Procurement Coordinator

Procurement Coordinator

Salary

$58,854.00 - $82,416.00 Annually

Location

Spartanburg County, SC

Job Type

FTE - Full-Time

Job Number

101503

Agency

Spartanburg Community College

Opening Date

11/12/2026

Class Code:

AC30

Position Number:

101503

Normal Work Schedule:

Other

Normal Work Schedule (Other):

Monday- Thursday 8 AM - 5 PM Friday 8 AM - 1:30 PM

Pay Grade

GEN10

Hiring Range - Min.

$58,854.00

Hiring Range - Max.

$82,416.00

EEO Statement

Equal Opportunity Employer

Agency Specific Application Procedures:

The application must be completed to include unofficial transcript(s), all current and previous work history, salaries, and education. A resume may be attached, but not substituted for completing work history and education sections of the application.

Veteran Preference Statement

South Carolina is making our Veterans a priority for employment in state agencies and institutions.

• Description
• Benefits

Job Responsibilities

The Procurement Coordinator manages and coordinates the College's competitive solicitation process, including the development, issuance, evaluation, negotiation, and award of formal procurements. The position ensures solicitations are conducted timely, fairly, and in compliance with applicable South Carolina procurement laws, regulations, and College policies while supporting departments in obtaining goods and services necessary to meet institutional needs.

Executes the procurement functions to include the processing of purchase requisitions, purchase orders, conducting pre-bid conferences, site visits, awarding of contracts, monitoring of contracts for compliance, and handling vendor concerns for the college. Conducts pre- and post-contract negotiations and works with legal counsel when necessary. Conducts and documents market research regarding contractual change order requests and provides factual advice on change-order details. Executes the Notice to Cure process as needed. Makes decisions in the absence of the Procurement Director in compliance with SC laws.

Assists college personnel, SBTCE procurement staff, and State MMO as needed in the preparation and execution of competitive sealed bid packages (RFP's, RFQ's) that exceed the college's procurement authority. Submits Delegation requests to MMO in SCEIS/SCPro. Electronically manages storage of all procurement performed by MMO on SCC's behalf. Creates and keeps up-to-date logs of MMO placed contracts and submits change order requests as applicable. Updates contracts internally upon approved changes.

Prepares and executes competitive bid packages that are within the college's procurement authority. Prepares and successfully solicits competitive solicitations assigned by the Procurement Director. Audits procurement files with a state-provided checklist for document accuracy upon completion of the solicitation process and stores in the electronic database. Collects and stores annual COI forms from all contracted vendors during their contract terms.

Develops, executes, and monitors procurement project management report(s). Prepares required monthly and quarterly purchase order reports. Manages quarterly reports assigned, as well as state reporting such as Sole sources, Emergencies, and Minority Business Participation. Creates and maintains a log of all procurement contracts and their end dates. Runs and updates the new KPI reports quarterly. Serves as a major resource in the State procurement audit to ensure the college is following the State procurement guidelines and within the college's procurement certification requirements.

Conducts training for procurement matters across the college departmental areas to include State procurement guidelines and college policies and procedures. Provides training and guidance to college procurement power users who make entries into the college ERP system. Conducts one-on-one requisition training for all employees as needed. Assists the Procurement Director with the development of new training materials and programs. Schedules and co-hosts large-scale training events biannually with the Director. Updates training materials as applicable. Attends State and System procurement peer group training, initiates, and incorporates learned principles and practices into daily operations. Attends certification courses offered statewide and nationally to obtain professional Procurement certification. Incorporates and implements suggested training items into the SCC procurement day-to-day processes, and educates staff on items presented in these training courses as needed.

Makes purchases using the Procurement Department P-Card as needed. Facilitates, trains, and manages various purchasing programs across all campuses, ensuring purchases comply with applicable College and state procurement requirements. Serves as a secondary administrator for the P-Card program and assists with monthly audits, reconciliations, and allocations. Provides secondary administrative support for electronic purchasing accounts and platforms.

Minimum and Additional Requirements

A bachelors degree and experience in procurement and contracts.

Preferred Qualifications

Two years of experience in South Carolina state procurement, including experience independently managing formal competitive solicitations from development through award. Knowledge of state procurement laws, regulations, policies, and procedures and the ability to develop solicitation documents, coordinate evaluations, communicate with vendors, and maintain compliant procurement records.

Additional Comments

Evening/weekend hours and travel to other campuses may occasionally be required for scheduled events.

Spartanburg Community College is an affirmative action and equal opportunity employer for all qualified persons regardless of race, color, sex, including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.

Benefits for State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

Employer State of South Carolina

Agency Spartanburg Community College Address 107 Community College Drive

Spartanburg, South Carolina, 29303

Phone 864-592-4209

The language used in this document does not create an employment contract between the employee and the agency. This document does not create any contractual rights or entitlements. The agency reserves the right to revise the content of this document, in whole or in part. No promises or assurances, whether written or oral, which are contrary to or inconsistent with the terms of this paragraph create any contract of employment.