Procurement Manager

Position summary

The Procurement Manager will assist in the continued implementation and ongoing oversight of the new global vendor management function.  The vendor management function will evolve to include and oversee vendor management services including contract management, third-party vendor risk assessment of providers, vendor registration and offboarding, strategic sourcing, contract review and management, buying, and relationship monitoring. Reporting to the Senior Manager, Vendor Management, the Procurement Manager will maintain strong strategic internal and external relationships to ensure the firm's needs and standards with regard to all aspects of vendor management are met and maintained.   

Job duties and responsibilities

• Jointly determine and execute on vendor management strategies aligned with firm priorities working with Reed Smith leadership team
• Contract review, negotiation, and management
• Vendor lifecycle management
• Exercises independent judgment regarding vendor selection, sourcing recommendations, contract terms, and procurement strategies.Maintain strategic procurement relationships through frequent interaction with the firm's strategic procurement partners, consultants, and top-spend vendors
• Development of vendor management policies and procedures that align with the firm's agreements, expectations, and contractual commitments
• Promote vendor management goals and activities to firm leadership and end users
• Communicate and assist with billing/payment issues internally and with vendors
• Investigate current and historical procurement records to respond to inquiries regarding spend
• Assist in establishing productive relationships and navigating cultural dynamics between firm leaders, business services stakeholders, and outsourced vendor management providers
• Makes recommendations to leadership regarding vendor relationships, sourcing decisions, and operational improvements
• Effectively identify and mitigate potential roadblocks or conflicts to enable effective operation of vendor management program
• Responsible for evaluating vendor performance and recommending corrective action or termination where appropriate.
• Responsible for managing procurement initiatives involving significant operational and financial impact to the Firm
• Ensure effective vendor management service delivery that meets firm leadership expectations and contractual commitments
• Assist with communication and rollout of policies and procedures to key business services stakeholders
• Manage other projects and additional duties as assigned

Job duties and responsibilities included are not exhaustive and may be supplemented asnecessary.  Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. 

Requirements

Education:

Bachelor's degree or commensurate experience

Experience: 

• 3-5 years of management experience; 3-5 years of procurement / vendor management experience
• Experience in Professional Services organization (such as law firm, consulting or accounting firm) desired

Skills: 

• Self-starting, engaging and innovative
• Ability to prioritize in a multi-tasking environment
• Commitment to superior quality and accuracy
  Willingness and ability to learn and adapt to change
• Experience creating and presenting analysis to be used in business decisions
• Demonstrated project management and negotiation skills
• Analytic and problem-solving skills
• Strong verbal and written communication skills
• Strong interpersonal skills
• Ability to work effectively with internal stakeholders, vendors, and support staff
• Ability to deal with stress associated with a fast-paced work environment, including handling the demands of multiple tasks on a daily basis.
• Ability to handle multiple tasks and diverse work problems on a daily basis and complete assignments within set timelines.
• Ability to work well as a member of a team and make judgment decisions and handle daily responsibilities with little or no supervision.
• Ability to adapt to changing work situations and grasp and apply new ideas.
• Ability to relate and interact with people at all levels within the Firm as well as with others from outside the firm (vendors).
• Ability to use independent judgment and discretion and adapt to changing work situations.

Additional information

Supervisory responsibilities: Vendor Management Specialist

Equipment used: Personal computer and other office equipment such as telephone,  calculator, copier, scanner, etc. Experience using Microsoft Excel, Word and PowerPoint, contract management system.

Essential job functions

• Ability to sit or stand for extended periods and perform tasks requiring prolonged and/or extensive computer use.
• Ability to use computers, telecommunications, and digital collaboration tools to perform core job responsibilities.
• Ability to communicate effectively.
• Ability to maintain attention to detail while analyzing complex information, managing multiple priorities, and applying sound judgment to decisions.
• Ability to work extended hours as required to meet project, client, or business needs.

Working conditions

You will be required to work in the office at minimum 4 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor.

Pay ranges
 $109,500 - $125,000.  This represents the presently anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

Employee benefits overview

Our comprehensive benefits package includes:

• 401(k) Retirement Plan
• Medical Insurance
• Health Savings Account (HSA)
• Virtual Health Services
• Dental Insurance
• Vision Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Critical Illness Insurance
• Life Insurance
• Short-Term Disability Coverage
• Long-Term Disability Coverage
• Flexible Spending Accounts (FSA)
• Lyra Health Employee Assistance Program (EAP)
• Paid Family Leave (for eligible Exempt and Non-Exempt staff)
• Transportation Benefit
• Back-up Child Care Services
• College Coach Program
• Pet Insurance
• Paid Sick Time (for Exempt staff)
• Paid Time Off (available to all full-time, non-temporary employees)

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan.

Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process.

Qualified candidates only. No search firms.