Procurement & Facilities Manager

Position Summary

The Procurement & Facilities Manager is responsible for overseeing leased facilities, supporting procurement operations, managing vendor relationships, and administering company PPE and uniform programs. This role plays a critical part in ensuring facilities operate efficiently, inventory remains adequately stocked, procurement processes are followed, and employees are equipped with compliant personal protective equipment in accordance with construction industry safety standards and regulations.

Key Responsibilities

Facilities Management

• Coordinate daily operations of leased facilities, including maintenance, repairs, and service requests.
• Serve as the primary point of contact for landlords, property managers, and service providers.
• Track lease agreements, renewal dates, and compliance requirements.
• Support office relocations, renovations, and space planning initiatives.
• Monitor facility-related budgets and expenses.
• Ensure facilities remain safe, functional, and aligned with operational needs.

PPE & Uniform Program Management

• Manage procurement, inventory, and distribution of construction-related PPE, including:
• Hard hats
• High-visibility apparel
• Gloves
• Eye protection
• Hearing protection
• Ensure PPE meets applicable OSHA, OHSA, CSA, and site-specific safety requirements.
• Maintain inventory levels across multiple offices and project locations.
• Track PPE issuance, replacements, and compliance updates.
• Partner with Health & Safety teams to align PPE programs with project hazard assessments and safety plans.
• Support employee onboarding by ensuring required PPE is available before employees arrive on site.
• Manage company uniform programs, including branded workwear and high-visibility clothing.
• Coordinate with suppliers to source durable, compliant, and cost-effective PPE and uniforms.
• Forecast PPE and uniform requirements based on workforce and project demands.

Procurement & Purchasing

• Source vendors, solicit quotes, and support vendor selection activities.
• Issue and track purchase orders.
• Maintain supplier records and procurement documentation.
• Coordinate purchasing activities for facilities, PPE, uniforms, and operational needs.
• Ensure compliance with company purchasing policies and procedures.
• Conduct cost comparisons and identify opportunities for savings and process improvements.

Vendor & Contract Management

• Develop and maintain strong relationships with suppliers and service providers.
• Monitor vendor performance, service quality, and responsiveness.
• Assist with contract administration, renewals, and negotiations.
• Ensure vendors meet company expectations and contractual obligations.

Administration & Reporting

• Maintain accurate records related to facilities, procurement, inventory, PPE, and vendor activities.
• Generate reports regarding:
• Procurement spending
• Vendor performance
• Facility costs
• PPE inventory and usage
• Support internal audits, safety inspections, and compliance initiatives.
• Analyze trends and provide recommendations for process improvements.

Qualifications

Required

• Minimum of 5 years of progressive experience in procurement, purchasing, supply chain, inventory management, facilities management, warehousing, or related operational functions.
• Experience working within construction, facilities, procurement, or other operational environments.
• Strong organizational, communication, and problem-solving skills.
• Proficiency in Microsoft Office Suite, particularly Excel and Word.
• Ability to manage multiple priorities in a fast-paced environment.

Preferred

• Bachelor's degree in Supply Chain Management, Business Administration, Logistics, or a related field.
• Experience working with ERP systems and procurement software.
• Knowledge of OSHA, OHSA, CSA, and construction-related PPE requirements.
• Experience managing inventory across multiple job sites and locations.

Core Competencies

• Vendor Management
• Procurement & Purchasing
• Inventory Control
• Contract Administration
• Cost Management & Analysis
• Regulatory Compliance
• Facilities Operations
• Negotiation Support
• Time Management
• Attention to Detail
• Cross-Functional Collaboration
• Problem Solving
• Safety Awareness

Work Environment

• Primarily office-based with regular interaction with field operations and construction personnel.
• Occasional warehouse, yard, or project site visits may be required.
• Fast-paced environment supporting multiple locations, vendors, and operational priorities.