Procurement & Inventory Specialist

At Holganix, we revolutionize the way the world grows by manufacturing and distributing a liquid microbial solution (think of it as a probiotic for soil) to primarily farmers (but also landscapers, golf courses, and performance turf users) across America and Canada. Our solution dramatically increases soil health, ultimately improving crop yield and reducing the need for other inputs like fertilizer, pesticides, and water. Additionally, our solution significantly impacts carbon sequestration in the soil and improves the carbon intensity score of a crop.

Job Description:

The Procurement & Inventory Specialist is responsible for managing site-level purchasing, supplier coordination, inbound material scheduling, receiving support, and inventory accuracy for a combined production and warehouse facility. This role ensures raw materials and supplies are available to support production needs while maintaining accurate inventory records and efficient material flow.

The position works closely with the Supply Chain Manager - Procurement & Inventory, production teams, warehouse personnel, suppliers, and receiving staff to prevent material shortages, control inventory levels, and support daily facility operations.

Key Responsibilities

• Coordinate purchasing activities for raw materials, supplies, and site needs
• Schedule inbound supplier deliveries and communicate delivery requirements
• Execute receiving activities and verify materials against purchase orders
• Maintain accurate inventory records in the ERP or inventory system using batch numbers for finished goods
• Monitor stock levels and help prevent shortages or excess inventory
• Audit outgoing product lot numbers for inventory accuracy
• Perform cycle counts and support inventory audits
• Communicate material issues, delays, or discrepancies to management
• Work with production and warehouse teams to ensure materials are available when needed
• Support supplier follow-up, order confirmations, and delivery tracking
• Help standardize procurement and inventory processes across facilities

Primary Areas of Accountability

• Raw material availability
• Inventory accuracy
• Supplier delivery coordination
• Receiving accuracy
• Purchase order follow-up
• Cycle count completion
• Site-level material flow
• Experience in procurement, inventory control, warehousing, or manufacturing operations
• Strong attention to detail and organizational skills
• Familiarity with ERP, MRP, or inventory management systems (NetSuite)
• Ability to communicate effectively with suppliers and internal teams
• Basic understanding of purchasing, receiving, and inventory control processes
• Ability to manage multiple priorities in a fast-paced production environment