PROCUREMENT OFFICER I (Two Vacancies)

Introduction

GRADE

16

LOCATION OF POSITION

217 E. Redwood St., Baltimore, MD 21202 (Baltimore City)

Main Purpose of Job

Join Us in Making a Difference at DJS!

The Maryland Department of Juvenile Services (DJS) is dedicated to transforming young lives, creating safer communities, and fostering equitable systems. We are seeking passionate individuals for the role of Procurement Officer I, so come join our team and make a meaningful impact on youth and the community at DJS!

This position''s principal responsibility is to serve as Procurement Officer I under the direction and supervision of Procurement Officer III (Supervisor) or other designated leadership within DJS Procurement Unit. This position does not supervise staff. Responsibilities include professional procurement work from the initial stages of Maryland procurement through contract award and execution. Training includes developing contract specifications, performance and acceptance standards, payment terms, contract management elements, modifications, renewals, and advertisement requirements in accordance with State procurement procedures, Maryland COMAR Title 21 Procurement Regulations, and Department of General ServicesâOffice of State Procurement (DGS-OSP) requirements. This work supports the procurement of services, supplies, equipment, and commodities through competitive, negotiated, and other procurement methods.

Some key responsibilities of this position may include:Â

• Using eMMA to advertise procurement opportunities, monitor vendor activity, and receive and secure bids and proposals. Conducting pre-bid and pre-proposal conferences, public bid openings, offer or discussions, debriefings, and contract negotiations; preparing meeting summaries and addenda; evaluating bids; and preparing contracts for awardÂ
• Creating, reviewing, and analyzing purchase requisitions in the State of Marylandâs Financial Management Information Systems (FMIS) and eMMA. Determining appropriate procurement methods, including competitive sealed or multi-step bids, competitive sealed proposals, sole-source procurements, requests for quotes, and emergency procurementsÂ
• Conducting research and developing detailed scopes of work for Invitations for Bids (IFBs), Requests for Proposals (RFPs), and Requests for Quotes (RFQs), including contract and bid specifications, deliverables, timelines, and advertising requirements
• Procuring services, supplies, equipment, information technology, and commodities in accordance with Maryland COMAR procurement regulations, Department of General ServicesâOffice of State Procurement (DGS-OSP) procedures, the Procurement Manual, and Board of Public Works (BPW) advisoriesÂ
• Developing an understanding of socioeconomic procurement requirements and preferred provider programs, including Maryland Correctional Enterprises (MCE), Blind Industries (BISM), and Community Services Providers (MD Works). Learning to identify Small Business Reserve (SBR) procurements and appropriate Minority Business Enterprise (MBE) and Veteran Small Business Enterprise (VSBE) goals and subgoals

MINIMUM QUALIFICATIONS

Experience: Six (6) years of experience, two years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions and an additional four (4) years of professional contract management experience or professional procurement experience.

Notes:Â

1. Candidates may substitute certification as a Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the additional four years of the required experience.

2. Candidates for may substitute the possession of a Bachelorâs degree from an accredited college or university and two years of experience of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions for the required experience. Â

3. Candidates may substitute additional graduate education at an accredited college or university, at the rate of thirty credit hours for the required experience. Â

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Contracting, Industrial Management or logistics specialist classifications or administrative support specialty codes in the procurement or financial management fields of work on a year-for-year basis for the required experience.                 Â

DESIRED OR PREFERRED QUALIFICATIONS

Preference may be given to applicants who possess the following preferred qualifications. Include clear and specific information on your application regarding your qualifications.

⢠A bachelorâs degree in Business Administration, Purchasing, Supply Chain Management, or a related field

⢠Experience ensuring appropriate interpretation of compliance with COMAR Title 21, and other Maryland State procurement laws, regulations, policies, and procedures

⢠Experience with FMIS, ADPICS, eMaryland Marketplace Advantage (eMMA), Google Workspace, and Microsoft Office Suite

⢠Experience soliciting and managing contracts for various categories of goods and services

⢠Current Certified Procurement Professional from the Maryland Department of General Services or any other procurement-related certification

⢠Experience organizing, tracking, and managing contract documents

LICENSES, REGISTRATIONS AND CERTIFICATIONS

1. Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operatorâs license valid in the State of Maryland.

2. Employees in this classification who have not done so already must obtain and possess certification as a Procurement Professional from the Maryland Department of General Services within one year of appointment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your completed application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Candidates will remain on the certified eligible list for one (1) year. The resulting certified eligible list from this recruitment may be used to fill similar positions of the same classification in this or other State agencies.

EXAMINATION PROCESS

The assessment may involve a rating of your application based on your education, training, and/or experience as it relates to the position''s requirements. Therefore, it is essential that you provide complete and accurate information on your application. Incomplete applications will not be accepted. Please report all relevant experience and education. For education obtained outside the U.S., you will be required to provide proof of equivalent American education, as determined by a Foreign Credential Evaluation Service, at the time of hire. Please complete the supplemental questionnaire, if applicable. They will be used when rating applications. Please note that your answers on the supplemental questionnaire must correspond to the information provided on your completed application to receive credit. Missing or incomplete supplemental questionnaires may impact the overall rating of your completed application.

Resumes will not be accepted in lieu of a completed application.Â

If you are a Veteran applying for this position, please submit your DD 214 Long Form with your completed application to receive proper credit.

BENEFITS

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

The online application process is strongly recommended. However, if you are unable to apply online, you may submit a completed paper application and supplemental questionnaire responses via email or fax to the addresses provided below. If using fax or regular mail, ensure each page includes your First and Last Name, the Recruitment Number (located at the top of the posting), and the last four digits of your SS#. Paper application materials must be received by 5:00 PM on the closing date for the recruitment. Applications received after this time, or those with incorrect forms, will not be accepted. Postmarks will not be considered.

Maryland Department of Juvenile ServicesÂ

OHR-Recruitment & Examination UnitÂ

217 E. Redwood StreetÂ

Baltimore, MD 21202Â

Attn: Recruitment #26-003002-0013Â Â

Fax number 410-333-4188Â

TTY Users: call via Maryland Relay

If you are having difficulty with your user account or have general questions about the online application system, please contact the Maryland Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov.Â

Should additional information regarding this recruitment be required, please contact the Maryland Department of Juvenile Services, Recruitment and Examination Unit at djs.careers@maryland.gov. Include the Recruitment Title/Number that is located at the top of the bulletin.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the Stateâs diversity.

DJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments.

Bilingual applicants and people with disabilities are welcome to apply for all recruitments.

We welcome experienced professionals transitioning from federal service to explore rewarding career opportunities.