (5) years of professional experience in administering procurement and contract administration management programs work related to assignment; which also includes one (1) year of lead/supervisory experience.
• Four (4) years of professional experience in administering procurement and contract administration management programs work related to assignment; which also includes one (1) year of lead/supervisory experience, AND a Bachelor's degree in finance, business administration, or related field. Diploma or unofficial transcript has been attached to this application.
• Three (3) years of professional experience in administering procurement and contract administration management programs work related to assignment; which also includes one (1) year of lead/supervisory experience, AND a Master's degree or higher in finance, business administration, or related field. Diploma or unofficial transcript has been attached to this application.
• None of the above

03

Do you possess a Deputy Purchasing Agent (DPA) certification? *Please note if you do not currently have a DPA certification you may be required to obtain the certification within three (3) months of employment.

• Yes
• No

04

Please indicate if you have one or more of the following licenses or certifications. Check all that apply. Please ensure to attach a copy of your certificate(s) to this application.

• Certified Professional Public Buyer (CPPB)
• Certified Public Procurement Officer (CPPO)
• Certified Professional of Supply Chain Management
• Six Sigma certification(s)
• None of the above

05

Please describe your experience managing complex procurement solicitations and administering contracts. Include your specific responsibilities for developing or managing solicitations, monitoring contract performance, addressing contract issues, and ensuring compliance with applicable policies, procedures, laws, and contract requirements. Please include where the experience was gained.

06

Please describe your experience overseeing procurement-related programs or functions. Include your role in developing strategies, coordinating activities or resources, and implementing processes or improvements to achieve organizational goals.

07

Describe your experience supervising or leading staff, including your responsibilities for assigning and delegating work, managing performance, coaching, training, and holding employees accountable. Please include where this experience was gained.

08

Please select the areas in which you have experience overseeing procurement, contracts, or procurement-related programs. Select all that apply:

• Public Works
• Health Services
• Law Enforcement / Public Safety
• Legal Services
• Human Services / Social Services
• Information Technology
• Professional Services
• Commodities / Goods / Supplies
• Facilities / Maintenance / Operations
• Environmental Services
• Transportation / Fleet
• Education / Community Services
• Financial Services
• Other Government or Highly Regulated Services
• None of the above

Required Question

Employer County of Orange

Address 400 W CIVIC CENTER DRIVE

Santa Ana, California, 92701

Phone 714-834-2555

Website https://hrs.oc.gov