Procurement Project Coordinator
Employment Type: Contract (6–12 months)
Schedule: Monday–Friday, 8:00 AM–5:00 PM
Work Arrangement: Fully Onsite
Position Summary
We are seeking a detail-oriented and organized Procurement Project Coordinator to support procurement initiatives, cost-saving projects, and cross-functional project execution. This role will be responsible for tracking project milestones, coordinating with internal stakeholders, maintaining accurate project documentation, and ensuring procurement-related initiatives remain on schedule.
The ideal candidate will possess strong project management and organizational skills, a working understanding of procurement and supply chain processes, and the ability to communicate effectively with cross-functional teams. This position requires someone who can independently manage project tracking activities, lead meetings, follow up on outstanding action items, and provide timely updates to leadership.
Key Responsibilities
Project Management & Coordination
- Coordinate and track procurement projects from initiation through completion, ensuring milestones, deliverables, and deadlines are met.
- Maintain accurate project records, including part numbers, cost savings, project ownership, approval documentation, and supporting information.
- Monitor project timelines, identify overdue milestones, and follow up with project owners to resolve delays and establish recovery plans.
- Schedule, organize, and lead procurement project meetings, documenting discussions, action items, responsibilities, and next steps.
- Track engineering resource assignments, required reviews, and outstanding questions to ensure projects are prepared to advance through approval stages.
- Collaborate with Procurement, Finance, Engineering, and Project Management teams to resolve outstanding issues and secure required approvals.
- Identify potential project risks, escalate concerns when appropriate, and support corrective action planning.
Procurement & Supply Chain Support
- Support procurement and sourcing initiatives focused on cost reduction, supplier performance, and process improvement.
- Assist with purchasing activities, including purchase order tracking, supplier coordination, and procurement documentation.
- Maintain cost-saving business cases, including tariff-related savings templates, financial assumptions, and supporting analysis.
- Partner with Finance and Sourcing teams to validate cost-saving calculations and ensure accurate reporting.
- Support supplier management activities, including communication, performance tracking, and follow-up on procurement-related deliverables.
- Assist with purchasing and sourcing analysis, supplier information management, and procurement process improvements.
- Ensure procurement activities follow established purchasing procedures, internal controls, and compliance requirements.
Reporting & Stakeholder Communication
- Prepare and maintain project status reports, milestone trackers, cost-saving summaries, and management presentations.
- Compile information on completed projects, realized savings, outstanding deliverables, and future cost-saving opportunities.
- Provide regular updates to procurement leadership regarding project progress, risks, delays, and upcoming milestones.
- Communicate effectively with internal stakeholders to ensure alignment on project priorities, responsibilities, and timelines.
- Track open action items and follow up with responsible parties to drive accountability and timely resolution.
- Support continuous improvement initiatives by identifying opportunities to streamline procurement workflows and project reporting.
Required Qualifications
- Bachelor's degree in Supply Chain Management, Business Administration, Project Management, or a related field; candidates with degrees in other disciplines and relevant professional experience will also be considered.
- Experience in project coordination, project management, procurement, supply chain, purchasing, or a related business function.
- Strong organizational and time management skills with the ability to manage multiple projects, deadlines, and competing priorities.
- Demonstrated ability to track project milestones, maintain accurate documentation, and follow up on outstanding action items.
- Strong verbal and written communication skills, including experience facilitating meetings and providing project updates.
- Ability to collaborate effectively with cross-functional teams, including Procurement, Finance, Engineering, and leadership.
- Strong attention to detail, analytical thinking, and problem-solving abilities.
- Proficiency with Microsoft Office applications, particularly Excel, PowerPoint, and Outlook.
Preferred Qualifications
- Experience working in a procurement, purchasing, or supply chain environment.
- Familiarity with purchase orders (POs), supplier management, and sourcing processes.
- Experience supporting cost-reduction initiatives, procurement savings tracking, or financial reporting.
- Understanding of supplier relationships, purchasing workflows, and source-to-pay processes.
- Experience maintaining project trackers, dashboards, and management reports.
- Familiarity with manufacturing, engineering, or industrial supply chain environments.
- Experience coordinating projects involving multiple departments and approval processes.
Key Competencies
- Project Coordination: Ability to organize activities, monitor timelines, manage action items, and drive projects toward completion.
- Procurement Knowledge: Understanding of purchasing processes, supplier relationships, and supply chain fundamentals.
- Stakeholder Management: Ability to build relationships, facilitate collaboration, and communicate effectively across departments.
- Accountability: Proactive approach to following up on commitments, resolving outstanding issues, and maintaining project momentum.
- Analytical Skills: Ability to interpret project data, validate information, and support cost-saving initiatives.
- Communication: Confidence in leading meetings, presenting updates, and communicating project status to management.
Interview Process
Qualified candidates will participate in a 45-minute, in-person interview with the hiring manager.
EOE (Veteran/Disability)
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