Procurement Coordinator

Procurement Coordinator

Billerica, MA 01821
$72,000 - $85,000 a year
Weekends as needed

Procurement Coordinator
The Procurement Coordinator supports the purchasing and procurement process by coordinating purchase orders, communicating with suppliers, tracking deliveries, maintaining procurement records, and ensuring goods and services are obtained on time and at competitive prices.

Additional Responsibilities

• Coordinate day-to-day purchasing and procurement activities.
• Prepare, process, and track purchase orders and requisitions.
• Obtain and compare supplier quotations, pricing, and terms.
• Communicate with vendors regarding orders, pricing, delivery schedules, and issues.
• Monitor inventory levels and coordinate replenishment as needed.
• Track shipments and follow up on delayed or incomplete deliveries.
• Maintain accurate supplier, purchase order, invoice, and procurement records.
• Verify invoices against purchase orders and receiving documentation.
• Assist with supplier selection, evaluation, and relationship management.
• Support contract and pricing negotiations as required.
• Ensure purchases comply with company policies, budgets, and approval procedures.
• Work closely with Finance, Operations, Warehouse, and other departments to resolve purchasing issues.
• Prepare procurement reports and provide updates on purchasing activities and supplier performance.
• Identify opportunities to reduce costs and improve procurement processes.
• Assist in managing and updating the Supplier Scorecard System

Basic Qualifications

• Procurement, or a related field preferred.
• 1–3 years of experience in procurement, purchasing, supply chain, or a related administrative role.
• Must be a U.S. Citizen due to the nature of the work, compliance with federal contracts, and exposure to ITAR/EAR-regulated technical data.
• Strong organizational and time-management skills.
• Excellent communication and negotiation skills.
• Strong attention to detail and ability to manage multiple priorities.
• Proficiency with Microsoft Excel, Word, and purchasing/ERP systems.
• Ability to analyze pricing, quotes, and purchasing data.
• Strong problem-solving and follow-up skills.

Knowledge, Skills and Abilities

• Purchasing & procurement
• Vendor management
• Purchase order processing
• Supplier negotiations
• Inventory coordination
• Invoice and document management
• Cost analysis
• ERP/procurement systems
• Microsoft Excel
• Communication and organization

Work Environment

The job operates in a manufacturing atmosphere. The work environment characteristics described here are representative of those any employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is regularly exposed to:

• Vibration, or works near moving mechanical parts and high, precarious and congested places
• Occasionally exposed to risk of electrical shock
• Work on or near moving mechanical parts
• Exposed to prolonged risk of loud to moderate noise throughout the day.
• Hearing protection is recommended in all areas of the shop and is provided by the Company

Physical Demands

The physical demands described here are representative of those that must be met by and employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to:

• Walk; sit; stand; bend; lift; reach with hands and arms; stoop; kneel; crouch; crawl; use hands to fingers; handle or feel objects; and move continually during working hours
• Lift over 50 pounds, along with over the head lifting
• Vision abilities, peripheral vision, depth perception, and the ability to adjust and focus
• Able to work flexible hours – including over-time, and weekends to meet customer demands

Personal Protective Equipment required to perform the essential functions of this job

• ANSI rated metatarsal shoes
• Safety glasses
• Cut-resistant gloves