Procurement & Materials Manager

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Job Type

Full-time

Description

Under the supervision of the Chief Financial Officer, the Procurement & Materials Manager is budget minded and responsible for the ordering, receiving, storing and distribution of the supplies and equipment necessary for the Organization to conduct business. The Procurement & Materials Manager is also responsible for maintaining the purchasing and inventory control program for all health center departments including, but not limited to medical, dental and behavioral health.

Duties/Responsibilities:

• Adheres to the spirit of Waterfall Community Health Center (WCHC) and our mission statement to remove barriers to care while performing assigned duties.
• Demonstrate the core values of Integrity, Respect, Accountability, Compassion, Partnership, and Collaborative Communication.
• Implement and maintain a comprehensive purchasing and inventory control program to streamline workflow, reduce cost, and ensure an appropriate inventory of supplies in order to maximize productivity.
• Solicit quotations from vendors. Review, analyze, and present findings to supervisor with emphasis on best economic value and quality as defined by company procurement objectives.
• Negotiate with vendors and suppliers to obtain the best price points on behalf of the WCHC.
• Verify purchases, authorize payments, maintain receipts, and other records to ensure accuracy.
• Interact with vendors to schedule deliveries and resolve shipping errors.
• Compile and analyze data, prepare inventory reports, and forecast future inventory and equipment needs.
• Coordinate with Maintenance and health center leadership to ensure equipment warranties remain current, routine maintenance schedules are followed, and procedures are adhered to for equipment needs, repairs and replacement.
• Oversee asset and contract management, support capital and operational budgeting, and develop and implement procurement standards and procedures that ensure compliance with applicable local, state, and federal requirements.
• Provide input for budget preparation.
• Create Standard Operating Procedures manual for the position.
• Other duties as assigned.

Requirements

• Strong organizational, planning, and project coordination, with the ability to manage multiple priorities and deadlines.
• Knowledge of purchasing practices, inventory management, facility safety standards, building systems, and maintenance or capital improvement needs.
• Ability to review and interpret purchase requests, vendor proposals, project scopes, budgets, schedules, and technical documentation to support informed purchasing decisions.
• Strong vendor and supplier management skills, including obtaining and evaluating quotes, negotiating pricing and terms, monitoring performance, and resolving purchasing or delivery issues.
• Strong analytical, problem-solving, and decision-making skills, with the ability to assess needs, prioritize requests, and identify cost-effective solutions.
• Ability to monitor purchasing expenditures, manage budgets, evaluate costs, forecast material and supply needs, and make fiscally responsible recommendations.
• Excellent written and verbal communication skills, with the ability to coordinate effectively with employees, department leaders, vendors, contractors, and other external partners.
• Proficiency in Microsoft Office Suite and the ability to use purchasing, inventory, document management, and other business systems.
• Must be detail-oriented, fiscally responsible, safety-conscious, collaborative, and mission-driven.
• Ability to arrange things in order or pattern according to specific rule or set of rules (e.g., patterns of numbers, letters, words etc.)
• Organizational and time management skills.
• Ability to communicate, negotiate, and correspond effectively.
• Valid Oregon driver's license.

Education and Experience:

• Associate degree or two years of comparable work experience.
• Previous experience in purchasing and inventory control needed.
• Prior experience with non-profit organizations is preferred.

Immunizations Required:

• Hepatitis B
• COVID

Physical Requirements:

• Prolonged periods sitting and/or standing at a desk working at a computer.
• Pushing, carrying, bending and able to lift up to 50 pounds.
• Able to travel, between clinic locations, to deliver and restock supplies.