Job Title: Procurement Officer IT
Location: Nashville, TN (Hybrid Local Candidates Only)
Contract Duration: December 1, 2026 June 30, 2027
Work Schedule: Monday Friday, 8:00 AM 5:00 PM CST
Hours: 7.5 hours per day
Employment Type: Contract
Number of Openings: 1
Job Summary
The State of Tennessee Department of Transportation (TDOT), Information Technology Division, is seeking an experienced Procurement Officer to support government purchasing, procurement administration, and financial transaction activities.
The ideal candidate must have a minimum of five years of government purchasing experience, preferably within a state or public-sector agency. The candidate should possess hands-on experience with purchase requisitions, purchase orders, vouchers, government purchasing cards (pCards), invoice processing, and procurement compliance.
This position requires strong organizational and analytical skills, proficiency in ERP systems and Microsoft Excel, and the ability to independently manage high-volume purchasing transactions while ensuring compliance with established government procurement policies.
Key Responsibilities
- Process and manage purchase requisitions, purchase orders, vouchers, and government purchasing card transactions.
- Review purchasing activities to ensure compliance with departmental, state, and federal procurement guidelines.
- Verify appropriate financial coding, classifications, supporting documentation, and budget availability.
- Process vendor invoices, accounts payable transactions, and monthly purchasing card reconciliations.
- Perform high-volume data entry, transaction processing, and electronic record maintenance.
- Research vendors, product specifications, pricing, and purchasing options to support cost-effective procurement decisions.
- Prepare product specifications and documentation for competitive bidding processes.
- Identify and resolve purchase order discrepancies, ordering errors, invoice issues, and vendor disputes.
- Coordinate with vendors and internal departments to resolve procurement and payment-related issues.
- Prepare and review service contracts, purchase orders, vendor correspondence, and procurement reports.
- Monitor vendor payments, invoices, deliveries, and shipment schedules.
- Maintain accurate inventory records for supplies and equipment and coordinate state property tagging when required.
- Monitor contract periods, renewals, updates, and expiration dates.
- Research incomplete or ambiguous procurement information and independently determine appropriate solutions.
- Ensure all purchases are properly documented, justified, and aligned with available budgets.
Required Qualifications
- Minimum 5 years of government purchasing or procurement experience, preferably within a government agency.
- Strong understanding of government procurement procedures and purchasing workflows.
- Hands-on experience with purchase requisitions, purchase orders, and voucher processing.
- Experience with government purchasing cards (pCards) and monthly credit card reconciliation.
- Knowledge of invoice processing and accounts payable functions.
- Experience with high-volume transaction processing and electronic record management.
- Working experience with ERP systems.
- Strong proficiency in Microsoft Excel.
- Knowledge of procurement documentation, financial coding, and purchasing compliance.
- Strong vendor coordination, communication, and problem-solving skills.
- Ability to work independently with minimal supervision and manage multiple procurement activities.
Preferred Qualifications
- Experience working with state government agencies or public-sector organizations.
- Familiarity with NASPO and cooperative purchasing agreements.
- Experience with government IT procurement.
- Knowledge of competitive bidding, vendor evaluation, and service contract administration.
Work Location Requirements
- Position is hybrid and based in Nashville, Tennessee.
- Candidates must be local to Nashville, TN.
- Work location: William R. Snodgrass Tennessee Tower, 15th Floor, 312 Rosa L. Parks Avenue, Suite 1500, Nashville, TN 37243.
- Monday through Friday work schedule.
Additional Information
- Candidates selected for the position must successfully complete the required background verification.
- Additional onboarding documentation will be required upon acceptance.
- Invoices must be broken out by Purchase Order (PO).
Submission Deadline: November 13, 2026
Note: Candidates with hands-on government purchasing experience, particularly in purchase orders, requisitions, pCard transactions, invoice processing, and procurement reconciliation, are strongly encouraged to apply.